[CESG] Please Review the CCSDS CWE Homepage

Thu Aug 30 07:14:29 EDT 2012

I'm somewhat sitting on the fence with Peter's list of suggestions.  I don't think they bring much additional benefit beyond the folders that are already available in each area, but it's also not much problem to implement them, but of course at a lower priority than some of the other current work (Registration, RID system).

Ø  They can only be found in the folder hierarchy in the left hand "directory tree" down in an Area's materials, filed under "Work Completed (Closed Working Groups)".

That seems adequate to me.  The only thing missing is the "intro" CWE page that usually has a sketchy (usually inadequate) writeup on the group, and the link to the chair contact and charter.   The critical material is in the sharepoint file folders, and they're accessible and I think quite obvious in each area.

 1.  Clean up the current CWE top page to be titled "Current Operating Technical Organization" and remove any completed or closed WG, BoF, SIG from that list
Of course, no problem.  Already underway, I think.

 1.  Add an area at the bottom of this CWE Top Page that would provide a on-line per WG list, for each area, of the Closed / Completed WG, link this list to each Area's CWE page
 2.  Add the list of Closed / Completed WG, BoF etc to the right hand navigation pane on each Areas CWE page, following, but clearly separated from, the currently active WG
I would recommend simply a link that says "completed/closed WGs" and that link takes us to a separate page that lists closed WGs.  But not a list of closed WGs on each area's page.  It needs to be very clear that these are *closed* and inactive, and if they look too much like operating WGs, visitors to our site will get confused.  So I would recommend simply a separate page that lists all closed WGs for which we have the archived materials, and a link at the bottom of each area that says "completed/closed WGs".   This would also be less work for our resource-strapped IT team, because they simply have to maintain a page that is a list of closed WGs.  That page would a list for all areas, organized under area headers, clearly stating "CLOSED WGs".
However... if we have lost the "intro" page or charters that we had for closed WGs, it's too much work to recreate them.  Especially considering those intro pages are so poorly written anyhow.  Look at the CSTS or DTN write-ups, to see what I mean.   The only data we're "rescuing" is the name and obsolete contact info for the past WG chairs.

 1.  Link each of the Closed WG entires in the navigation window to the buried CWE archive files.
The Sharepoint file folders are currently not linked to a WG.   In an WG page, all of the file folders for all of the files in an area are displayed for any WG in that area.  I think we shouldn't change the file folder layout... that folder that says "Closed WGs" seems more than adequate for access to closed WG folders.

Ø  (From Erik) The issue also extends to email archives in addition to the CWE material.

I agree with that.  I thought we already had the mail lists archived here:  http://mailman.ccsds.org/cgi-bin/mailman/listinfo  But that list has some closed WGs (SDR) but not others.  Besides this page of "CCSDS Open Mailing Lists" I guess we need a page of "CCSDS Closed Mailing Lists".  But I would make it accessible only to CWE users (not public) because we don't want the public to get confused about ongoing work versus closed work.  And a very clear statement at the top that these are from closed WGs.

Maybe we should just let Brian and his IT support chew on this and come up with a good way to have a "cemetery" of closed WGs (intro pages and charters) that can be resurrected if needed.  But still, it seems to me that the only benefit that will bring is the contact info for the past WG chair, maybe a Word-based charter that likely wouldn't apply to new work anyhow, and the mail list archives.

   -=- Mike

Mike Kearney
CCSDS Chairman and General Secretary
www.ccsds.org<http://www.ccsds.org/>
****************
Mail Code EO-01
NASA Marshall Space Flight Center
Huntsville, Alabama  35803, USA
+1-256-544-2029
Mike.Kearney at nasa.gov<mailto:Mike.Kearney at nasa.gov>

From: secretariat-bounces at mailman.ccsds.org [mailto:secretariat-bounces at mailman.ccsds.org] On Behalf Of ccsds techsupport
Sent: Thursday, August 30, 2012 12:27 AM
To: cesg at mailman.ccsds.org
Cc: secretariat at mailman.ccsds.org
Subject: [Secretariat] Re: [CESG] Please Review the CCSDS CWE Homepage

All,

I have corrected most of the search issues that Peter has noted in his e-mail below.
http://public.ccsds.org/search.aspx - Searches via Google on all "Public" CCSDS related information.
http://search.freefind.com/find.html?id=16510187&ics=1&pid=a&q1=  - Searched via FreeFind on "Private" CCSDS Related Information.

Note:  This is not a perfect solution.  Our long-term plan is to implement a enterprise search solution.  We are currently using a combination of free services, Google (for the CCSDS.org Website) and Freefind (for the CWE) to perform search features.  Both of these solutions were never intended to be long-term, but at the time they were necessary due to lack of money and limited hardware and support.  We are in a better place hardware wise now, and eventually we will move to a search solution that we can control and configure on our own servers

As for the other suggestions by both Peter and Erik...I have copied the Secretariat on this, so they can provide their inputs.

Thanks,

Brian Oliver
CCSDS Tech Support

From: <Barkley>, "Erik J (3170)" <erik.j.barkley at jpl.nasa.gov<mailto:erik.j.barkley at jpl.nasa.gov>>
Date: Wednesday, August 29, 2012 4:32 PM
To: "Shames, Peter M (313B)" <peter.m.shames at jpl.nasa.gov<mailto:peter.m.shames at jpl.nasa.gov>>, "Hooke, Adrian J (9000)" <adrian.j.hooke at jpl.nasa.gov<mailto:adrian.j.hooke at jpl.nasa.gov>>, "Chris.Taylor at esa.int<mailto:Chris.Taylor at esa.int>" <Chris.Taylor at esa.int<mailto:Chris.Taylor at esa.int>>, Brian Oliver <ccsds_techsupport at aiaa.org<mailto:ccsds_techsupport at aiaa.org>>
Cc: "cesg at mailman.ccsds.org<mailto:cesg at mailman.ccsds.org>" <cesg at mailman.ccsds.org<mailto:cesg at mailman.ccsds.org>>
Subject: RE: [CESG] Please Review the CCSDS CWE Homepage

Peter,

I've wrestled with this a bit in the CSS Area.   The issue also extends to email archives in addition to the CWE material.  I second the idea of making the archive more formally visible.  I would propose that this link not only to the CWE material but also the mail archive for the terminated WG, SIG, etc.  It may be that we would have to consider purging this after some reasonable amount of time - perhaps 10 - 15 years, but to the extent that there is interesting/worthwhile technical data to inform on-going developments I think it is worth pursuing.

Best regards,

-Erik

From: cesg-bounces at mailman.ccsds.org<mailto:cesg-bounces at mailman.ccsds.org> [mailto:cesg-bounces at mailman.ccsds.org] On Behalf Of Shames, Peter M (313B)
Sent: Wednesday, August 29, 2012 12:07 PM
To: Hooke, Adrian J (9000); Chris.Taylor at esa.int<mailto:Chris.Taylor at esa.int>; ccsds techsupport
Cc: cesg at mailman.ccsds.org<mailto:cesg at mailman.ccsds.org>
Subject: Re: [CESG] Please Review the CCSDS CWE Homepage

Guys,

I think we need to think this through a little.  While I agree that the CWE "Technical Organization" top level page should be cleaned up to reflect the Current Operating Technical Organization, I think that we need to make sure that the existence of working groups and BoFs, and the materials that they have created, do not disappear once they have completed their work.

Some working groups seem to have a perpetual lease on life, re-inventing their working agendas each year.  Others are more ephemeral and work through their charters, complete their work, and close.  In the case of the former type they can always be found in the CWE (once someone understands what a "CWE" is), but if we "off the heads" of the completed WGs they will disappear from sight.  But since we do have a policy of revisiting existing standards on a 5 year cycle, we may need to resurrect some of these WGs and to recover their state.  And for anyone seeking to understand why certain decisions were made these archives are essential.

Right now you can only find these old WG materials if you know to look in the CWE, know what Area they were in, and go dig into the area file archives in the CWE.  They can only be found in the folder hierarchy in the left hand "directory tree" down in an Area's materials, filed under "Work Completed (Closed Working Groups)".  I poked around and there appears to be no other way to find these things since our "Search" functions remain completely broken.  Any search returns a message "No pages were found that match your query.
Please check the search tips and try another search." or "We're sorry... but your computer or network may be sending automated queries. To protect our users, we can't process your request right now.".   Neither of these responses is particularly helpful.

My suggestion is that we find a way to not just "off the heads" of these complete WG but to archive them in a way that is both respectful of the work that has been done by these teams and useful in that it can be easily located by anyone looking for it.  I think that the following would achieve that:

 1.  Clean up the current CWE top page to be titled "Current Operating Technical Organization" and remove any completed or closed WG, BoF, SIG from that list
 2.  Add an area at the bottom of this CWE Top Page that would provide a on-line per WG list, for each area, of the Closed / Completed WG, link this list to each Area's CWE page
 3.  Add the list of Closed / Completed WG, BoF etc to the right hand navigation pane on each Areas CWE page, following, but clearly separated from, the currently active WG
 4.  Link each of the Closed WG entires in the navigation window to the buried CWE archive files
If we do this the CWE main page will be cleaned up, but the existence of these closed WG will still be visible and they will be able to be located easily.  That will at least allow those who are interested to find these materials when they need to be revisited.

And lastly, let's finally fix this CCSDS website "Search" feature.  It has been broken for years.  If we can't fix it let's remove it.  Right now it is just annoying since it appears to be a useful feature, but does not work.

Regards, Peter

From: <Hooke>, Adrian Hooke <Adrian.J.Hooke at jpl.nasa.gov<mailto:Adrian.J.Hooke at jpl.nasa.gov>>
Date: Wednesday, 29 August 2012 7:51 AM
To: Chris Taylor <Chris.Taylor at esa.int<mailto:Chris.Taylor at esa.int>>, CCSDS Tech Support <ccsds_techsupport at aiaa.org<mailto:ccsds_techsupport at aiaa.org>>
Cc: CCSDS Engineering Steering Group - CESG Exec <cesg at mailman.ccsds.org<mailto:cesg at mailman.ccsds.org>>
Subject: RE: [CESG] Please Review the CCSDS CWE Homepage

I think that we should remove all possible cruft from the homepage. If a WG has done its job, let's close it out and remove it from CCSDS visibility. If we re-charter it to do an update, we will then add it back on for the period that it is active.

Is the Time Correlation BOF still alive? If not, off with its head.

///adrian

-----Original Message-----
From: cesg-bounces at mailman.ccsds.org<mailto:cesg-bounces at mailman.ccsds.org> [mailto:cesg-bounces at mailman.ccsds.org] On Behalf Of Chris.Taylor at esa.int<mailto:Chris.Taylor at esa.int>
Sent: Tuesday, August 28, 2012 11:46 PM
To: ccsds techsupport
Cc: cesg-bounces at mailman.ccsds.org<mailto:cesg-bounces at mailman.ccsds.org>; cesg at mailman.ccsds.org<mailto:cesg at mailman.ccsds.org>
Subject: Re: [CESG] Please Review the CCSDS CWE Homepage

Brian, one thing I'm not sure of is whether we should add the SOIS subnet WG.

The work of the group has finished and the WG is inactive so I took the liberty of removing the group from the SOIS area but there may be a time when we need to perform a review cycle. This could be handled at SOIS area level or we could resurrect the subnetwork WG.

I guess this is a CCSDS policy decision and I have therefore copied CESG for opinions.

Regards,

//ct

  From:       ccsds techsupport <ccsds_techsupport at aiaa.org<mailto:ccsds_techsupport at aiaa.org>>

  To:         "cesg at mailman.ccsds.org<mailto:cesg at mailman.ccsds.org>" <cesg at mailman.ccsds.org<mailto:cesg at mailman.ccsds.org>>

  Date:       29/08/2012 02:32

  Subject:    [CESG] Please Review the CCSDS CWE Homepage

  Sent by:    cesg-bounces at mailman.ccsds.org<mailto:cesg-bounces at mailman.ccsds.org>

Area Directors,

When you have time, could you please take a moment and review the CCSDS CWE Homepage for your particular area.  Please let me know if there are and WG (s), BOF(s), or SIG(s) that may be either closed or have the wrong Chair labeled for them.

http://cwe.ccsds.org/

Thanks!!!

Brian Oliver

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