[Moims-dai] Revised draft

Tue Jan 26 13:59:52 UTC 2016

Hello,

David, I hope your daughter makes a swift recovery.

Unfortunately, I will not be able to participate in today's telecom,
either. If there is someone else that can participate in the call let me
know and I will send you the organizer's code.

I made it about half way through the 20160110 draft and have added comments
to it. The main thing that I have found is that terms are not used
consistently and that often OAIS terms are not used where they should be.
We definitely need to make a clear distinction between data and information.

Mark

Mark Conrad
NARA Information Services/Applied Research
IXA
The National Archives and Records Administration
Erma Ora Byrd Conference and Learning Center
Building 494 Second Floor
610 State Route 956
Rocket Center, WV  26726

Phone: 304-726-7820
Fax: 304-726-7802
Email: mark.conrad at nara.gov
http://www.facebook.com/NARACAST
http://www.archives.gov/applied-research/ <http://www.archives.gov/ncast/>
Twitter: @lmc1990

On Tue, Jan 26, 2016 at 8:05 AM, David Giaretta <david at giaretta.org> wrote:

> Dear all
>
>
>
> First – I will not be able to take part in the telecom today. I have to
> visit my daughter in hospital and help her to get home. I will send the
> organisers code to Mark so he can start the call.
>
>
>
> The notes and actions from the last telecom were:
>
>
>
> 1.       Agreed that the document we are working on should be general and
> NOT EO specific. RL gave example of use of data by citizen scientists
>
> 2.       Brief use cases will help to make the scope of the document
> clearer.
>
> a.       ACTION: ALL to email use cases – ideally limited to 2
> paragraphs  *partially* *DONE*
>
> b.       ACTION: DG: propose definition of “project” e.g. by adding brief
> examples to definition   *DONE*
>
> 3.       MC points out that the archival community has terminology and
> concepts that should be used – e.g. see  GARP
> http://www.arma.org/r2/generally-accepted-br-recordkeeping-principles
>
> a.       ACTION: MC/DG and others to suggest changes   *DONE*
>
> 4.       Clarify the use of data vs information. DG noted we use OAIS
> definitions but we do need to make the use of each term clearer
>
> a.       ACTION: DG to propose text *DONE*
>
> 5.       Following John’s suggestion, we should move the “Examples” to an
> annex. This will make it consistent with Magenta Book
>
> a.       ACTION: DG: move text to annex *DONE*
>
> 6.       BD notes that “data” should be plural
>
> a.       ACTION: ALL review text to correct the text  *DONE*
>
> 7.       Non- space agency people can join the telecons – e.g. Vatican
> library.
>
> a.       ACTION: Rosemarie can pass their details to DG
>
>
>
>
>
> The updated document is available at
> https://www.dropbox.com/s/j80wugzapehfqip/6NNxN-M-0x6-ILF-20160124a.docx?dl=0
>
>
>
> I have tried to integrate the responses, and Don’s re-drafting of the
> Purpose and scope.
>
> It was confusing to keep using the word “project” so I am suggesting we
> define some terms:
>
> *Additional Information*: The information which should accompany the
> Primary Information to ensure that it can be preserved and exploited. This
> will include Representation Information and Preservation Description
> Information, as defined by OAIS.
>
> *Information Production Project : *an activity planned and designed to
> achieve a particular aim ranging from the creation of new data to the
> preservation of existing data with a particular preservation aim.  For
> example a project may involve a research about a very specific topic over a
> few years involving one person, or it may be a large multi-national effort
> collecting information about many topics. Another example would be the
> manufacture of an airplane, where the primary goal is to create the plane
> but information such as designs, budgets, and test results are also created.
>
> *Primary Information*: the information created by the Information
> Production Project which is of primary concern in terms of preservation and
> exploitation. For example this may the information captured by a scientific
> satellite or the design of an airplane. The Additional Information may
> itself require preservation and may be re-used, however it is of secondary
> concern and may be added to, as in the case of Provenance, or replaced, as
> in the case of Representation Information when the Primary Information is
> Transformed.
>
>
>
> I’ve added some suggested Use Cases in an Annex.
>
>
>
> By the way, I have not had time to fix the formatting of the Annexes so
> they do not show up in the Table of Contents.
>
>
>
> Regards
>
>
>
> ..David
>
>
>
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>
>
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