[SLS] Doodle for SLS Area Plenary - Planning a (virtual) SLS Area Plenary Meeting for Huntsville: [CESG] Fw: Approach for virtual Technical Meetings to replace the CCSDS Spring Meeting in Huntsville

Mon Apr 27 09:03:19 UTC 2020

Dear All,
        following the mil from Margherita asking to  prepare the Area 
reports by 27 May, I have set a doodle poll for the electronic SLS Plenary 
meeting  mentioned in item #5 below.
You find the poll to vote at  https://doodle.com/poll/wbbm7xfzceft6xms

You see that I have set 4 slots (each one of two hours) spanning over two 
days.
The two days have been selected considering that you have freedom to 
complete your (electronic/email) WG meetings till Friday 22 May. 
The two slots per day consider that we have participants from Europe till 
California, where the first slot starts at 7 am.

Please vote by Friday 1st May COB.

Best regards and stay healthy.

Gian Paolo

From:   Gian.Paolo.Calzolari at esa.int
To:     "SLS - Space Link Services Area" <sls at mailman.ccsds.org>
Date:   22-04-20 14:11
Subject:        [SLS] Planning a (virtual) SLS Area Plenary Meeting for 
Huntsville: [CESG] Fw: Approach for virtual Technical Meetings to replace 
the CCSDS Spring Meeting in Huntsville
Sent by:        "SLS" <sls-bounces at mailman.ccsds.org>

Dear All, 
        I would like to start thinking about Planning a (virtual) SLS Area 
Plenary Meeting for Huntsville. 

As you see from the mail below, there no firm CESG decision about the 
Spring (virtual) Meetings. 
I think the only thing that is sure is that there will be no (virtual) 
Opening Plenary. 
I am sure you are all very sad for this.... 

Something clearer should be reported by Margherita by the end of the week 
(and I will keep you posted), however there will be for sure  a CESG 
Meeting with reporting by Areas. 
I would expect this CESG Meeting to be in the last week of May, but I 
cannot bet on it and therefore the schedule for WG reporting could be 
affected. 

I would like to save everybody from a (long) SLS Area Plenary Meeting in 
telecon if not strictly needed. 
Therefore I would start with the following suggestion 
1) each WG completing their electronic meeting should forward ASAP to 
Gilles and me the relevant slides for the usual reporting 
2) Gilles and I interact (as usual) with WG chairs for refinement of each 
individual report 
3) Once the interaction in #2 above is concluded for a given WG, that WG 
report is forwarded to SLS Mailing list for comments 
4) hopefully the comments gathered can be solved via e-mail 
5) Finally an electronic SLS Plenary meeting can/should be held for 
controversial issues or wrap up. Clearly to keep this meeting very short 
and focused, previous proper e-mail interaction will be essential 

That's my initial idea. 
Comments are welcome 

Regards and stay safe and healthy 

Gian Paolo 

----- Forwarded by Gian Paolo Calzolari/esoc/ESA on 22-04-20 13:51 ----- 

From:        Margherita.di.Giulio at esa.int 
To:        cesg at mailman.ccsds.org 
Date:        21-04-20 10:33 
Subject:        [CESG] Fw: Approach for virtual Technical Meetings to 
replace the CCSDS Spring Meeting in Huntsville 
Sent by:        "CESG" <cesg-bounces at mailman.ccsds.org> 

Dear All, 
I have realised that  I did a typo in my former e-mail: I meant to get 
your inputs by 22 April - tomorrow - and not on 29 April. 
Actually, I am aiming at issuing a  schedule for the virtual ( Technical + 
CESG) meetings by this Friday, 24 April. 

If the deadline on 22 April is now too short notice for you, can you try 
and let me have your options by 23 April cob ? 
This would still allow me to go out with  the a.m. schedule on 24 April. 
Thank you, and stay safe, 
Margherita 

--------------------------------------------------------------
Margherita di Giulio 
Ground Station Systems Division 
Backend Software Section (OPS-GSB) 

European Space Agency ESA/ESOC
Robert-Bosch-Str. 5
D-64293 Darmstadt - Germany
Tel: +49-6151-902779
e-mail: Margherita.di.Giulio at esa.int

----- Forwarded by Margherita di Giulio/esoc/ESA on 21/04/2020 10:24 ----- 

From:        Margherita di Giulio/esoc/ESA 
To:        cesg at mailman.ccsds.org 
Date:        17/04/2020 18:33 
Subject:        Fw: Approach for virtual  Technical Meetings to replace 
the CCSDS Spring Meeting in Huntsville 

Dear All, 
so far I have received only the input from SLS. 
We have to establish the plan for the  Spring "virtual" meetings, and then 
schedule a date for the (also virtual) CESG Meeting. 
Please let me have you inputs by 29 April. 
Thanks, and take care,
Margherita 

--------------------------------------------------------------
Margherita di Giulio 
Ground Station Systems Division 
Backend Software Section (OPS-GSB) 

European Space Agency ESA/ESOC
Robert-Bosch-Str. 5
D-64293 Darmstadt - Germany
Tel: +49-6151-902779
e-mail: Margherita.di.Giulio at esa.int

----- Forwarded by Margherita di Giulio/esoc/ESA on 17/04/2020 18:27 ----- 

From:        Margherita di Giulio/esoc/ESA 
To:        cesg at mailman.ccsds.org 
Date:        01/04/2020 16:17 
Subject:        Approach for virtual  Technical Meetings to replace the 
CCSDS Spring Meeting in Huntsville 

Dear CESG colleagues, 
as you meanwhile know, the Spring Meeting in Huntsville has been 
cancelled. 
Together with the CMC, we are evaluating the possibility to run some sort 
of "remote" Technical Meetings, in replacement of the Spring Meeting. 
In the CESG  teleconf tomorrow, I will spend the first few minutes to 
outline an approach,  to just trigger some  thinking on your side. 

The approach, which  entails some options, is the following: 

1)  a virtual Plenary Meeting ( e.g. via Skype or zoom) for all 
participants looks unrealistic to do ( and it is not strictly needed). 

2)  it should be possible to run a light version of the face-to-face 
Technical Meetings, by letting each Area/WG organise their remote work, 
with some flexibility. 
The following options shall be considered: 
2a) the WGs may/will schedule some sessions via Skype (zoom, or the like), 
during the already foreseen 5 days of the Spring Meeting ( i.e. 4 to 8 May 
2020), or 
2b)  extended duration:  the WGs may/will schedule some sessions via Skype 
(zoom, or the like),  during a period of time of, say,  three weeks (say, 
from 4th to 22 May). 

It is acknowledged, that some WGs may decide not to hold any remote 
session - due to e.g. too different time zones of the participants . 
At completion of their activities, the WGs will provide their report  to 
the AD, as usual. 

3) A CESG Meeting via teleconf will be held after completion of the 
(remote) Technical Meeting, in replacement of the face-to-face CESG 
Meeting 
3a) in case option 2a) is taken, the CESG meeting will be held on 11 May, 
that is, on the date scheduled for the "real" CESG Meeting of Hunstville. 
3b) in case option 2b) is taken, the CESG meeting will be held at the 
completion of the three-weeks Technical Meetings, that is,  at end of May. 

The aim of the CESG Meeting is, as usual, to review the work done and 
prepare the Reports for the CMC 

For your info : the CMC Meeting will be held via teleconf as well, 16 to 
18 June. 
In that occasion, either the ADs or myself will preset the Area Reports, 
as usual. 

Please glance through the options above, and start talking to your Working 
Groups. 
We will further address all the above tomorrow. 
Kind regards,
Margherita 

--------------------------------------------------------------
Margherita di Giulio 
Ground Station Systems Division 
Backend Software Section (OPS-GSB) 

European Space Agency ESA/ESOC
Robert-Bosch-Str. 5
D-64293 Darmstadt - Germany
Tel: +49-6151-902779
e-mail: Margherita.di.Giulio at esa.int

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This message is intended only for the recipient(s) named above. It may contain proprietary information and/or
protected content. Any unauthorised disclosure, use, retention or dissemination is prohibited. If you have received
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