[MOIMS] Fw: [Cesg-all] New CCSDS process for resource management

Mon Jul 9 06:15:55 UTC 2012

Dear all,
If not yet done, please complete your existing projects 
i.e
which agencies are performing specific functions for each document 
(Functions meaning Book Editor, Prototypes, Contributing text, only 
Monitoring).  FTEs or Man-Months not required for these existing projects. 

ciao
nestor
----- Forwarded by Nestor Peccia/esoc/ESA on 09/07/2012 08:18 -----

From:
"Kearney, Mike W. (MSFC-EO01)" <mike.kearney at nasa.gov>
To:
"cesg-all at mailman.ccsds.org" <cesg-all at mailman.ccsds.org>
Cc:
techsupport <ccsds_techsupport at aiaa.org>, "Secretariat at mailman.ccsds.org" 
<Secretariat at mailman.ccsds.org>, ccsds at esa-sf2.esa.gmessaging.net
Date:
06/07/2012 23:39
Subject:
[Cesg-all] New CCSDS process for resource management
Sent by:
cesg-all-bounces at mailman.ccsds.org

[attachment "Resources for projects - new process V3.pptx" deleted by 
Nestor Peccia/esoc/ESA] 

CCSDS Area Directors and Working Group Chairs: 

This note is to kick off a new process that the CMC (CCSDS Management 
Council) has asked for.  I am sending it directly to the CESG-All mail 
list, at the advice of the CESG Chairs, so the Working Group Chairs (& 
deputies) will get the info directly and quickly.  These actions are 
primarily on the WG Chairs. 

SUMMARY:
-  The CCSDS needs a new approach to better controlling the expenditure of 
resources by working groups and document projects.
-  The attached presentation outlines the new process, and provides 
background material. 
-  For all *existing* WG Document Projects, the WG Chairs (or their 
representatives) must enter data into the online Framework showing which 
agencies are performing specific functions for each document (Functions 
meaning Book Editor, Prototypes, Contributing text, only Monitoring). FTEs 
or Man-Months not required for these existing projects. 
-  For all *NEW* proposed WG Document Projects that will come to a CMC 
poll, the WG Chairs will have to enter all that, plus the FTE or Man-Month 
resource estimates for only Book Editors or Prototypes. 
-  The process also includes coordination with CMC members to verify that 
their agency agrees to perform those functions for each project. 
-  The process for *NEW* documents is effective immediately, for all new 
projects being submitted. 
-  The schedule for *existing* documents is to have the data entered in 
time for the Fall Plenary meeting in Cleveland.   But sooner is better. 
-  IMPORTANT:  The Secretariat has introduced some Test/Example data into 
some of the projects.  For your projects, you should examine all data that 
is already there and correct anything that is wrong. 

Please see the attached presentation for more detailed background and 
plans for this new process.  Chart 12 is the summary of actions placed on 
the WG chairs. 

The Resources View of the Framework is accessible here:
http://cwe.ccsds.org/fm/Lists/Projects/Resources.aspx
And of course, the overall management Framework (which is on a tab at the 
top of each of your CWE pages) has a link to the Resources, also: 
http://cwe.ccsds.org/fm/default.aspx

Remember:  All *NEW* project submissions require resource estimates and 
CMC member coordination for affected agencies. 

The CMC is sensitive to the fact that we have added several new 
requirements to the WG chair duties over the last year (Patent policy, 
Security statements, etc.), and we understand that these CCSDS projects 
depend, in many cases, on the conscientious volunteering of the working 
group team members.  However, given the declining resources that many 
agencies have for this work, we see no alternative other than ?sharpening 
our pencils? and trying to be more rigorous about insuring that we don?t 
start projects for which we have inadequate resources pledged by the 
agencies.  Hopefully this will also help WG chairs have confidence that 
they have the support needed to complete their projects.  Please consider 
that as we work towards using this new process to better quantify our 
resource usage.   We absolutely need to enact the spirit of this new 
process. 

If you have suggestions on how to do this more efficiently, or to explain 
it more clearly, please notify the Secretariat (
Secretariat at mailman.ccsds.org).  Questions on the technical side of using 
the Framework can be sent to CCSDS Tech Support at 
ccsds_techsupport at aiaa.org.  Questions on the process can be sent to the 
Secretariat address.  As always, please work closely with your Area 
Director. 

Also, while you are looking at your edit pages for your projects, notice 
that there are some minor changes to the schedule guidelines (highlighted 
in red on that edit page).  Some of these reduce the delay times, and some 
increase them.  You might want to reflect on whether to adjust some of 
your project schedules based on this new information, in an effort to gain 
more accuracy in our project schedules.  Keep in mind that the length of 
these schedule milestones are only guidelines, and they cannot be nailed 
down, because with fixed single-point Secretariat resources, every working 
group?s schedule is affected by every other working group?s schedule. 

Thanks for your patience as we work through this new process. 

Best regards, 

   -=- Mike

CCSDS Chairman and General Secretary 
www.ccsds.org

****************
Mail Code EO-01
NASA Marshall Space Flight Center
Huntsville, Alabama  35803, USA
+1-256-544-2029
Mike.Kearney at nasa.gov
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