[MOIMS] [Cesg-all] PROCEDURE FOR UPDATING WORKING GROUP CHARTERS

Wed Apr 20 16:45:17 UTC 2005

----- Forwarded by Nestor Peccia/esoc/ESA on 20/04/2005 18:45 -----

                      "Adrian J. Hooke"                                                                                                  
                      <adrian.j.hooke at jpl.nas         To:      CCSDS Engineering Steering Group - ADs <cesg at mailman.ccsds.org>           
                      a.gov>                          cc:      CCSDS Engineering Steering Group - All <cesg-all at mailman.ccsds.org>       
                      Sent by:                        Subject: [Cesg-all] PROCEDURE FOR UPDATING WORKING GROUP CHARTERS                  
                      cesg-all-bounces at mailma                                                                                            
                      n.ccsds.org                                                                                                        

                      20/04/2005 18:39                                                                                                   

      +++++++++++++++++++++++++++++++++++++++++++++++
      18-19 April: Secretariat will announce an on-line location where the
      current Operating Plan is available for download
      19-20 April: Area Directors must disseminate the current WG/BOF
      charters to the responsible chairs for revision to reflect current
      planning.
      20 April - 06 May: WG/BOF chairs must update all charters to reflect
      the current planning and resource needs. Area Directors must approve
      the updated charters.
            -- The Charters will contain updated GOALS, SCHEDULE, AND
            DELIVERABLES and RISK MANAGEMENT STRATEGY (Technical Risks,
            Management Risks) but the Resources section will be removed.
            Please clearly indicate the changes that you make.
            -- The Resource Matrix will capture the requested FTE funding
            levels. Please have your WG chairs indicate the overall level of
            effort that they are requesting, in fractions of a person-year,
            to match the schedule. Pay especial attention to getting a clear
            and rational estimate of the resources needed between the Spring
            2005 and Fall 2006 meetings. Insist on reality in the estimates.
            If the WG chairs already know the requested staffing level
            breakdown by Agency, please have them indicate this.
      09 May: Area Directors must assemble an Area compendium of the updated
      WG charters and their associated resource request, and must approve
      them.
      10 May:  deadline for ADs to send their Area compendium of redlined
      updated WG/BOF charters and Area Requested Resource Matrix to the
      Secretariat
++++++++++++++++++++++++++++++++++++++++++++++++

Area Directors: as noted yesterday by Tom Gannett, Working Group and BOF
charters from the current draft of the CCSDS Operating Plan have been saved
as separate files in the CESG Private Document Library within the CWE on
CCSDS.org --

http://public.ccsds.org/sites/cwe/cesg/Documents.aspx

CWE login is required to access the files.  ADs, DADs, and WG/BOF Chairs who
do not already have a CWE user ID and password should contact Brian Oliver
(brian.oliver at btas.com) to obtain them.

Here's how to go about updating the Charters:

1. Instruct each WG/BOF chair to download his or her charter directly from
the Document Library at the above link and to save a local copy.

2. Instruct each WG/BOF chair to update the local copy of the charter to
reflect current planning in terms of Goals, Schedule and Risk Management.
Make sure that all changes are clearly identified.

3. Instruct each WG/BOF chair to remove the Resources section from the
charter and to create a separate "Resources Request" that matches the updated
charter:

   a. For each major activity (e.g., technical leadership, document editing,
technical
      review, etc.) state the requested staffing level (in fractional Full
Time Equivalents,
      FTEs) and the duration of the support. For instance:

       -- Red Book Issue 1 editing: 0.2 FTE, July 2005 - November 2005.
       -- Red Book Issue 2 editing: 0.3 FTE, November 2005 - May 2006
       -- Red Book Issue 3 editing: 0.1 FTE, May 2006 - November 2006

   b. Pay special attention to requesting realistic resources for the
18-month
      period from July 2005 through December 2006.

   c. If specific Agency resources can be identified, name them. e.g:

      -- White Book 1 editor, Yves Doat/ESA, 0.2 FTE, July - September 2005.

   d. BE REALISTIC in terms of the resource request.

   e. Make sure that BOFs are only short-term activities that deliver a WG
charter.
      A BOF charter should state when the WG charter will be produced and
delivered
      for approval and it should then estimate the Goals, Schedule, Risk and
Resources
      associated with the subsequent chartered WG, assuming that it is
approved.

4. Have each WG/BOF return the redlined Charter and its associated resource
request to you.

5. It is your job as Area Director to scrub the Charters and Resource
requests and to assemble an integrated package from your Area. Once again, it
is critical that you should clearly indicate all changes that were made
relative to the current plan..

6. Then, by 10 May, e-mail your integrated package to Tom Gannett. Tom will
update the online data base to clearly show all of the changes from the
current version, and will also assemble the requested resource matrix that
accompanies the plan.

Please speak up if you have questions.

Best regards
Adrian

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