[Cesg-all] New templates to be used by WG Chairs and ADs/DADs for their reports during the CCSDS Fall 2016 meeting

Sun Oct 2 15:59:53 UTC 2016

Dear WG Chairs / ADs / DADs 

I can imagine that the following request will raise some 
comments/issues/etc., but I am asking for your comprehension and help.

CESG has agreed to introduce new templates for 
WG Report to the Area
Area Report to CESG
Some of the charts included in the new templates have been requested by 
the CMC, (i.e. Approved Project Status, Resource issues for approved 
Projects, Upcoming New Work Items)

As its agreement at CESG level  has taken some time, we are asking 
everybody to use the template and give only feedback to your AD/DAD during 
the Area Plenary to be held on 21st October 2016.

CESG will discuss all comments during its meeting on 24th October 2016, 
and update the template for the next meeting in San Antonio.

You will find below some indications
ciao
nestor

============
WG Chairs
Please use the following template for your next report

Tables in charts 2,4 and 5 shall be filled in the attached spreadsheets (1 
per Area and within the file one per WG) and cut / paste (as picture) them 
into the powerpoint presentation.
As I am aware of the reluctance to do this from scratch, I have prepared 
in 2 hours the files per Area. Filling the tables will need not more than 
15'-30'  minutes per WG

How to use the template for a WG Report: SEA SEC WG as an example
Chart # 1:  replace [bracketed text] with the WG info
Chart # 2: (maximum 2 charts)
Replace [bracketed text] with the WG info
Fill the table shown in the spread-sheet "SEA SEC"of the SEA Area excel 
file the fields "status", "" Start and / or Target Publication Date" and 
"Comments"
Cut and paste the table (as picture) in the power point presentation
Chart # 3: free text to address additional details for the Area info
Chart # 4: 
If no Resources issues for Approved Projects, keep the chart, delete the 
table and state "N/A". 
If the WG is missing prototype 2 resources, use the spread-sheet "Approved 
Projects miss resources" of the SEA Area excel file. Fill all the fields, 
in particular the resources estimated in 2017,2018, 2019
Cut and paste the table (as picture) in the power point presentation
Chart # 5
If no New Work Item (NWI) (i.e. a new Project or an existing Draft 
Project) will be submitted during the next 6 months to the CMC for 
approval,  keep the chart, delete the table and state "N/A".
If NWI will be submitted during the next 6 months to the CMC for approval, 
 use the spread-sheet "Forthcoming Projects" of the SEA Area excel file. 
Fill all the fields, in particular the resources estimated in 2017,2018, 
2019
Cut and paste the table (as picture) in the power point presentation
You AD / DAD will use your charts to compile the Area report
==========================================================
Area Directors
Please use the attached template for your report to the CESG

How to use the template for an Area report: MOIMS Area as an example
Chart # 1:  replace [bracketed text] with the Area info
Chart # 2: Cut and paste the excel file provided by the Secretariat
Chart # 3: Complete the Area Executive Summary
Chart # 4: Include all WG Executive Summary charts (maximum 2 charts / WG)
Chart # 5: Cut and paste (as picture) the planning tables included in the 
WG Executive Summary (1 per WG)
Chart # 6:  Compile the spread sheet " "Approved Projects miss resources" 
with the WG inputs  (i.e. NAV and SM&C WGs missing proto 2 resources). Cut 
and paste (as picture) from the excel table to the powerpoint presentation
Chart #7: Compile the spread sheet "Forthcoming Projects" with the WG 
inputs. Cut and paste (as picture) from the excel table to the powerpoint 
presentation
Chart #8: Complete the "Resolution Summary" replacing bracketed text
Chart #9: Complete the "issues for CESG / CMC summary"  replacing 
bracketed text
==========================================================

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