[Moims-dai] Notes from today's meeting

[Robert R Downs]

On 7/5/2016 11:50 AM, Robert R Downs wrote:
> For the action items, please find the following examples of documents 
> to be managed during each project phase and share any suggestions for 
> improvement.
>
> 3.2.1 Project Initiation
>
> Examples of documents to begin managing during project initiation 
> include the list of project participants and organizations represented,
> the criteria for repositories where the project data and documentation 
> will be preserved, agreements among participants regarding authorship 
> ownership of intellectual property produced by the project as well as 
> relevant policies of participating organizations regarding such 
> rights, ... .
>
> 3.2.2 Project Planning
>
> Examples of documents to be managed during project planning include 
> the project management plan, the communication plan, the risk 
> management plan, assignments for roles and responsibilities of team 
> members, the list of project deliverables, the list of candidate 
> repositories and how they meet the established criteria for managing 
> data and documents produced by the project,  ... .
>
> 3.2.3 Project Execution
>
> Examples of documents to be managed during project execution include 
> signed contracts, approvals received from stakeholders or other 
> authorities, and ...
>
> 3.2.4 Project Closing
>
> Examples of documents to be managed during project closing include 
> invoices, signed acceptances, procurement documents, evidence of 
> payments received, and ... .
>
> 3.2.5 Project Monitoring and Controlling
>
> Examples of documents to be managed during project monitoring and 
> closing include Configuration Change Requests and other documents 
> describing proposed changes, documented decisions of the Change 
> Management Board or other decision bodies, ...
>
> Thanks,
>
> Robert R. Downs, PhD
> Senior Digital Archivist and Senior Staff Associate Officer of Research
> Acting Head of Cyberinfrastructure and Informatics Research and 
> Development
> Center for International Earth Science Information Network (CIESIN),
> The Earth Institute, Columbia University
> P.O. Box 1000, 61 Route 9W, Palisades, NY 10964 USA
> Voice: 845-365-8985; fax: 845-365-8922
> E-mail: rdowns at ciesin.columbia.edu
> Columbia University CIESIN Web site: http://www.ciesin.columbia.edu
> ORCID: 0000-0002-8595-5134
>
> On 7/5/2016 11:27 AM, Mark Conrad wrote:
>> Present: John Garrett, Mike Kearney, Robert Downs, Terry Longstreth, 
>> Mark Conrad
>>
>> We discussed section 3.2.
>>
>> I came up with the following set of points that we need to be sure to 
>> make explicit in this document:
>>
>> During the course of a project you are likely to create the following 
>> types of additional information
>>
>> a. If you are not creating this additional information, you should be.
>>
>> b. You should create this additional information in a responsible manner.
>>
>> c. This additional information should be preserved with the data you 
>> are producing.
>>
>>
>> Bob Downs came up with the following points related specifically to 
>> data management and data management plans:
>>
>> Data Management Plan is created at the beginning of the project.
>>
>> Organizational policies related to data management.
>>
>> Potential repositories
>>
>> Intellectual property rights
>>
>> Access to the data
>>
>> Will you make the software available
>>
>>
>> Action: All
>> The group decided that it would be a good idea to come up with a list 
>> of example documents that might be created  for each process group in 
>> sections 3.2.1 - 3.2.5.
>>
>>
>> Mark Conrad
>> NARA Information Services
>> IAS
>> The National Archives and Records Administration
>> Erma Ora Byrd Conference and Learning Center
>> Building 494, Room 225
>> 610 State Route 956
>> Rocket Center, WV  26726
>>
>> Phone: 304-726-7820
>> Fax: 304-726-7802
>> Email: mark.conrad at nara.gov <mailto:mark.conrad at nara.gov>
>>
>>
>>
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