[Cesg-all] [PLEASE REVIEW] CCSDS Spring 2024 Technical Meetings On-Site Logistics/Updates

Tue Apr 23 18:22:52 UTC 2024

Dear CESG and Working Group Chairs,

Thank you for continuing to provide your working group meeting agendas/updates, opening plenary presentations, and questions to confirm you are ready for next week's meeting activities. A few updates and more details are enclosed.

WORKING GROUP MEETING SCHEDULE
Due to ongoing security measures, the Department of Commerce Herbert C. Hoover (HCHB) building security staff is unable to accommodate our meetings ending at 5:30PM, therefore, all working group meetings must conclude no later than 5PM versus the planned-530PM time slots.

HERBERT C. HOOVER BUILDING VISITOR PROCEDURES/ARRIVAL PROCESS
Please plan to arrive at the 14th street visitor entrance (350 14th St NW, Washington, DC 20230). Registration opens at 800AM each day beginning on Monday, 29 April. Please communicate the importance of early arrival to your working groups, and ask that they plan to arrive between 8:00-8:15AM for the Opening Plenary, and at least 30 min in advance of your working group agenda each day. There will likely be a large amount of CCSDS-ers arriving simultaneously each day and there could be delays in entry, we thank you for your patience as there may very well be a line to enter the building. Upon arrival at the Herbert C. Hoover building, there will be a 3-4 min security screening process that will require you to provide government-issued photo identification and a search/scan of your bag(s) and electronic devices. Please be sure to have proper identification with you to avoid being denied access into the building. For more details regarding this process, please visit: https://www.commerce.gov/osy/field-offices/hchb-security/visitors  After the security screening, attendees will be greeted by members of the CCSDS and NIST team at the registration table to sign in and receive name badging and meeting materials, including your working group sign in sheets.

At the registration table, on Monday, escorts will be assigned to working groups 10 visitors to 1 escort. Working group chairs will be expected to communicate their agendas with assigned escorts to include any planned breaks and end of day schedule.

*THE HCHB SECURITY SCREENING PROCESS APPLIES TO ANYONE WHO DOES NOT HOLD A CURRENT DEPARTMENT OF COMMERCE BADGE.

COFFEE/BEVERAGES/SNACKS/LUNCH
Coffee/tea/water will be complimentary during the Opening Plenary only.

The visitor security process is required for re-entry into the Hoover building after exiting for any reason. Please be prepared to undergo the security process if re-entering the building after lunch. If you plan to stay onsite for lunch, there are pop-up restaurants oon the lower level of the Hoover building on Tues-Thurs with online/mobile ordering available through the Fooda app<https://www.fooda.com/consumer-tech-features>. Additionally, there is a tunnel into the Ronald Regan building<https://rrbitc.com/dining/> where there is a large food court area with many options - the re-entry process applies when leaving the Regan building via tunnel and returning to the Hoover building. There is a mini food market located on the 5th floor the Hoover building where you will find a Farmers' Fridge vending machine<https://www.farmersfridge.com/locations/dc-us-dept-of-commerce/menu/> and coffee/tea/beverages are available for purchase, card only (no cash accepted). There is limited seating available near the mini food market, first-come, first-served.

WI-FI/AUDIO-VISUAL CAPABILITIES IN CONFERENCE ROOMS
There will be wi-fi available with a passcode provided ahead of our meetings and signage onsite. Each conference room is outfitted with audio-visual capabilities to support hybrid meetings, included in each room are written instructions with connectivity and troubleshooting details. There will be a limited number of tech support floating throughout the building each day.

CCSDS GROUP PHOTO
On the morning of Wed, 1 May we will capture a group photo in the lobby of the Hoover building. Amber will follow up to share a confirmed time for the photo next Monday.

Another email with logistics and details has been prepared for CCSDS-All which includes much of the same information. Please advise if you have any questions.

Thank you for reviewing the logistics and updates for next week, we are looking forward to seeing you in DC!

Sami Asmar
Amber Massaquoi

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