[CMC] Charter Development Template For Comments

[Soula Jean-Marc]

Hi Craig,

Sorry for this late reply.

I have more or less the same comments I already made at the CMC in Cold Springs : 
- I agree that the idea of a same template for all WG's may simplify and improve the reporting to the CESG and CMC, 
- I'm still with the impression that there is a complete disconnect between the chartering of a WG, the projects schedule and the allocation of resources 

To fully understand what is proposed with this template concerning resources, I would need that the following is clarified:
- what is the workflow of decisions from the drafting of a charter by a BOF through the approval of the charter and the allocation of resources by the CMC ?
- are the resources allocated per WG or per project ?

You know my concern about the current version of the CCSDS procedures that stipulate that it is in the BOF taht the resources for the WG should be secured but also indicate that it is the responsibility of the CMC to provide resources to the CCSDS. I remain in favour of a call for participations at the time of chartering a news WG so that the CMC members who were not aware of a BOF or were not consulted for participation may formally answer and indicate the level of their contribution, from participant to a project, to project leader or to chair / co-chair responsibility.

These comments as inputs for discussion at the next CMC.

Best regards

Jean-Marc Soula
CNES - DCT/OP/C-STA
Advisor, GN Operations
18 Avenue Edouard Belin
31401 Toulouse Cedex 9 - France
Tel.: +33 (0)5 61 2 74647
Fax.: +33 (0)5 61 2 73135
Email: Jean-Marc.Soula at cnes.fr


-----Message d'origine-----
De : cmc-bounces at mailman.ccsds.org [mailto:cmc-bounces at mailman.ccsds.org] De la part de Craig Day
Envoyé : jeudi 22 mars 2007 18:54
À : CCSDS Engineering Steering Group - All; CCSDS Management Council
Cc : CCSDS Secretariat
Objet : [CMC] Charter Development Template For Comments


CESG and CMC Members,

After our meeting in Colorado Springs we've been doing some work to revise the charter development template we originally presented. Let me first say that it is my understanding that the overarching goal of this project would be to simplify and standardize the development of WG charters while at the same time gaining some insight into the document development process so that we can better track progress of individual documents. I would very much like to hear your thoughts on whether this is the appropriate goal to be aiming for.

Probably the biggest comment to the original templates we showed in Colorado was that the development of a charter and the proposal for projects should not be separate actions. We took this into account in developing a new approach.

Attach please find an Excel workbook that contains a number of tabs. The first tab is the up-front information about a WG that we traditionally capture in a charter. Each of the other tabs contains information specific to the group's various projects. Perhaps the biggest change to our current process is that we are requesting a document development schedule for each project. The table is currently populated with a number of milestone tasks which would allow the CESG and CMC to better gauge progress toward completion for each project. The date columns would be left blank for the project leads to complete. We can certainly debate the tasks that are currently listed if you feel there is something missing.

The attached workbook is currently populated with data from the SOIS Application Support Services WG charter to attempt to illustrate how this tool might work. The dates I have entered are completely notional and do not represent an accurate schedule. I also didn't fill out a project sheet for each book. You may get a macro warning upon opening the file. I'm not sure how to get rid of that but there is nothing malicious about the file.

Right now we are requesting your input on the content of these sheets. Do you think we are capturing the right information? The implementation of the tool will most likely not take the form of an Excel workbook but rather an online input tool. We could then link the charters to the different CWE sites and allow for real-time updates that could then be sent to the CESG and CMC for approval as necessary. With the project timeline information, we would be able to create a work program status report that would indicate the progress toward established metrics for all of our projects.

We look forward to your feedback on this template so that we can move forward. If you have any questions on the attachment, please do not hesitate to ask.

Best Regards,
Craig

-- 
Craig Day
CCSDS Secretariat Office
Tel: +1-703-264-3849 € Fax: +1-703-264-7551
Email: craigd at aiaa.org