[CMC] Meeting rotation proposals

[Shigeta]

Dear Kearney-san,

Your proposal regarding the meeting rotation is fine for JAXA and we 
support this proposal.

Best Regards,
Shigeta/JAXA

================================================
Tsutomu Shigeta
Japan Aerospace Exploration Agency (JAXA)
2-1-1, Sengen Tsukuba, Ibaraki, 305-8505 Japan
Phone: +81 50 336 22863
E-mail: mailto:JAXA.CCSDS at jaxa.jp
================================================

>>> ________________________________
>>>
>>> Dear CMC members,
>>>
>>> In the process of renewing the Secretariat contract with AIAA, NASA
>>> needs to make some assumptions on future meeting planning. I am
>>> sending this note to the CMC to (1) document the plans we discussed
>>> at the meeting in London, and (2) provide more details on what NASA
>>> is planning for future meeting hosting.
>>>
>>> The notable development is that we are going to propose that when
>>> NASA hosts the Fall Technical WG meeting, NASA does not host the CMC
>>> meeting afterwards. Because NASA hosts a Technical WG meeting every
>>> year and bears the Secretariat cost, we are proposing that other
>>> agencies rotate the fall CMC meetings. Of course, plans for specific
>>> meetings can change as needed, but we are outlining this as the
>>> approach for contract planning. In the CMC meeting, the proposals for
>>> hosting by Russia, China and Brazil had already established that
>>> approach for the next several years, so we are simply extending that
>>> approach in general.
>>>
>>> In London, we agreed to decouple the CMC meetings from the Technical
>>> WG meetings by scheduling them about a month later. We also discussed
>>> the possibility of reducing the Technical WG meetings to only 4 days,
>>> followed by the CESG meeting on Friday and Saturday. NASA is about to
>>> establish a contract for NASA-hosted meetings for the next five
>>> years, and we feel that it is too preliminary to count on 4-day WG
>>> meetings for our contract at this time. So we are assuming that a
>>> NASA-hosted Fall meeting will be 5 days of technical meetings
>>> followed by the CESG on Monday and Tuesday. There would be no CMC on
>>> the following week. The CMC meeting would be about a month later,
>>> hosted by another agency.
>>>
>>> For planning purposes, we are assuming that the agencies that host
>>> the Spring meeting will still host the CMC meeting about one month
>>> afterwards. Naturally, this may or may not be at the same location,
>>> depending on the proposal by the host agency. But we will assume that
>>> it is hosted by the same agency that arranged the Technical WG
>>> meetings, unless the CMC requests a different approach.
>>>
>>> Historically there are a handful of agencies that have been able to
>>> host the large Technical WG meetings because of the requirement for
>>> 15 meeting rooms. Also, historically, smaller agencies that cannot
>>> support the large Technical WG meetings have hosted the CMC meetings.
>>> Given those observations, I would like to suggest a rotation cycle
>>> somewhat like this:
>>>
>>> Tech WG hosting (NASA in fall, Spring is rotated)
>>>
>>> キ NASA -- every Fall, only the Tech WGs
>>>
>>> キ ESA -- every alternate Spring, the Tech WGs and CMC
>>>
>>> キ UKSA -- Spring rotation alternating with ESA
>>>
>>> キ DLR -- Spring rotation alternating with ESA
>>>
>>> キ CNES -- Spring rotation alternating with ESA
>>>
>>> キ ASI -- Spring rotation alternating with ESA
>>>
>>> CMC-only hosting (Fall rotation)
>>>
>>> キ INPE (was Spring 2010)
>>>
>>> キ FSA (already scheduled Fall 2011)
>>>
>>> キ CNSA (already scheduled Fall 2012)
>>>
>>> キ CSA
>>>
>>> キ JAXA
>>>
>>> キ Observer agencies (Austria, etc.)
>>>
>>> In the case of the Fall CMC rotation, the observer agencies are not
>>> necessarily included in the rotation, but I inserted them as a
>>> placeholder, just in case.
>>>
>>> As always discussion or proposed changes to these ideas are welcome,
>>> especially if I have misinterpreted the level of support your agency
>>> will provide for meeting hosting. I don't expect to put any of this
>>> for a CMC poll, but we can discuss it further by email or at the next
>>> CMC telecon. If we can settle on a rotation like this, it will help
>>> us very much with stabilizing the planning for our meetings, and in
>>> establishing clear expectations for our agencies that host meetings.
>>>
>>> Best regards,
>>>
>>> -=- Mike
>>>
>>> Mike Kearney
>>>
>>> CCSDS Chairman and General Secretary
>>>
>>> www.ccsds.org
>>>
>>> ****************
>>>
>>> Mail Code EO-01
>>>
>>> NASA Marshall Space Flight Center
>>>
>>> Huntsville, Alabama 35803, USA
>>>
>>> +1-256-544-2029
>>>
>>> Mike.Kearney at nasa.gov<mailto:Mike.Kearney at nasa.gov>
>>>>>