[CMC] Re: [Cesg-all] Charter Development Template For Comments

[Erik Barkley]

Craig,

Taking a look at the project tabs, it strikes me 
that an important piece of information is 
lacking.  In order to assess a project relative 
to its overall charter I believe it is necessary 
to state the resources committed by the various 
agencies.  Mandating 36 month completion cycles 
is all well and good, but stating that a project 
will complete in 14 months, for example, via some 
assertion of milestones without seeing the 
supporting manpower information to achieve those 
milestones (okay, kilometerstones) complicates 
assessing project viability.  Furthermore, not 
all kilometerstones are created equally in terms 
of effort required.  Therefore it may be of 
interest to include estimated level of effort 
information to compare against the committed 
resources assigned by the agencies.     So that 
management has an accurate picture of progress, 
it may be worthwhile to have this kind of information updated periodically.

Best regards,

-Erik.

At 3/22/2007 10:53 AM, Craig Day wrote:
>CESG and CMC Members,
>
>After our meeting in Colorado Springs we've been doing some work to revise
>the charter development template we originally presented. Let me first say
>that it is my understanding that the overarching goal of this project would
>be to simplify and standardize the development of WG charters while at the
>same time gaining some insight into the document development process so that
>we can better track progress of individual documents. I would very much like
>to hear your thoughts on whether this is the appropriate goal to be aiming
>for.
>
>Probably the biggest comment to the original templates we showed in Colorado
>was that the development of a charter and the proposal for projects should
>not be separate actions. We took this into account in developing a new
>approach.
>
>Attach please find an Excel workbook that contains a number of tabs. The
>first tab is the up-front information about a WG that we traditionally
>capture in a charter. Each of the other tabs contains information specific
>to the group's various projects. Perhaps the biggest change to our current
>process is that we are requesting a document development schedule for each
>project. The table is currently populated with a number of milestone tasks
>which would allow the CESG and CMC to better gauge progress toward
>completion for each project. The date columns would be left blank for the
>project leads to complete. We can certainly debate the tasks that are
>currently listed if you feel there is something missing.
>
>The attached workbook is currently populated with data from the SOIS
>Application Support Services WG charter to attempt to illustrate how this
>tool might work. The dates I have entered are completely notional and do not
>represent an accurate schedule. I also didn't fill out a project sheet for
>each book. You may get a macro warning upon opening the file. I'm not sure
>how to get rid of that but there is nothing malicious about the file.
>
>Right now we are requesting your input on the content of these sheets. Do
>you think we are capturing the right information? The implementation of the
>tool will most likely not take the form of an Excel workbook but rather an
>online input tool. We could then link the charters to the different CWE
>sites and allow for real-time updates that could then be sent to the CESG
>and CMC for approval as necessary. With the project timeline information, we
>would be able to create a work program status report that would indicate the
>progress toward established metrics for all of our projects.
>
>We look forward to your feedback on this template so that we can move
>forward. If you have any questions on the attachment, please do not hesitate
>to ask.
>
>Best Regards,
>Craig
>
>--
>Craig Day
>CCSDS Secretariat Office
>Tel: +1-703-264-3849 € Fax: +1-703-264-7551
>Email: craigd at aiaa.org
>
>
>
>
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