[Cesg-all] Fw: Request to check your WG mailing list

[Moury Gilles]

Dear Nestor,
I have reviewed the SDLS WG mailing list : 24 out of 44 subscribers have reconfirmed their interest and sponsorship. Those who have not responded will be unsubscribed.
Best regards,
Gilles

Gilles MOURY
CNES Toulouse
De : CESG-All [mailto:cesg-all-bounces at mailman.ccsds.org] De la part de Nestor.Peccia at esa.int
Envoyé : jeudi 20 avril 2017 23:06
À : CCSDS Engineering Steering Group - CESG All
Objet : [Cesg-all] Fw: Request to check your WG mailing list

Dear all,

I would suggest the following, if not done yet

  *   e-mail your WG list(s) (some WGs have 2 lists, the formal and the info ones) explaining that a maintenance is being carried out and to reply indicating if they wish to remain on the WG list(s)
  *   no reply implies no interest, and you might remove her / him from the list
  *   who replies asking to remain on the "formal" list, raises a further check
     *   if she / he has a CWE login account, it means that they have been sponsored by a member / observer agency. An additional check will then be performed by the Secretariat
     *   if she / he does not have a CWE login account , the WG chair has to decide either to ask the member to get one or transfer her / him to a "WG info" list.
  *   who replies asking to remain on the "info" list, stays on it.
  *
I know that this is a tedious process, and CCSDS shall be open to everybody, but we are phasing some internal issues

ciao
nestor

  *
----- Forwarded by Nestor Peccia/esoc/ESA on 20/04/2017 22:37 -----

From:        Nestor Peccia/esoc/ESA
To:        "CCSDS Engineering Steering Group - CESG All" <cesg-all at mailman.ccsds.org<mailto:cesg-all at mailman.ccsds.org>>
Date:        27/03/2017 18:04
Subject:        Request to chheck your WG mailing list
________________________________


Dear all,

Some additional clarifications from the Secretariat

  1.  To join a Working Group, the procedures state that "a person "joins" a WG by subscribing to the mailing list.". This list is created by the Secretariat, but maintained by the Working Group per the procedures "A minimum requirement for the day-to-day activities of a WG is therefore that it must maintain an official moderated and archived CCSDS mailing list. Every WG will be provided with its own list capability by the Secretariat"

  1.  It is possible that individuals have joined a WG (by the definition above) without actually joining the CWE. They are on separate servers and administered by the WGs. The intent of the procedures is that individuals joining a WG will also have a CWE account and an associated sponsoring agency though. This is evidenced by the fact that the procedures state that "All members of the WG will have access to the private Web areas, using a user ID issued by the Secretariat. " Thus, it seems reasonable to ascertain that 'members' are those individuals whom also have CWE access credentials, and as such, have a sponsoring agency approving their membership. There is thus a disconnect in the procedures that we are currently trying to address.

ciao
nestor

----- Forwarded by Nestor Peccia/esoc/ESA on 27/03/2017 17:56 -----

From:        Nestor Peccia/esoc/ESA
To:        "CCSDS Engineering Steering Group - CESG All" <cesg-all at mailman.ccsds.org<mailto:cesg-all at mailman.ccsds.org>>
Cc:        "CCSDS Secretariat (secretariat at mailman.ccsds.org<mailto:secretariat at mailman.ccsds.org>)" <secretariat at mailman.ccsds.org<mailto:secretariat at mailman.ccsds.org>>
Date:        24/03/2017 08:12
Subject:        Request to chheck your WG mailing list
________________________________


Dear WG Chairs

CMC, CESG and the Secretariat are discussing an update of the Procedure and Organization YB to improve the text when defining the criteria for joining the Working Group mailing lists, regarding external requests for individuals with no sponsoring Agency.

Every WG will have its official WG mailing list for normal operation, but you may also, at your discretion, request creation of a "WG Info" mailing list for outreach. This mailing list will be broadly open to the public.

When discussing at CESG level, we also address the need for the WG Chairs to carry out a sanity check in their current mailing lists. There are some WGs with more than hundred members. Members with no sponsoring Agency have to be brought to the attention of the ADs.

You will find attached exports (produced by the Secretariat) for all members within the current open WGs and BoFs.

We kindly ask that the chairs perform changes to the mailing lists via the web interface.
https://mailman.ccsds.org/cgi-bin/mailman/admin

If a WG Chair has lost their Admin Password, or need instructions on how to remove an e-mail account; then please have them contact CCSDS Tech Support at techsupport at mailman.ccsds.org<mailto:techsupport at mailman.ccsds.org>.

ciao
nestor

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