[Sis-dtn] FW: [PLEASE REVIEW] CCSDS Spring 2024 Technical Meetings On-Site Logistics/Updates

Tue Apr 23 18:32:09 UTC 2024

Lovely.  Please see forwarded message below.

The take away:  Show up early.  Bathroom breaks are apparently escorted(?).
No coffee/snacks provided except at opening plenary.  Sounds like body
cavity search 2x/day.  Get out by 5:00; lunch will be special.  Other than
that, should be a breeze.  

All that notwithstanding, I look forward to productive meetings!  Hope to
see you next week.

Best,
Bob

From: CESG-All <cesg-all-bounces at mailman.ccsds.org> On Behalf Of Massaquoi,
Amber S via CESG-All
Sent: Tuesday, April 23, 2024 2:23 PM
To: cesg-all at mailman.ccsds.org
Cc: Asmar Sami Mr <sami.w.asmar at jpl.nasa.gov>
Subject: [EXT] [Cesg-all] [PLEASE REVIEW] CCSDS Spring 2024 Technical
Meetings On-Site Logistics/Updates

Dear CESG and Working Group Chairs, Thank you for continuing to provide your
working group meeting agendas/updates, opening plenary presentations, and
questions to confirm you are ready for next week's meeting activities. A few
updates 

Dear CESG and Working Group Chairs,  

Thank you for continuing to provide your working group meeting
agendas/updates, opening plenary presentations, and questions to confirm you
are ready for next week's meeting activities. A few updates and more details
are enclosed. 

WORKING GROUP MEETING SCHEDULE 

Due to ongoing security measures, the Department of Commerce Herbert C.
Hoover (HCHB) building security staff is unable to accommodate our meetings
ending at 5:30PM, therefore, all working group meetings must conclude no
later than 5PM versus the planned-530PM time slots.

HERBERT C. HOOVER BUILDING VISITOR PROCEDURES/ARRIVAL PROCESS

Please plan to arrive at the 14th street visitor entrance (350 14th St NW,
Washington, DC 20230). Registration opens at 800AM each day beginning on
Monday, 29 April. Please communicate the importance of early arrival to your
working groups, and ask that they plan to arrive between 8:00-8:15AM for the
Opening Plenary, and at least 30 min in advance of your working group agenda
each day. There will likely be a large amount of CCSDS-ers arriving
simultaneously each day and there could be delays in entry, we thank you for
your patience as there may very well be a line to enter the building. Upon
arrival at the Herbert C. Hoover building, there will be a 3-4 min security
screening process that will require you to provide government-issued photo
identification and a search/scan of your bag(s) and electronic devices.
Please be sure to have proper identification with you to avoid being denied
access into the building. For more details regarding this process, please
visit: https://www.commerce.gov/osy/field-offices/hchb-security/visitors
After the security screening, attendees will be greeted by members of the
CCSDS and NIST team at the registration table to sign in and receive name
badging and meeting materials, including your working group sign in sheets. 

At the registration table, on Monday, escorts will be assigned to working
groups 10 visitors to 1 escort. Working group chairs will be expected to
communicate their agendas with assigned escorts to include any planned
breaks and end of day schedule. 

*THE HCHB SECURITY SCREENING PROCESS APPLIES TO ANYONE WHO DOES NOT HOLD A
CURRENT DEPARTMENT OF COMMERCE BADGE.

COFFEE/BEVERAGES/SNACKS/LUNCH 

Coffee/tea/water will be complimentary during the Opening Plenary only.

The visitor security process is required for re-entry into the Hoover
building after exiting for any reason. Please be prepared to undergo the
security process if re-entering the building after lunch. If you plan to
stay onsite for lunch, there are pop-up restaurants oon the lower level of
the Hoover building on Tues-Thurs with online/mobile ordering available
through the Fooda app <https://www.fooda.com/consumer-tech-features> .
Additionally, there is a tunnel into the Ronald Regan building
<https://rrbitc.com/dining/>  where there is a large food court area with
many options - the re-entry process applies when leaving the Regan building
via tunnel and returning to the Hoover building. There is a mini food market
located on the 5th floor the Hoover building where you will find a Farmers
<https://www.farmersfridge.com/locations/dc-us-dept-of-commerce/menu/> '
Fridge vending machine and coffee/tea/beverages are available for purchase,
card only (no cash accepted). There is limited seating available near the
mini food market, first-come, first-served. 

WI-FI/AUDIO-VISUAL CAPABILITIES IN CONFERENCE ROOMS

There will be wi-fi available with a passcode provided ahead of our meetings
and signage onsite. Each conference room is outfitted with audio-visual
capabilities to support hybrid meetings, included in each room are written
instructions with connectivity and troubleshooting details. There will be a
limited number of tech support floating throughout the building each day. 

CCSDS GROUP PHOTO 

On the morning of Wed, 1 May we will capture a group photo in the lobby of
the Hoover building. Amber will follow up to share a confirmed time for the
photo next Monday. 

Another email with logistics and details has been prepared for CCSDS-All
which includes much of the same information. Please advise if you have any
questions. 

Thank you for reviewing the logistics and updates for next week, we are
looking forward to seeing you in DC!

Sami Asmar 

Amber Massaquoi

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