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<div class="moz-cite-prefix">On 7/5/2016 11:50 AM, Robert R Downs
wrote:<br>
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<blockquote cite="mid:577BD72F.9090508@ciesin.columbia.edu"
type="cite">
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For the action items, please find the following examples of
documents to be managed during each project phase and share any
suggestions for improvement.<br>
<br>
3.2.1 Project Initiation<br>
<br>
Examples of documents to begin managing during project initiation
include the list of project participants and organizations
represented,<br>
the criteria for repositories where the project data and
documentation will be preserved, agreements among participants
regarding authorship ownership of intellectual property produced
by the project as well as relevant policies of participating
organizations regarding such rights, ... .<br>
<br>
3.2.2 Project Planning<br>
<br>
Examples of documents to be managed during project planning
include the project management plan, the communication plan, the
risk management plan, assignments for roles and responsibilities
of team members, the list of project deliverables, the list of
candidate repositories and how they meet the established criteria
for managing data and documents produced by the project, ... .<br>
<br>
3.2.3 Project Execution<br>
<br>
Examples of documents to be managed during project execution
include signed contracts, approvals received from stakeholders or
other authorities, and ... <br>
<br>
3.2.4 Project Closing <br>
<br>
Examples of documents to be managed during project closing include
invoices, signed acceptances, procurement documents, evidence of
payments received, and ... . <br>
<br>
3.2.5 Project Monitoring and Controlling<br>
<br>
Examples of documents to be managed during project monitoring and
closing include Configuration Change Requests and other documents
describing proposed changes, documented decisions of the Change
Management Board or other decision bodies, ...<br>
<br>
Thanks,<br>
<br>
Robert R. Downs, PhD<br>
Senior Digital Archivist and Senior Staff Associate Officer of
Research<br>
Acting Head of Cyberinfrastructure and Informatics Research and
Development<br>
Center for International Earth Science Information Network
(CIESIN),<br>
The Earth Institute, Columbia University<br>
P.O. Box 1000, 61 Route 9W, Palisades, NY 10964 USA<br>
Voice: 845-365-8985; fax: 845-365-8922<br>
E-mail: <a moz-do-not-send="true"
class="moz-txt-link-abbreviated"
href="mailto:rdowns@ciesin.columbia.edu">rdowns@ciesin.columbia.edu</a><br>
Columbia University CIESIN Web site: <a moz-do-not-send="true"
class="moz-txt-link-freetext"
href="http://www.ciesin.columbia.edu">http://www.ciesin.columbia.edu</a><br>
ORCID: 0000-0002-8595-5134 <br>
<br>
<div class="moz-cite-prefix">On 7/5/2016 11:27 AM, Mark Conrad
wrote:<br>
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<div>Present: John Garrett, Mike Kearney, Robert Downs, Terry
Longstreth, Mark Conrad</div>
<div><br>
</div>
We discussed section 3.2.
<div><br>
</div>
<div>I came up with the following set of points that we need
to be sure to make explicit in this document:
<div><br>
</div>
<div>
<div>During the course of a project you are likely to
create the following types of additional information</div>
<div><br>
</div>
<div>a. If you are not creating this additional
information, you should be.</div>
<div><br>
</div>
<div>b. You should create this additional information in a
responsible manner.</div>
<div><br>
</div>
<div>c. This additional information should be preserved
with the data you are producing.</div>
<div><br>
</div>
<div><br>
</div>
<div>Bob Downs came up with the following points related
specifically to data management and data management
plans:</div>
<div><br>
</div>
<div>
<div>Data Management Plan is created at the beginning of
the project.</div>
<div><br>
</div>
<div>Organizational policies related to data management.</div>
<div><br>
</div>
<div>Potential repositories</div>
<div><br>
</div>
<div>Intellectual property rights</div>
<div><br>
</div>
<div>Access to the data</div>
<div><br>
</div>
<div>Will you make the software available</div>
</div>
<div><br>
</div>
<div><br>
</div>
<div>Action: All</div>
<div>The group decided that it would be a good idea to
come up with a list of example documents that might be
created for each process group in sections 3.2.1 -
3.2.5.</div>
<div><br>
</div>
<div><br>
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<div>Mark Conrad<br>
NARA Information Services</div>
<div>IAS<br>
The National Archives and Records
Administration<br>
Erma Ora Byrd Conference and Learning
Center<br>
Building 494, Room 225<br>
610 State Route 956<br>
Rocket Center, WV 26726<br>
<br>
Phone: 304-726-7820<br>
Fax: 304-726-7802<br>
Email: <a moz-do-not-send="true"
href="mailto:mark.conrad@nara.gov"
target="_blank">mark.conrad@nara.gov</a>
<br>
<br>
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