[Sis-dtn] FW: CCSDS Spring 2024 Technical Meetings On-Site Logistics

Thu Feb 1 12:58:37 UTC 2024

Folks,

I had expected something more informative from the CCSDS secretariat
regarding the Spring 2024 CCSDS meetings by now, but I haven't seen it yet.
I received the attached in mid-January and, in the absence of information
sent to the broader CCSDS community*, I'm sharing what I have. 

Some summary information:

1.	Dates:  April 29 - May 3, 2024.
2.	Location:  Herbert Hoover Building, Department of Commerce,
Washington DC USA
3.	DTN-WG Meetings:

a.	Dates not yet confirmed, but most likely Tuesday, April 30-Friday,
May 3.
b.	I expect we will want to schedule a joint Security Meeting to
discuss BPSec Security Contexts
c.	Do we need other joint meetings?

Please see the section in the email below regarding security - especially
the notion that there will be assigned check-in times per WG(!).  Hotel
information is attached.  

More information as I receive it (or pry it loose).

Best,

Bob

*If you *have* received information on the Spring meetings, please let me
know.  It's possible that I just haven't been added to the right CCSDS
mailing lists yet (e.g., CCSDS-All, or CCSDS-WG-Chairs, if there is such a
list).  Thanks!

From: CESG-All <cesg-all-bounces at mailman.ccsds.org> On Behalf Of Massaquoi,
Amber S via CESG-All
Sent: Thursday, January 18, 2024 4:49 PM
To: cesg-all at mailman.ccsds.org
Subject: [EXT] [Cesg-all] CCSDS Spring 2024 Technical Meetings On-Site
Logistics

Dear CESG and Working Group Chairs, As you are already aware, the National
Institute of Standards and Technology (NIST) will be hosting the upcoming
CCSDS Spring 2024 Technical and CESG meetings at the US Department of
Commerce Headquarters 

Dear CESG and Working Group Chairs,  

As you are already aware, the National Institute of Standards and Technology
(NIST) will be hosting the upcoming CCSDS Spring 2024 Technical and CESG
meetings at the US Department of Commerce Headquarters - Herbert C. Hoover
Building (DoC) in Washington, DC. I recently had a tour of the building and
met with the team that will be hosting us, and there are a few details I
would like to bring to your attention before you begin planning out your
working group agenda(s) for the week: 

*	SECURITY: Security screenings will take place each time we enter the
building through the 14th street  visitor entrance  (this process is
comprised of an state/country identification (ID) review, x-ray bag check,
removal of coat/jacket/hat and x-ray, and followed by an additional ID
review) and takes up to 2-3 min per person. The team and I are working on a
security check in schedule that streamlines the process by which each team
will enter the building each day with an assigned timeslot to arrive, more
details to come on this. 

*	We will more than likely be required to have DoC employees as
escorts to walkabout the building - something to keep in mind with regard to
planning joint meetings, as I will need to know as far in advance as
possible to plan suitable room assignments. The NIST team will determine how
to best assign each group with their own escort(s). More information about
the security process can be found here:
<https://www.commerce.gov/osy/field-offices/hchb-security/visitors>
https://www.commerce.gov/osy/field-offices/hchb-security/visitors
*	Across 14th street and accessible via an underground tunnel, in the
Ronald Regan Building and International Trade Center (no escorts required in
this building), there is a food court. The security screening also applies
to exiting the DoC building via tunnel and/or through the 14th street
visitor entrance. Prior to our meetings, I will provide a list of local food
delivery services as an additional lunch option - on each floor of the
building there are rooms with dining tables/chairs and kitchenettes. As of
now, there are no on-site cafeteria facilities that are open in the DoC.

*	CAPITOL HILL TOUR: The US Department of Commerce Headquarters -
Herbert C. Hoover Building is located in the Federal Triangle and walkable
to many sites including the White House and National Mall. On Tuesday,
30April and Thursday, 02May, I am coordinating an Open Bus Tour of Capitol
Hill for our group. Each tour is 90 minutes and will require time for
security screening once re-entering the DoC - about 3-3.5 hours total. More
details about the timing and cost of the tour will be provided in the coming
weeks. 

*	CCSDS GROUP PHOTO: On the morning of Wednesday, 01May, we will take
a group photo, I am anticipating this should take no more than 20 minutes
(the photo will be taken on the ground/first level of the DoC). 

*	CCSDS SOCIAL EVENT: Date and location to be determined. 
*	AUDIO/VISUAL FOR MEETING ROOMS: Each conference room is equipped
with teleconferencing/virtual meeting equipment. 
*	ATTACHMENTS: List of local accommodations and a guide for the Ronald
Regan and International Trade Center <https://rrbitc.com/dining/> , where
there is a food court and other shops/sites to explore.  

I have also prepared a separate email to CCSDS-All which includes the
address for the DoC/Herbert C. Hoover Building and the same list of local
accommodations. Please let me know if you have any questions. 

Looking forward to seeing you in DC this Spring! 

Thank you. 

Amber

Amber Massaquoi 

Program Analyst / CCSDS Secretariat

amassaquoi at asrcfederal.com <mailto:amassaquoi at asrcfederal.com> 

amber.massaquoi at nasa.gov <mailto:amber.massaquoi at nasa.gov> 

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