[CMC] Japan CMC meeting agenda question

Sun Apr 6 23:59:03 EDT 2008

Dear Mike and other CMC Colleagues,

Any of the two options are fine for me.

Paraphrasing Jean-Marc's comment, I wish to somewhat extend it in the sense 
that, for any of the two options, the efficiency of our common understanding 
along meetings will be facilitated by how much in advance we may receive the 
main documents that will be subject of our discussions. I also agree with 
Jean-Marc that Tuesday morning may provide us with a time slot that can make 
a difference that might significantly approach the timing capabilities of the 
two options which are under consideration.

In particular, for any of the two options, therefore, independently of the time 
stretch we may end up having for it, I would like to learn in advance under 
what Agenda item the Liaisons related issues will under consideration, in the 
CMC meeting.

Best regards,

Eduardo
----------------------------------
EDUARDO W. BERGAMINI
Application Services in Space Missions
Coordination of Technology Management - TEC
Instituto Nacional de Pesquisas Espaciais - INPE
Ministry of Science and Technology - MCT
Avenida dos Astronautas, 1758
12227-010 Sao Jose dos Campos, SP
BRAZIL
Phones: +55.12.3945.6166/6603
Fax      : +55.12.3945.6150
E-mails : <e.w.bergamini at uol.com.br >
             < e.w.bergamini at stanfordalumni.org>, alternative
___________________________________________________________________________
  ----- Original Message ----- 
  From: Kearney, Mike W. (MSFC-EO01) 
  To: CCSDS Management Council 
  Sent: Tuesday, April 01, 2008 5:40 PM
  Subject: [CMC] Japan CMC meeting agenda question

  CMC members:  We need responses quickly on this question so we can decide whether the Friday of the CMC meeting week will be a working day or a travel day.  Everyone needs to make reservations soon, and it would be best to have this decided now, rather than asking people to change reservations later.   

  To help this decision, I have attached two draft agendas. the "2-day option" and the "3-day option".   

  IMPORTANT:  Note that the ISO meeting is on Tuesday, before these agendas start.  So CMC members will need to be there for 3 or 4 working days depending on which option is selected (not only 2 or 3 days).   CMC duties start on Tuesday at lunchtime, and continue until either Thursday evening or Friday evening, depending on which option we select.   

  Also, I would like to encourage all CMC members to *please* stay until the end of the meeting, whichever option is decided.  Our team does important work, and it does not help the team to have some team members leaving the meeting before it is adjourned in order to catch an early flight.  Please schedule your flights to not interfere with the meeting, not vice versa.   

  So, take a look at the two meeting agendas, and help us decide whether we can accomplish the necessary work if we close the meeting on Thursday.  Things to note about the short 2-day agenda:  

  ·         *NO* breaks!  

  ·         Area reports are 30 minutes (vs. 40 minutes)

  ·         Lunch is 60 minutes (vs. 80-90 minutes)

  ·         Only 30 minutes over entire period for additional topics not yet on the agenda (3-day option has more slack)

  ·         Agency reports are only 15 minutes (vs. 25 minutes)

  ·         Other topics are generally cut down in duration

  On the 3-day option in the last afternoon there is an extended topic titled "Procedures Reorganization Discussion".  I should explain this topic.  As the Secretariat has been looking at some changes to the procedures (Definition of SIG, etc.) it becomes apparent that at some point a major overhaul of the two main procedures documents will be necessary.  When we restructured the CCSDS organization, and created the "Restructured Organization" document, this was a "delta" to the original procedures document, but it was not integrated.  There are some areas where the documents overlap, etc.   The concept with this action is that we would look at restructuring the two documents into one comprehensive procedures document.  However, as the Secretariat has looked at it, it is apparent that we will need the total buy-in of the CMC before we proceed.  For the short agenda option, we can only briefly discuss the issue and plan a way forward.  For the extended agenda (working on Friday) we envision that we could walk through the document with the support of the CMC and make specific decisions on combining the documents, deleting sections, etc.   

  If we do not have the longer agenda, or the CMC does not have an interest in a walk-through, then the Secretariat will not spend much time on this topic prior to the June meeting.  The staff has much other work to do relating to web site upgrades, arrangements for meeting planning, etc.  In that case we would largely postpone this topic until the Berlin meeting.   

  So, that explains the options.  Please reply to the mail list and let us know your thoughts on the 2-day or 3-day option for the CMC portion of this meeting.   Also reply with any agenda topics that you wish to add to our agenda.  A few additional agenda topics will automatically mean we will need to select the 3-day option.   

  Thanks,

     -=- Mike

  Mike Kearney

  CCSDS Chairman and General Secretary

  NASA MSFC EO-01

  256-544-2029

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