[Moims-dai] RE: Minutes of 2th July ILF telecon

Wed Aug 5 16:17:41 UTC 2015

Hi all,

Thank you very much for these inputs we'll be able to discuss tomorrow.

A few comments:

1. On the list of topics (from David): I agree that we should take into account other major documents that should be recommended in ILF (from other standards): Data Management Plan, Submission agreement (PAIMAS and PAIS, between Producer and Archive), Archive Support Plan (?), perimeters and links between these documents. We could also for this use the recommended documents from the RAC metrics. 

2. Should the Data Management Plan define the responsabilities (such as the Long Term Archive Responsible for example  If not, which document defines these roles? Should the DMP include some points such as cost? )? I guess that the project is in charge of the DMP, isn't it?

3.For Mike: in your proposed figure of the main stepas, between "operate" and "exploit": verify=validate?

Talk to you tomorrow,

Regards,

Daniele

-----Message d'origine-----
De : Mike Martin [mailto:tahoe_mike at sbcglobal.net] 
Envoyé : mardi 4 août 2015 20:19
À : david.giaretta at stfc.ac.uk
Cc : garrett at his.com; Boucon Daniele; moims-dai at mailman.ccsds.org; sawyer at acm.org; esther.conway at stfc.ac.uk; Dave.Williams at nasa.gov; stephane.reecht at bnf.fr; steve.hughes at jpl.nasa.gov; rdowns at ciesin.columbia.edu
Objet : Re: Minutes of 2th July ILF telecon

Hi everyone

1.  A question for David, are the topics in your list intended to be included in the Data Management Plan?  There are at least two other documents mentioned in various sources called "Submission Agreement" and "Archive Support Plan" which might include some of these topics.  Formal definitions of things like SIPS are often included in separate Software Interface Specifications (SISs) or Interface Control Documents (ICDs). 
I think we should come up with a scheme that identifies all these documents, how they interact and what topics go in each one.

2.  I have attached an update of the LTDPCommonGuidelines.xls spreadsheet which attempts to map the PAIMAS activities to LTDP guidelines. Several activities that deal with the producer/archive interface, change control and schedule do not seem to correspond with any guidelines and are noted at the bottom of the spreadsheet.

The majority of PAIMAS activities correspond to LTDP Theme 1,  PDSC content definition and appraisal.  Two other guidelines 2.6 "Archives legal and contractual aspects" and 4.3 "Routine quality check" seem to correspond to most of the rest of the PAIMAS activities.

I have included a column called relevant with my guess as to whether this guideline is something that should be addressed in the ILF.  My criteria was whether the guideline specifically promoted long term "preservation or utilization" of the information.  I would like to see other's opinions.

Thanks, Mike

On 7/30/2015 9:49 AM, david.giaretta at stfc.ac.uk wrote:
> I attach a brief collection of topics and their relationship to 
> digital preservation. I aim to expand this over the weekend.
>
> ..David
>
> *From:*John Garrett [mailto:garrett at his.com]
> *Sent:* 07 July 2015 19:03
> *To:* 'Boucon Daniele' <Daniele.Boucon at cnes.fr>; 'MOIMS-Data Archive 
> Ingestion' <moims-dai at mailman.ccsds.org>
> *Cc:* Giaretta, David (STFC,RAL,RALSP) <david.giaretta at stfc.ac.uk>; 
> sawyer at acm.org; Conway, Esther (STFC,RAL,RALSP) 
> <esther.conway at stfc.ac.uk>; tahoe_mike at sbcglobal.net; 'Dave Williams'
> <Dave.Williams at nasa.gov>; stephane.reecht at bnf.fr; 
> steve.hughes at jpl.nasa.gov; rdowns at ciesin.columbia.edu
> *Subject:* RE: Minutes of 2th July ILF telecon
>
> Hi,
>
> Action Item list is attached.
>
> I haven't received responses regarding closed Action Items.
>
> I'll try to review some for closure before I send out the Action Item 
> list following this week's telecon.
>
> Live, Laugh, Love, and Work for Peace,
>
> -JOhn
>
> *From:*Boucon Daniele [mailto:Daniele.Boucon at cnes.fr]
> *Sent:* Friday, July 3, 2015 11:51 AM
> *To:* MOIMS-Data Archive Ingestion
> *Cc:* david.giaretta at stfc.ac.uk <mailto:david.giaretta at stfc.ac.uk>;
> garrett at his.com <mailto:garrett at his.com>; sawyer at acm.org 
> <mailto:sawyer at acm.org>; esther.conway at stfc.ac.uk 
> <mailto:esther.conway at stfc.ac.uk>; tahoe_mike at sbcglobal.net 
> <mailto:tahoe_mike at sbcglobal.net>; 'Dave Williams'; 
> stephane.reecht at bnf.fr <mailto:stephane.reecht at bnf.fr>; 
> steve.hughes at jpl.nasa.gov <mailto:steve.hughes at jpl.nasa.gov>;
> rdowns at ciesin.columbia.edu <mailto:rdowns at ciesin.columbia.edu>
> *Subject:* Minutes of 2th July ILF telecon
>
> Hi all,
>
> Please find below the minutes of yesterday ILF telecon. Feel free to 
> correct or complete.
>
> _Next telecons_:
>
> 1.Thursday 9^th July (15h EU time, 9h US time-Washington): dedicated 
> to PAIS
>
> To share screen:
>
> 	
>
> https://webconference.cnes.fr/ccsds_9_july/
>
> 	
>
> 2. Thursday 6^th August  (15h EU time, 9h US time-Washington): 
> dedicated to ILF
>
> 	
>
> _If available, proposal to use Dave's new number for the sound__:_
>
> Dave Williams
> Telecon information
>
> +1-844-467-6272      USA Toll Free
>
> +1-720-259-6462      Others
>
> Passcode:    841727
>
> Best regards,
>
> Daniele
>
>   
> ______________________________________________________________________
> ____
>
> *2**^nd **July meeting minutes*
>
> DB: Daniele Boucon
>
> DG: David Giaretta
>
> DS: Don Sawyer
>
> EC: Esther Conway
>
> JG: John Garrett
>
> MA : Mirko Albani
>
> MM: Mike Martin
>
> RD: Robert Downs
>
> SH : Steve Hughes
>
> SM: Stephane Mbaye
>
> SR: Stephane Reecht
>
> BC: Bertrand Caron
>
> PT: Jean-Philippe Tramoni
>
> WG: all
>
> *D=Decision, A=action**(other = discussion)*
>
> Participants: DB, JG, MM, DG
>
> 2.*1 Information Lifecycle Framework (ILF)*
>
> MM: one comment received from NSSDC people on the synthetic ILF
> document: advice to map the topics to the NASA technology plan.
>
> MM: process or framework ? -> bunch of preservation concerns. 
> Lifecycle and identification of USEFUL elements on each of the stages 
> of this lifecycle. Topics or activities?
>
> Example of Data Management Plan DMP:
>
> Topic= DMP
>
> Activity= produce a DMP, and maintain a DMP.
>
> MM: figure 3-1 is a list of activities, but not from his point of view.
>
> =>*A=>(MM): *propose a list of activities (from his point of view).
>
> DG: need for a document by end of the year. What seems reasonable:
>
> *normative part (core): around 10 pages, dealing with the major topics 
> useful for data usage and exploitation on the long term.
>
> *non normative part (annex): with examples of NASA, ESA.
>
> No need to explain LTDP, make reference to.
>
> Example of major topic:
>
> DMP: producing a DMP, plus main elements constituting a DMP.
>
> In annex: ex from NASA (from document sent by MM).
>
> MM: formulation stage: what does the system design need to include?
>
> Discussion: topics may be performed on different stages, for example
> format: formulation stage (format choice and recommendation for this 
> choice -should be preservable, or may be converted to preservable, not 
> proprietary .) and implementation stage (data semantic and syntactic 
> description). ->focus on where the activity is mostly done.
>
> Agreement: focus on the activities related to the usage of the data on 
> the long term. Don't get lost in an exhaustive list (most important 
> elements).
>
> The question is "what is useful for users".
>
> Topic= DMP
>
> Activity= produce a DMP, and maintain a DMP.
>
> Other topics:
>
> Topic= costing
>
> Activity= includes volume, knowledge support, cost model
>
> Topic = risk management?
>
> Identify the link with preservation plan.
>
>    =>*A=>(DG): *propose initial list of topics and what should be 
> included in.
>
> *Actions review*
>
> Please send to JG updates in actions.
>
> Updated actions will be sent separately by JG.
>
> *End of 2**^nd **July meeting minutes*
>
> ______________________________________________________________________
> _____________________________________
>