[Cesg-all] RE: [Secretariat] Fw: [CESG] VERY URGENT: DRAFT
SPRING 2009 ROOMASSIGNMENTS
Durst, Robert C.
durst at mitre.org
Fri Feb 20 08:05:58 EST 2009
All,
Apologies for the terse nature of this input, but Outlook is wedged, and I'm using the Bberry. IPO has a conflict on Saturday. AMS has accommodated by offering its Monday morning and afternoon slots. That frees up our room for Saturday in case that helps with other scheduling issues.
So, please move IPO to Monday morning and afternoon, and move the sis closing plenary to Friday afternoon.
Thanks,
Bob
--------------------------
Sent from my BlackBerry Wireless Handheld
----- Original Message -----
From: cesg-all-bounces at mailman.ccsds.org <cesg-all-bounces at mailman.ccsds.org>
To: Jean-Luc.Gerner at esa.int <Jean-Luc.Gerner at esa.int>; adrian.hooke at jpl.nasa.gov <adrian.hooke at jpl.nasa.gov>; CCSDS Secretariat <secretariat at mailman.ccsds.org>
Cc: cesg-bounces at mailman.ccsds.org <cesg-bounces at mailman.ccsds.org>; greg.kazz at jpl.nasa.gov <greg.kazz at jpl.nasa.gov>; CCSDS Engineering Steering Group - ADs <cesg at mailman.ccsds.org>; CCSDS Engineering Steering Group - All <cesg-all at mailman.ccsds.org>
Sent: Fri Feb 20 07:41:54 2009
Subject: [Cesg-all] RE: [Secretariat] Fw: [CESG] VERY URGENT: DRAFT SPRING 2009 ROOMASSIGNMENTS
Jean-Luc,
Down in Adrian's original note, he says to provide the inputs to the Secretariat, but you just sent it back to him and the CESG. That was why the Secretariat didn't pick up your changes. No harm done... that was why we did a final check to catch things like this. The final schedule will reflect your changes, now that I have sent them to the Secretariat.
Thanks,
-=- Mike
Mike Kearney
NASA MSFC EO-01
256-544-2029
-----Original Message-----
From: secretariat-bounces at mailman.ccsds.org [mailto:secretariat-bounces at mailman.ccsds.org] On Behalf Of Jean-Luc.Gerner at esa.int
Sent: Friday, February 20, 2009 2:39 AM
To: adrian.hooke at jpl.nasa.gov
Cc: CCSDS Engineering Steering Group - ADs; Aaron.B.Kiely at jpl.nasa.gov; Gian.Paolo.Calzolari at esa.int; greg.kazz at jpl.nasa.gov; cesg-bounces at mailman.ccsds.org; CCSDS Engineering Steering Group - All; Enrico.Vassallo at esa.int
Subject: [Secretariat] Fw: [CESG] VERY URGENT: DRAFT SPRING 2009 ROOMASSIGNMENTS
Adrian,
Your mail of yesterday has in attachment a schedule which does not take into account the inputs I provided to you one week ago. See attached.
Please update the general schedule accordingly.
Jean-Luc Gerner
TEC-ETN
Tel: +31 71 565 4473
----- Forwarded by Jean-Luc Gerner/estec/ESA on 20/02/2009 09:36 -----
Jean-Luc
Gerner/estec/ESA
To
13/02/2009 13:42 "Adrian J. Hooke"
<adrian.j.hooke at jpl.nasa.gov>
cc
"CCSDS Engineering Steering Group -
ADs" <cesg at mailman.ccsds.org>, CCSDS
Engineering Steering Group - All
<cesg-all at mailman.ccsds.org>,
cesg-bounces at mailman.ccsds.org
Subject
Re: [CESG] VERY URGENT: DRAFT SPRING
2009 ROOM ASSIGNMENTS(Document link:
Jean-Luc Gerner)
This is the updated SLS schedule, 99% proof.
(See attached file: SLS at CS-schedule01.xls) Jean-Luc Gerner TEC-ETN
Tel: +31 71 565 4473
"Adrian J. Hooke"
<adrian.j.hooke at jp
l.nasa.gov> To
Sent by: "CCSDS Engineering Steering Group -
cesg-bounces at mailm ADs" <cesg at mailman.ccsds.org>
an.ccsds.org cc
CCSDS Engineering Steering Group -
All <cesg-all at mailman.ccsds.org>
06/02/2009 15:30 Subject
[CESG] VERY URGENT: DRAFT SPRING
2009 ROOM ASSIGNMENTS
As you know, as host of the Spring 2009 CCSDS meeting NASA has decided that we will be going back to the Penrose House in Colorado Springs:
http://www.elpomar.org/page.asp?pageid=0|6|51&id=0|penrose_house
However, since we were last there the management has done some remodeling, which has reduced the number of available meeting rooms. It will therefore be a "squeeze". Accordingly, we will be forced to run the meeting for six days (Monday 20 April through Saturday 25 April) in order to spread the load.
We will have a maximum of 10 rooms available: 6 formal conference rooms, plus we plan to set up 4 partitioned "cubicle" rooms in the four corners of the Pavilion (where we held the plenary events the last time). The Area Directors have already agreed to work cooperatively to reduce the scheduling nightmare, by each assuming the responsibility for managing their Areas's meeting room assignments. In order to help the ADs as much as possible, the Secretariat has produced the attached initial plan for spreading the meetings across the week.
It is imperative that we get the preliminary meeting announcement and schedule published on the CCSDS website as soon as possible so that people can start to plan their travel. It is also critical that we get the first schedule "as right as possible", otherwise people may make travel plans and later discover that the meetings have moved around. So here is what we need:
WG Chairs: Scan this plan and provide your input to your Area Director as soon as possible. (Please do NOT respond to the Secretariat: work through your Area Director.)
Area Directors: Please discuss this plan with your WG chairs, and provide any necessary revisions to the Secretariat WITHIN ONE WEEK. Your response is due by COB FRIDAY FEBRUARY 13. If you have minor changes, a simple text email will suffice (“swap the DAI and RAC time slots”). However if the changes are more complex, provide a revised spreadsheet. However, only revise the plan
for your Area, please. And remember, if you make changes later you will
probably have significant problems since your people may have planned different travel dates.
This initial plan was based on the history of meeting needs in the Arlington and Berlin meetings. All of that history is in the attached spreadsheet, so you can see the rationale. The “history” tab explains how the size and duration of the team meetings was derived. The “Initial AD Plan” tab has the details of the current plan that shows that this is feasible. Our recommendation is that each Area Director should start with that plan as the assumed baseline and should provide to the Secretariat any changes that
result from your discussions between WG chairs and ADs. HOWEVER, your
changes must not expand outside the boundaries of the room schedules which
have been allocated to you. Also, keep in mind that there are patio and
outside areas, which (if the weather is nice) can be utilized for more
pleasant meetings (but without projectors). Historically, the weather in
April is decent and other Penrose House customers have moved meetings
outside. There will also be tables and chairs available in the center space
of the Pavilion, for small quiet discussions that do not perturb the people in the four partitioned areas.
So, here is the resulting allocation that we have:
RESULTING ALLOCATION:
MOIMS:
· Carriage Room (Monday to Saturday)
· Pavilion cube 1 (Monday to Saturday)
· Pavilion cube 2 (Monday to Saturday)
CSS
· Proby room (Monday to Saturday)
· Pavilion cube 3 (Monday to Saturday)
SLS:
· Penrose room (Monday to Saturday)
· Pavilion cube 4 (Thursday to Saturday)
SEA
· Trustees Room (Monday to Saturday)
· Pavilion cube 4 (Monday to Wednesday)
SIS:
· Cripple Creek room (Monday to Saturday)
SOIS:
· Broadmoor room (Monday to Saturday)
Some additional notes:
· The Pavilion cube areas are shown as a capacity of 10, but we hope to
arrange them with an open side so additional attendees can group around.
· We encourage you to keep Area Plenaries to one hour, so the WGs can
simply break for an hour, but still retain Monday morning and Saturday afternoon as productive WG meeting time.
· Joint meetings which were documented in the past are shown on this
schedule. Additional joint meetings can be held, but they must be taken from the allocation of the existing WG meetings.
· To help the ADs as much as possible in their planning, there is a Word
document with photos of the Penrose meeting rooms posted in the expected folder on the CESG CWE:
http://cwe.ccsds.org/cesg/docs/Forms/AllItems.aspx?RootFolder=%2fcesg%2fdocs%2fMeetings%20Materials%2f2009%20April%2fColorado%20Springs%20meeting%20planning%20materials&FolderCTID=&View=%7b7E1B73D5%2d43B6%2d42DF%2dB46B%2dA619BFB39C70%7d
Sorry for the short notice (only one week) on this. We have had quite a few complications with the Penrose House, and we have investigated many alternate meeting approaches, even looking at other venues. This is the only one that worked. But as a result, we must get this schedule announced for the attendees as soon as possible. Please provide your response as quickly as possible.
Best regards
Adrian
Adrian J. Hooke
Manager: Space Networking Architecture, Technology and Standards Space Communications and Navigation Office, 7L70 Space Operations Mission Directorate NASA Headquarters Washington, DC 20546-0001(See attached file:
06Feb09-draft-Spring09-RoomSchedule.xls)
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