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</o:shapelayout></xml><![endif]--></head><body lang=EN-GB link="#0563C1" vlink="#954F72" style='word-wrap:break-word'><div class=WordSection1><p class=MsoNormal><span lang=EN-US>At the meeting yesterday we decided the following – the text is the closing comment I added.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US>Please email the list if you have any comments – but if you don’t like the text please give alternative text rather than just saying you do not like it.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US>..David<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><ol start=1 type=1><li class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:18.0pt;mso-list:l0 level1 lfo1'><a href="http://review.oais.info/show_bug.cgi?id=329">http://review.oais.info/show_bug.cgi?id=329</a><o:p></o:p></li></ol><p class=MsoListParagraph style='margin-left:0cm'><span style='font-family:"Calibri Light",sans-serif;mso-fareast-language:EN-GB'>DAI20240227 after many weeks of discussion decided to reject this suggestion because the terms Persistent Identifiers and Unique Persistent Identifiers are each used only once. The term "unique identifier" is used several times, but never capitalised, and is used in a rather informal way. Because of this OAIS is not a good place to define these terms.<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:0cm'><span style='font-family:"Calibri Light",sans-serif;mso-fareast-language:EN-GB'>However we should remove the capitalisation for Persistent Identifiers and Unique Persistent Identifiers</span><span style='font-size:10.0pt;font-family:"Courier New";mso-fareast-language:EN-GB'>.<o:p></o:p></span></p><ol start=2 type=1><li class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:18.0pt;mso-list:l0 level1 lfo1'><a href="http://review.oais.info/show_bug.cgi?id=356">http://review.oais.info/show_bug.cgi?id=356</a><o:p></o:p></li></ol><pre><span style='font-size:11.0pt;font-family:"Calibri Light",sans-serif'>DAI20240227 agreed to reject this suggestion because we currently use preservation plan(s) about 20 times in this document and it seems to be used in a generic sense that is more generic than any specific document.<o:p></o:p></span></pre><pre><span style='font-size:11.0pt;font-family:"Calibri Light",sans-serif'><o:p> </o:p></span></pre><pre><span style='font-size:11.0pt;font-family:"Calibri Light",sans-serif'>We noted we have hierarchy of document definitions in ISO 16363<o:p></o:p></span></pre><pre><span style='font-size:11.0pt;font-family:"Calibri Light",sans-serif'>"Preservation Policy"<o:p></o:p></span></pre><pre><span style='font-size:11.0pt;font-family:"Calibri Light",sans-serif'>"Preservation Strategic Plan" and <o:p></o:p></span></pre><pre><span style='font-size:11.0pt;font-family:"Calibri Light",sans-serif'>"Preservation Implementation Plan".<o:p></o:p></span></pre><pre><span style='font-size:11.0pt;font-family:"Calibri Light",sans-serif'><o:p> </o:p></span></pre><pre><span style='font-size:11.0pt;font-family:"Calibri Light",sans-serif'>It seems more needed and appropriate to differentiate these documents there.</span><span style='font-family:"Calibri Light",sans-serif'><o:p></o:p></span></pre><ol start=3 type=1><li class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:18.0pt;mso-list:l0 level1 lfo1'><a href="http://review.oais.info/show_bug.cgi?id=382">http://review.oais.info/show_bug.cgi?id=382</a><o:p></o:p></li></ol><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Calibri Light",sans-serif'>DAI20240227 agreed, after much discussion, to reject this proposal. However the capitalisation of "Unique AIP Identifiers" and similar terms should be remove where possible.<o:p></o:p></span></p><ol start=4 type=1><li class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:18.0pt;mso-list:l0 level1 lfo1'><a href="http://review.oais.info/show_bug.cgi?id=357">http://review.oais.info/show_bug.cgi?id=357</a><o:p></o:p></li></ol><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Calibri Light",sans-serif'>DAI20240227 agreed to reject this suggestion because Section 2.4 Preservation Objectives is devoted to this topic.<o:p></o:p></span></p><ol start=5 type=1><li class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:18.0pt;mso-list:l0 level1 lfo1'><a href="http://review.oais.info/show_bug.cgi?id=371">http://review.oais.info/show_bug.cgi?id=371</a><o:p></o:p></li></ol><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>We agreed to leave this open for a few more days in order to gather more views.<o:p></o:p></p><ol start=6 type=1><li class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:18.0pt;mso-list:l0 level1 lfo1'><a href="http://review.oais.info/show_bug.cgi?id=369">http://review.oais.info/show_bug.cgi?id=369</a><o:p></o:p></li></ol><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Calibri Light",sans-serif'>DAI20240227 agreed with<o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Calibri Light",sans-serif'>FROM:<o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Calibri Light",sans-serif'>It is essential for an OAIS to have documented policies and procedures for preserving its AIPs, and it should follow those procedures. In particular, AIPs shall never be deleted unless the deletions are allowed as part of an approved policy; there should be no ad-hoc deletions. A deletion policy should gather information about the deletion (i.e., what, why, who).<o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Calibri Light",sans-serif'>TO<o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Calibri Light",sans-serif'>It is essential for an OAIS to have documented policies and procedures for preserving its AIPs, and it should follow those procedures, capturing an audit trail showing the actions regarding the AIPs. In particular, AIPs shall never be deleted unless the deletions are allowed as part of an approved policy.<o:p></o:p></span></p><ol start=7 type=1><li class=MsoListParagraph style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:18.0pt;mso-list:l0 level1 lfo1'><a href="http://review.oais.info/show_bug.cgi?id=386">http://review.oais.info/show_bug.cgi?id=386</a><o:p></o:p></li></ol><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Calibri Light",sans-serif'>DAI20240227 decided to reject this suggestion because the standard is widely known across many domains beyond that of space. This shows that the name does not cause confusion. On a practical level, removing "Space Data System Practices" would run counter to CCSDS procedures.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p></div></body></html>