[MOIMS] [CESG] REMINDER: UPDATING WORKING GROUP CHARTERS

Sun May 1 07:05:10 UTC 2005

Please prepare the inputs

ciao
nestor

----- Forwarded by Nestor Peccia/esoc/ESA on 01/05/2005 09:04 -----

                      "Adrian J. Hooke"                                                                                              
                      <adrian.j.hooke at jpl         To:      CCSDS Engineering Steering Group - ADs <cesg at mailman.ccsds.org>           
                      .nasa.gov>                  cc:                                                                                
                      Sent by:                    Subject: [CESG] REMINDER: UPDATING WORKING GROUP CHARTERS                          
                      cesg-bounces at mailma                                                                                            
                      n.ccsds.org                                                                                                    

                      29/04/2005 22:24                                                                                               

REMINDER: the deadline for sending your Area's compendium of redlined updated
WG/BOF charters and the associated Area Requested Resource Matrix to the
Secretariat is TUESDAY, 10 MAY.

At 09:39 AM 4/20/2005, Adrian J. Hooke wrote:
            +++++++++++++++++++++++++++++++++++++++++++++++

            20 April - 06 May: WG/BOF chairs must update all charters to
            reflect the current planning and resource needs. Area Directors
            must approve the updated charters.
                  -- The Charters will contain updated GOALS, SCHEDULE, AND
                  DELIVERABLES and RISK MANAGEMENT STRATEGY (Technical Risks,
                  Management Risks) but the Resources section will be
                  removed. Please clearly indicate the changes that you make.
                  -- The Resource Matrix will capture the requested FTE
                  funding levels. Please have your WG chairs indicate the
                  overall level of effort that they are requesting, in
                  fractions of a person-year, to match the schedule. Pay
                  especial attention to getting a clear and rational estimate
                  of the resources needed between the Spring 2005 and Fall
                  2006 meetings. Insist on reality in the estimates. If the
                  WG chairs already know the requested staffing level
                  breakdown by Agency, please have them indicate this.
            09 May: Area Directors must assemble an Area compendium of the
            updated WG charters and their associated resource request, and
            must approve them.
            10 May:  deadline for ADs to send their Area compendium of
            redlined updated WG/BOF charters and Area Requested Resource
            Matrix to the Secretariat
      ++++++++++++++++++++++++++++++++++++++++++++++++

      http://public.ccsds.org/sites/cwe/cesg/Documents.aspx

      1. Instruct each WG/BOF chair to download his or her charter directly
      from the Document Library at the above link and to save a local copy.

      2. Instruct each WG/BOF chair to update the local copy of the charter
      to reflect current planning in terms of Goals, Schedule and Risk
      Management. Make sure that all changes are clearly identified.

      3. Instruct each WG/BOF chair to remove the Resources section from the
      charter and to create a separate "Resources Request" that matches the
      updated charter:

         a. For each major activity (e.g., technical leadership, document
      editing, technical
            review, etc.) state the requested staffing level (in fractional
      Full Time Equivalents,
            FTEs) and the duration of the support. For instance:

             -- Red Book Issue 1 editing: 0.2 FTE, July 2005 - November 2005.
             -- Red Book Issue 2 editing: 0.3 FTE, November 2005 - May 2006
             -- Red Book Issue 3 editing: 0.1 FTE, May 2006 - November 2006

         b. Pay special attention to requesting realistic resources for the
      18-month
            period from July 2005 through December 2006.

         c. If specific Agency resources can be identified, name them. e.g:

            -- White Book 1 editor, Yves Doat/ESA, 0.2 FTE, July - September
      2005.

         d. BE REALISTIC in terms of the resource request.

         e. Make sure that BOFs are only short-term activities that deliver a
      WG charter.
            A BOF charter should state when the WG charter will be produced
      and delivered
            for approval and it should then estimate the Goals, Schedule,
      Risk and Resources
            associated with the subsequent chartered WG, assuming that it is
      approved.

      4. Have each WG/BOF return the redlined Charter and its associated
      resource request to you.

      5. It is your job as Area Director to scrub the Charters and Resource
      requests and to assemble an integrated package from your Area. Once
      again, it is critical that you should clearly indicate all changes that
      were made relative to the current plan..

      6. Then, by 10 May, e-mail your integrated package to Tom Gannett. Tom
      will update the online data base to clearly show all of the changes
      from the current version, and will also assemble the requested resource
      matrix that accompanies the plan.
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