[Moims-dai] Revised draft

Thu Feb 4 15:40:40 UTC 2016

Hi Don,

During a previous discussion I thought that we decided that the document
should make use of OAIS terminology wherever possible, thus my comment.

Mark

Mark Conrad
NARA Information Services/Applied Research
IXA
The National Archives and Records Administration
Erma Ora Byrd Conference and Learning Center
Building 494 Second Floor
610 State Route 956
Rocket Center, WV  26726

Phone: 304-726-7820
Fax: 304-726-7802
Email: mark.conrad at nara.gov
http://www.facebook.com/NARACAST
http://www.archives.gov/applied-research/ <http://www.archives.gov/ncast/>
Twitter: @lmc1990

On Tue, Feb 2, 2016 at 9:48 AM, D or C Sawyer <Sawyer at acm.org> wrote:

> Hi Mark,
>
> The OAIS identifies an Information Package consisting of Content
> Information and PDI (Preservation Description Information), as I’m sure you
> know.  The Information Package is sent to an Archive and disseminated from
> an Archive. In the context of this document, which is broader than OAIS, I
> think it is useful to start out with broader terms that the general reader
> will find more understandable.  At the start of a project, there is a
> general sense of what the primary information to be captured will be.  By
> the time the project has been implemented and/or operated, there will be a
> much more concrete understanding of the primary information and then the
> task will be to conceive Information Packages containing Content and PDI.
> I think this is the point where Content Information needs to be identified.
> In other words, I think Primary Information is very broad and Content
> Information applies to a specific package to be sent to an Archive.  Of
> course others may think differently.
>
> cheers-
> Don
>
> ps  I’m copying you directly as well as using Moims-dai as I’m not sure
> the latter is working for me.
>
> On Jan 26, 2016, at 9:19 AM, Mark Conrad <mark.conrad at nara.gov> wrote:
>
> > "Primary Information: the information created by the Information
> Production Project which is of primary concern in terms of preservation and
> exploitation. For example this may the information captured by a scientific
> satellite or the design of an airplane. The Additional Information may
> itself require preservation and may be re-used, however it is of secondary
> concern and may be added to, as in the case of Provenance, or replaced, as
> in the case of Representation Information when the Primary Information is
> Transformed."
> >
> > Isn't this Content Information in OAIS terms?
> >
> > Mark
> >
> > Mark Conrad
> > NARA Information Services/Applied Research
> > IXA
> > The National Archives and Records Administration
> > Erma Ora Byrd Conference and Learning Center
> > Building 494 Second Floor
> > 610 State Route 956
> > Rocket Center, WV  26726
> >
> > Phone: 304-726-7820
> > Fax: 304-726-7802
> > Email: mark.conrad at nara.gov
> > http://www.facebook.com/NARACAST
> > http://www.archives.gov/applied-research/
> > Twitter: @lmc1990
> >
> > On Tue, Jan 26, 2016 at 8:59 AM, Mark Conrad <mark.conrad at nara.gov>
> wrote:
> > Hello,
> >
> > David, I hope your daughter makes a swift recovery.
> >
> > Unfortunately, I will not be able to participate in today's telecom,
> either. If there is someone else that can participate in the call let me
> know and I will send you the organizer's code.
> >
> > I made it about half way through the 20160110 draft and have added
> comments to it. The main thing that I have found is that terms are not used
> consistently and that often OAIS terms are not used where they should be.
> We definitely need to make a clear distinction between data and information.
> >
> > Mark
> >
> > Mark Conrad
> > NARA Information Services/Applied Research
> > IXA
> > The National Archives and Records Administration
> > Erma Ora Byrd Conference and Learning Center
> > Building 494 Second Floor
> > 610 State Route 956
> > Rocket Center, WV  26726
> >
> > Phone: 304-726-7820
> > Fax: 304-726-7802
> > Email: mark.conrad at nara.gov
> > http://www.facebook.com/NARACAST
> > http://www.archives.gov/applied-research/
> > Twitter: @lmc1990
> >
> > On Tue, Jan 26, 2016 at 8:05 AM, David Giaretta <david at giaretta.org>
> wrote:
> > Dear all
> >
> >
> >
> > First – I will not be able to take part in the telecom today. I have to
> visit my daughter in hospital and help her to get home. I will send the
> organisers code to Mark so he can start the call.
> >
> >
> >
> > The notes and actions from the last telecom were:
> >
> >
> >
> > 1.       Agreed that the document we are working on should be general
> and NOT EO specific. RL gave example of use of data by citizen scientists
> >
> > 2.       Brief use cases will help to make the scope of the document
> clearer.
> >
> > a.       ACTION: ALL to email use cases – ideally limited to 2
> paragraphs  partially DONE
> >
> > b.       ACTION: DG: propose definition of “project” e.g. by adding
> brief examples to definition   DONE
> >
> > 3.       MC points out that the archival community has terminology and
> concepts that should be used – e.g. see  GARP
> http://www.arma.org/r2/generally-accepted-br-recordkeeping-principles
> >
> > a.       ACTION: MC/DG and others to suggest changes   DONE
> >
> > 4.       Clarify the use of data vs information. DG noted we use OAIS
> definitions but we do need to make the use of each term clearer
> >
> > a.       ACTION: DG to propose text DONE
> >
> > 5.       Following John’s suggestion, we should move the “Examples” to
> an annex. This will make it consistent with Magenta Book
> >
> > a.       ACTION: DG: move text to annex DONE
> >
> > 6.       BD notes that “data” should be plural
> >
> > a.       ACTION: ALL review text to correct the text  DONE
> >
> > 7.       Non- space agency people can join the telecons – e.g. Vatican
> library.
> >
> > a.       ACTION: Rosemarie can pass their details to DG
> >
> >
> >
> >
> >
> > The updated document is available at
> https://www.dropbox.com/s/j80wugzapehfqip/6NNxN-M-0x6-ILF-20160124a.docx?dl=0
> >
> >
> >
> > I have tried to integrate the responses, and Don’s re-drafting of the
> Purpose and scope.
> >
> > It was confusing to keep using the word “project” so I am suggesting we
> define some terms:
> >
> > Additional Information: The information which should accompany the
> Primary Information to ensure that it can be preserved and exploited. This
> will include Representation Information and Preservation Description
> Information, as defined by OAIS.
> >
> > Information Production Project : an activity planned and designed to
> achieve a particular aim ranging from the creation of new data to the
> preservation of existing data with a particular preservation aim.  For
> example a project may involve a research about a very specific topic over a
> few years involving one person, or it may be a large multi-national effort
> collecting information about many topics. Another example would be the
> manufacture of an airplane, where the primary goal is to create the plane
> but information such as designs, budgets, and test results are also created.
> >
> > Primary Information: the information created by the Information
> Production Project which is of primary concern in terms of preservation and
> exploitation. For example this may the information captured by a scientific
> satellite or the design of an airplane. The Additional Information may
> itself require preservation and may be re-used, however it is of secondary
> concern and may be added to, as in the case of Provenance, or replaced, as
> in the case of Representation Information when the Primary Information is
> Transformed.
> >
> >
> >
> > I’ve added some suggested Use Cases in an Annex.
> >
> >
> >
> > By the way, I have not had time to fix the formatting of the Annexes so
> they do not show up in the Table of Contents.
> >
> >
> >
> > Regards
> >
> >
> >
> > ..David
> >
> >
> >
> >
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