[CMC] Japan CMC meeting agenda question

[Soula Jean-Marc]

Dear Mike and all,
 
any of the two options is OK with me as long as I know within next week.
 
My only concern if we go with the 3-day option is that we should not extend the meeting beyond the planned deadline as we need to secure the travel time from Tsukuba to Narita and be able to catch the evening flights from Narita to the world.
 
One alternate could also be that the meeting starts on Tuesday morning with a first session of the CMC only meeting...
 
Best regards

Jean-Marc Soula 
CNES - DCT/OP/C-STA 
Advisor, GN Operations 
18 Avenue Edouard Belin 
31401 Toulouse Cedex 9 - France 
Tel.: +33 (0)5 61 2 74647 
Fax.: +33 (0)5 61 2 73135 
Email: Jean-Marc.Soula at cnes.fr 

	-----Message d'origine-----
	De : cmc-bounces at mailman.ccsds.org [mailto:cmc-bounces at mailman.ccsds.org] De la part de Kearney, Mike W. (MSFC-EO01)
	Envoyé : mardi 1 avril 2008 22:41
	À : CCSDS Management Council
	Objet : [CMC] Japan CMC meeting agenda question
	
	

	CMC members:  We need responses quickly on this question so we can decide whether the Friday of the CMC meeting week will be a working day or a travel day.  Everyone needs to make reservations soon, and it would be best to have this decided now, rather than asking people to change reservations later.   

	 

	To help this decision, I have attached two draft agendas... the "2-day option" and the "3-day option".   

	 

	IMPORTANT:  Note that the ISO meeting is on Tuesday, before these agendas start.  So CMC members will need to be there for 3 or 4 working days depending on which option is selected (not only 2 or 3 days).   CMC duties start on Tuesday at lunchtime, and continue until either Thursday evening or Friday evening, depending on which option we select.   

	 

	Also, I would like to encourage all CMC members to *please* stay until the end of the meeting, whichever option is decided.  Our team does important work, and it does not help the team to have some team members leaving the meeting before it is adjourned in order to catch an early flight.  Please schedule your flights to not interfere with the meeting, not vice versa.   

	 

	So, take a look at the two meeting agendas, and help us decide whether we can accomplish the necessary work if we close the meeting on Thursday.  Things to note about the short 2-day agenda:  

	 

	·         *NO* breaks!  

	·         Area reports are 30 minutes (vs. 40 minutes)

	·         Lunch is 60 minutes (vs. 80-90 minutes)

	·         Only 30 minutes over entire period for additional topics not yet on the agenda (3-day option has more slack)

	·         Agency reports are only 15 minutes (vs. 25 minutes)

	·         Other topics are generally cut down in duration

	 

	On the 3-day option in the last afternoon there is an extended topic titled "Procedures Reorganization Discussion".  I should explain this topic.  As the Secretariat has been looking at some changes to the procedures (Definition of SIG, etc.) it becomes apparent that at some point a major overhaul of the two main procedures documents will be necessary.  When we restructured the CCSDS organization, and created the "Restructured Organization" document, this was a "delta" to the original procedures document, but it was not integrated.  There are some areas where the documents overlap, etc.   The concept with this action is that we would look at restructuring the two documents into one comprehensive procedures document.  However, as the Secretariat has looked at it, it is apparent that we will need the total buy-in of the CMC before we proceed.  For the short agenda option, we can only briefly discuss the issue and plan a way forward.  For the extended agenda (working on Friday) we envision that we could walk through the document with the support of the CMC and make specific decisions on combining the documents, deleting sections, etc.   

	 

	If we do not have the longer agenda, or the CMC does not have an interest in a walk-through, then the Secretariat will not spend much time on this topic prior to the June meeting.  The staff has much other work to do relating to web site upgrades, arrangements for meeting planning, etc.  In that case we would largely postpone this topic until the Berlin meeting.   

	 

	So, that explains the options.  Please reply to the mail list and let us know your thoughts on the 2-day or 3-day option for the CMC portion of this meeting.   Also reply with any agenda topics that you wish to add to our agenda.  A few additional agenda topics will automatically mean we will need to select the 3-day option.   

	 

	Thanks,

	 

	   -=- Mike

	 

	Mike Kearney

	CCSDS Chairman and General Secretary

	NASA MSFC EO-01

	256-544-2029

	 

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