[CMC] Japan CMC meeting agenda question

[Jean-Francois.Kaufeler at esa.int]

Dear Mike,
Both options would be OK for me. However from a pure agenda volume 
viewpoint I think it would be preferable to have it on 3 days.
Best regards, JFK





"Kearney, Mike W. (MSFC-EO01)" <Mike.Kearney at nasa.gov> 
Sent by: cmc-bounces at mailman.ccsds.org
01.04.2008 22:40

To
"CCSDS Management Council" <cmc at mailman.ccsds.org>
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Subject
[CMC] Japan CMC meeting agenda question






CMC members:  We need responses quickly on this question so we can decide 
whether the Friday of the CMC meeting week will be a working day or a 
travel day.  Everyone needs to make reservations soon, and it would be 
best to have this decided now, rather than asking people to change 
reservations later. 
 
To help this decision, I have attached two draft agendas? the ?2-day 
option? and the ?3-day option?. 
 
IMPORTANT:  Note that the ISO meeting is on Tuesday, before these agendas 
start.  So CMC members will need to be there for 3 or 4 working days 
depending on which option is selected (not only 2 or 3 days).   CMC duties 
start on Tuesday at lunchtime, and continue until either Thursday evening 
or Friday evening, depending on which option we select. 
 
Also, I would like to encourage all CMC members to *please* stay until the 
end of the meeting, whichever option is decided.  Our team does important 
work, and it does not help the team to have some team members leaving the 
meeting before it is adjourned in order to catch an early flight.  Please 
schedule your flights to not interfere with the meeting, not vice versa. 
 
So, take a look at the two meeting agendas, and help us decide whether we 
can accomplish the necessary work if we close the meeting on Thursday. 
Things to note about the short 2-day agenda: 
 
·         *NO* breaks! 
·         Area reports are 30 minutes (vs. 40 minutes)
·         Lunch is 60 minutes (vs. 80-90 minutes)
·         Only 30 minutes over entire period for additional topics not yet 
on the agenda (3-day option has more slack)
·         Agency reports are only 15 minutes (vs. 25 minutes)
·         Other topics are generally cut down in duration
 
On the 3-day option in the last afternoon there is an extended topic 
titled ?Procedures Reorganization Discussion?.  I should explain this 
topic.  As the Secretariat has been looking at some changes to the 
procedures (Definition of SIG, etc.) it becomes apparent that at some 
point a major overhaul of the two main procedures documents will be 
necessary.  When we restructured the CCSDS organization, and created the 
?Restructured Organization? document, this was a ?delta? to the original 
procedures document, but it was not integrated.  There are some areas 
where the documents overlap, etc.   The concept with this action is that 
we would look at restructuring the two documents into one comprehensive 
procedures document.  However, as the Secretariat has looked at it, it is 
apparent that we will need the total buy-in of the CMC before we proceed. 
For the short agenda option, we can only briefly discuss the issue and 
plan a way forward.  For the extended agenda (working on Friday) we 
envision that we could walk through the document with the support of the 
CMC and make specific decisions on combining the documents, deleting 
sections, etc. 
 
If we do not have the longer agenda, or the CMC does not have an interest 
in a walk-through, then the Secretariat will not spend much time on this 
topic prior to the June meeting.  The staff has much other work to do 
relating to web site upgrades, arrangements for meeting planning, etc.  In 
that case we would largely postpone this topic until the Berlin meeting. 
 
So, that explains the options.  Please reply to the mail list and let us 
know your thoughts on the 2-day or 3-day option for the CMC portion of 
this meeting.   Also reply with any agenda topics that you wish to add to 
our agenda.  A few additional agenda topics will automatically mean we 
will need to select the 3-day option. 
 
Thanks,
 
   -=- Mike
 
Mike Kearney
CCSDS Chairman and General Secretary
NASA MSFC EO-01
256-544-2029
 [attachment "2-day option - CMC-08 Spring Draft Agenda-31Mar.doc" deleted 
by Jean-Francois Kaufeler/esoc/ESA] [attachment "3-day option - CMC-08 
Spring Draft Agenda-31Mar.doc" deleted by Jean-Francois Kaufeler/esoc/ESA] 
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