[CESG] Making WG chairs aware of CESG Polls

Tue Feb 14 09:07:12 EST 2012

Gian Paolo:

Please be assured that I am aware that there is a need for Secretariat Document Processing, and that the delay can be of non-trivial duration.

Indeed there was a procedural error (or a few), and they were mine (see below).  Mea culpa.

However, I think it should be noted that in the new CCSDS A02.1-Y-3 "CCSDS ORGANIZATION AND PROCESSES" document, the documented procedure for transition from white to red is different than it was in the (now silver) CCSDS A00.0-Y-9 "PROCEDURES MANUAL FOR THE CONSULTATIVE COMMITTEE FOR SPACE DATA SYSTEMS".

In the old procedures, the CMC decided whether it was OK to start an Agency Review, and only if approved to conduct the Agency Review did the CCSDS editor perform the conformance check (sections 6.1.2.1 (e) and (f), 6.1.2.3).  (At least this appears to be what was documented, though the practice may have been different.)

In the new procedures, the CCSDS editor brings the book into compliance with the Publications Guide, and only THEN initiates the poll (6.2.2.2.1, 6.2.2.2.2, 6.2.2.2.3, 6.2.2.2.4).

I am guilty of not yet reading the new procedures document thoroughly.  I am guilty of misunderstanding the new process.  I am guilty of providing the CCSDS editor only a PDF for the poll, thinking that sufficient to decide if the book was TECHNICALLY mature enough for an Agency Review.  I am guilty of assuming that the Secretariat would have told me that they needed the MS Word version to perform their magic BEFORE even starting the poll.

So yes, I am clearly at fault...

Now that I've accepted the blame for the delay of my WG's top priority work item, I can state that I don't think my errors invalidate the suggestion that WG Chairs be advised when polls start and be authorized to check the status of open polls.  With these measures in place, I would have discovered sooner that I had made these several procedural errors and the delay would have been shorter.

Thanks for your understanding.

Best regards,
David Berry

From: "Hooke, Adrian J (9000)" <adrian.j.hooke at jpl.nasa.gov<mailto:adrian.j.hooke at jpl.nasa.gov>>
Date: Tue, 14 Feb 2012 05:19:44 -0800
To: "Gian.Paolo.Calzolari at esa.int<mailto:Gian.Paolo.Calzolari at esa.int>" <Gian.Paolo.Calzolari at esa.int<mailto:Gian.Paolo.Calzolari at esa.int>>
Cc: "cesg at mailman.ccsds.org<mailto:cesg at mailman.ccsds.org>" <cesg at mailman.ccsds.org<mailto:cesg at mailman.ccsds.org>>, David Berry <David.S.Berry at jpl.nasa.gov<mailto:David.S.Berry at jpl.nasa.gov>>, CCSDS Secretariat <tomg at aiaa.org<mailto:tomg at aiaa.org>>
Subject: RE: [CESG] Making WG chairs aware of CESG Polls

G-P: I believe that the CDM delay was a procedural error – the WG Chair saw a resolution from the AD requesting release for Red Book review, and interpreted that as indication that the book had been edited by Tom and was in fact ready to go out. It hadn’t and it contained a lot of editorial errors, requiring iteration with the WG Chair, so Tom had a lot of extra work to do, right at a peak in his “busy cycle”.

As you note, right now the ADs have to forward out the CESG poll information to the WG chairs to let them know where a document stands. I am simply asking that we CC (for info) the CESG-all list so that everyone is informed of document progression.

///a

From: Gian.Paolo.Calzolari at esa.int<mailto:Gian.Paolo.Calzolari at esa.int> [mailto:Gian.Paolo.Calzolari at esa.int]
Sent: Tuesday, February 14, 2012 5:13 AM
To: Hooke, Adrian J (9000)
Cc: cesg at mailman.ccsds.org<mailto:cesg at mailman.ccsds.org>; cesg-bounces at mailman.ccsds.org<mailto:cesg-bounces at mailman.ccsds.org>; Berry, David S (3430); CCSDS Secretariat
Subject: [CESG] Making WG chairs aware of CESG Polls

Adrian,
        let me first say that I agree on the fact it would be good to allow WG Chairs to know about new CESG Polls and to be able to monitor the poll status (*). At lest would save AD/DAD work in forwarding :o). However I fail understanding why "CDM work lost a couple of weeks" for the reasons you mention.

Any WG Chair is (should be) aware that between the time they drop the WG consolidated copy for review and the time the Agency review start (at least) the following steps shall be accomplished:

 *   Area AD/DAD check and issue of Area Resolution
 *   Editorial processing by Secretariat
 *   CESG Poll
 *   Implementation of changes required by CESG Poll (if any)
 *   CMC Poll
 *   Implementation of changes required by CMC Poll (if any)
 *   Start of Agency review

With all this taking from 4 weeks onward. I can also agree that this somehow idling time for the WG, but what's the alternative?

Am I missing anything?

Regards

Gian Paolo

(*) The same could be said for CESG Members wrt CMC Polls and - at extreme - for WG Chairs about CMC Polls.

From:

"Hooke, Adrian J (9000)" <adrian.j.hooke at jpl.nasa.gov<mailto:adrian.j.hooke at jpl.nasa.gov>>

To:

CCSDS Secretariat <tomg at aiaa.org<mailto:tomg at aiaa.org>>, "cesg at mailman.ccsds.org<mailto:cesg at mailman.ccsds.org>" <cesg at mailman.ccsds.org<mailto:cesg at mailman.ccsds.org>>

Cc:

"Berry, David S \(3430\)" <david.s.berry at jpl.nasa.gov<mailto:david.s.berry at jpl.nasa.gov>>

Date:

14/02/2012 06:16

Subject:

RE: [CESG] New CESG Polls

Sent by:

cesg-bounces at mailman.ccsds.org<mailto:cesg-bounces at mailman.ccsds.org>

________________________________

>    - CESG-P-2012-02-004 Approval to release CCSDS 508.0-R-1, Conjunction Data Message (Red Book, Issue 1) for CCSDS Agency review

It would be good if this type of message included the CCSDS WG chairs as well.  The CDM work lost a couple of weeks because:

(1) the WG chair didn't know that a poll had not been opened for the CDM on the basis of Nestor's resolution requesting a poll,
(2) he assumed a poll had been opened, and
(3) he could not check to see the status of open polls.

WG Chairs should be able to at least learn of the existence of open CESG polls and be able to check the status of CESG polls, even though they cannot vote. Can we perhaps CC the CESG-all list on all internal polls as they pass through the CESG?

///adrian
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