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</o:shapelayout></xml><![endif]--></head><body lang=EN-GB link="#0563C1" vlink=purple><div class=WordSection1><p class=MsoNormal><span style='mso-fareast-language:EN-US'>Thanks Peter, some significant improvements have been made to the document.<o:p></o:p></span></p><p class=MsoNormal><span style='mso-fareast-language:EN-US'><o:p> </o:p></span></p><p class=MsoNormal><span style='mso-fareast-language:EN-US'>I’ve updated the definition in the version with all the other changes you made and will send it to the CCSDS Editor to fix the formatting and then on to the CCSDS Management Council.<o:p></o:p></span></p><p class=MsoNormal><span style='mso-fareast-language:EN-US'><o:p> </o:p></span></p><p class=MsoNormal><span style='mso-fareast-language:EN-US'>Regards<o:p></o:p></span></p><p class=MsoNormal><span style='mso-fareast-language:EN-US'><o:p> </o:p></span></p><p class=MsoNormal><span style='mso-fareast-language:EN-US'>..David<o:p></o:p></span></p><p class=MsoNormal><span style='mso-fareast-language:EN-US'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0cm 0cm 0cm'><p class=MsoNormal><b><span lang=EN-US>From:</span></b><span lang=EN-US> MOIMS-DAI <moims-dai-bounces@mailman.ccsds.org> <b>On Behalf Of </b>Shames, Peter M (US 312B) via MOIMS-DAI<br><b>Sent:</b> 01 September 2020 17:02<br><b>To:</b> david@giaretta.org<br><b>Cc:</b> Shames, Peter M (US 312B) <peter.m.shames@jpl.nasa.gov>; 'MOIMS-Data Archive Interoperability' <moims-dai@mailman.ccsds.org><br><b>Subject:</b> Re: [Moims-dai] [EXTERNAL] RE: CESG conditions on your OAIS Reference Model, CCSDS 650.0-P-2.0<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span lang=EN-US>Dear David,<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US>Thanks for taking the time to carefully analyze this and for bringing your definition of an OAIS into line with best current practice.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US>I can accept your revised definition. It appears to be well aligned with what your intent is and also with common practice.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US>Proceed.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US>Thanks, Peter<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm'><p class=MsoNormal style='margin-left:36.0pt'><b><span lang=EN-US style='font-size:12.0pt;color:black'>From: </span></b><span lang=EN-US style='font-size:12.0pt;color:black'>David Giaretta <<a href="mailto:david@giaretta.org">david@giaretta.org</a>><br><b>Date: </b>Tuesday, September 1, 2020 at 7:45 AM<br><b>To: </b>Peter Shames <<a href="mailto:peter.m.shames@jpl.nasa.gov">peter.m.shames@jpl.nasa.gov</a>><br><b>Cc: </b>'MOIMS-Data Archive Interoperability' <<a href="mailto:moims-dai@mailman.ccsds.org">moims-dai@mailman.ccsds.org</a>><br><b>Subject: </b>RE: [Moims-dai] [EXTERNAL] RE: CESG conditions on your OAIS Reference Model, CCSDS 650.0-P-2.0<o:p></o:p></span></p></div><div><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US><o:p> </o:p></span></p></div><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US>Dear Peter<o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US>Thank you for agreeing, although reluctantly, to forward the OAIS document to CMC leading to formal agency review.<o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US>I’m providing a few clarifications that hopefully will ease your reluctance.<o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US>Yes I can confirm that DAI has accepted your other suggested changes. <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US>The only point of contention is the definition of an OAIS. I think the issue is that as a Magenta Book, OAIS provides <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt;text-indent:36.0pt'><span lang=EN-US>“normative, controlling guidance rather than purely descriptive material” (CCSDS A02.1-Y-4)<o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US>and so it is not simply describing an IT system. Thanks to your other comments we have made the normative parts of the document much clearer.<o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US>You say that <o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:72.0pt;text-indent:-18.0pt;mso-list:l2 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>policies and procedures “<i>are strictly ancillary to the use of the system, but useful to the organizati</i>on”, <o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:108.0pt;text-indent:-18.0pt;mso-list:l2 level2 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:"Courier New"'><span style='mso-list:Ignore'>o<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>But OAIS, as a Magenta Book, provides normative controlling guidance, and is not just a description of an IT system. The policies and procedures could be viewed as the equivalent of the software of an IT system.<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:72.0pt;text-indent:-18.0pt;mso-list:l2 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>“<i>Systems may store, transfer, and manipulate information, but they are not that information</i>. “ <o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:108.0pt;text-indent:-18.0pt;mso-list:l2 level2 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:"Courier New"'><span style='mso-list:Ignore'>o<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>But the system needs information (as a raw material) to help to decide what to do with the information it is storing, transferring, manipulating etc. This is surely true of all systems, whether that information is in database tables or configuration files etc – which are clearly separate from hardware and software. I will edit the Wikipedia definitions to include this.<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:72.0pt;text-indent:-18.0pt;mso-list:l2 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>“Systems are systems” <o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:108.0pt;text-indent:-18.0pt;mso-list:l2 level2 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:"Courier New"'><span style='mso-list:Ignore'>o<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>But there are different types of systems and in particular not all systems are purely IT systems. We are defining an OAIS. Wikipedia defines many types of systems and we can easily add to that list. Of course there is already a Wikipedia article about OAIS which uses the current definition. We can update this in due course so that Wikipedia continues to be accurate.<o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US>We can eliminate the Wikipedia definition you propose of an information and computer science system since OAIS is not just an IT system.<o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US>The third definition you provide, from CCSDS 910.2-G-1, is for what is termed a “real system”, rather than a general definition. That GB does not provide a general definition of system. <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US>The second definition, which originated in one of your SEA documents, is much closer to what we intended. I believe that our definition comes very close to that definition as can be seen in the analysis below, comparing to the proposed definition of an OAIS which is below the table:<o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><table class=MsoNormalTable border=0 cellspacing=0 cellpadding=0 width=575 style='width:431.0pt;margin-left:72.0pt;border-collapse:collapse'><tr><td width=341 valign=top style='width:256.1pt;border:solid windowtext 1.0pt;padding:0cm 5.4pt 0cm 5.4pt'><p class=MsoNormal>CCSDS 311.0-M-1<o:p></o:p></p></td><td width=233 valign=top style='width:174.9pt;border:solid windowtext 1.0pt;border-left:none;padding:0cm 5.4pt 0cm 5.4pt'><p class=MsoNormal>OAIS definition below<o:p></o:p></p></td></tr><tr><td width=341 valign=top style='width:256.1pt;border:solid windowtext 1.0pt;border-top:none;padding:0cm 5.4pt 0cm 5.4pt'><p class=MsoNormal><b>A set of elements</b><o:p></o:p></p></td><td width=233 valign=top style='width:174.9pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0cm 5.4pt 0cm 5.4pt'><p class=MsoNormal>yes<o:p></o:p></p></td></tr><tr><td width=341 valign=top style='width:256.1pt;border:solid windowtext 1.0pt;border-top:none;padding:0cm 5.4pt 0cm 5.4pt'><p class=MsoNormal>(people, <o:p></o:p></p></td><td width=233 valign=top style='width:174.9pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0cm 5.4pt 0cm 5.4pt'><p class=MsoNormal>yes – staff of the organisation<o:p></o:p></p></td></tr><tr><td width=341 valign=top style='width:256.1pt;border:solid windowtext 1.0pt;border-top:none;padding:0cm 5.4pt 0cm 5.4pt'><p class=MsoNormal>products [hardware and software],<o:p></o:p></p></td><td width=233 valign=top style='width:174.9pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0cm 5.4pt 0cm 5.4pt'><p class=MsoNormal>yes- hardware and software<o:p></o:p></p></td></tr><tr><td width=341 valign=top style='width:256.1pt;border:solid windowtext 1.0pt;border-top:none;padding:0cm 5.4pt 0cm 5.4pt'><p class=MsoNormal>facilities, <o:p></o:p></p></td><td width=233 valign=top style='width:174.9pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0cm 5.4pt 0cm 5.4pt'><p class=MsoNormal>Implicit in hardware and software<o:p></o:p></p></td></tr><tr><td width=341 valign=top style='width:256.1pt;border:solid windowtext 1.0pt;border-top:none;padding:0cm 5.4pt 0cm 5.4pt'><p class=MsoNormal>equipment, <o:p></o:p></p></td><td width=233 valign=top style='width:174.9pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0cm 5.4pt 0cm 5.4pt'><p class=MsoNormal>Implicit in hardware<o:p></o:p></p></td></tr><tr><td width=341 valign=top style='width:256.1pt;border:solid windowtext 1.0pt;border-top:none;padding:0cm 5.4pt 0cm 5.4pt'><p class=MsoNormal>material, and <o:p></o:p></p></td><td width=233 valign=top style='width:174.9pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0cm 5.4pt 0cm 5.4pt'><p class=MsoNormal>yes - Information as a raw material<o:p></o:p></p></td></tr><tr><td width=341 valign=top style='width:256.1pt;border:solid windowtext 1.0pt;border-top:none;padding:0cm 5.4pt 0cm 5.4pt'><p class=MsoNormal>processes [automated as well as manual procedures])<o:p></o:p></p></td><td width=233 valign=top style='width:174.9pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0cm 5.4pt 0cm 5.4pt'><p class=MsoNormal>yes – processes and procedures<o:p></o:p></p></td></tr><tr><td width=341 valign=top style='width:256.1pt;border:solid windowtext 1.0pt;border-top:none;padding:0cm 5.4pt 0cm 5.4pt'><p class=MsoNormal>that are related and <o:p></o:p></p></td><td width=233 valign=top style='width:174.9pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0cm 5.4pt 0cm 5.4pt'><p class=MsoNormal>yes- since we are describing an OAIS<o:p></o:p></p></td></tr><tr><td width=341 valign=top style='width:256.1pt;border:solid windowtext 1.0pt;border-top:none;padding:0cm 5.4pt 0cm 5.4pt'><p class=MsoNormal>whose behavior satisfies customer and/or operational needs.<o:p></o:p></p></td><td width=233 valign=top style='width:174.9pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0cm 5.4pt 0cm 5.4pt'><p class=MsoNormal>yes – to preserve information<o:p></o:p></p></td></tr></table><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US style='color:white'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US>Going back to the definition you proposed on 18 August and making updates in <span style='color:red'>red </span>to be<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:72.0pt;text-indent:-18.0pt;mso-list:l3 level1 lfo4'><![if !supportLists]><span lang=EN-US><span style='mso-list:Ignore'>1)<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>consistent with CCSDS 311.0-M-1 – see table above – to include people, processes, procedures and material (in the form of information)<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:72.0pt;text-indent:-18.0pt;mso-list:l3 level1 lfo4'><![if !supportLists]><span lang=EN-US><span style='mso-list:Ignore'>2)<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>consistent with the definition you provide of Policy – “A policy is a statement of intent, and is implemented as a procedure”<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:72.0pt;text-indent:-18.0pt;mso-list:l3 level1 lfo4'><![if !supportLists]><span lang=EN-US><span style='mso-list:Ignore'>3)<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>correct the reference to the mandatory responsibilities and make it a NOTE<o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US>we have<o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US>Open Archival Information System (OAIS): An Archive system consisting of hardware, software, <span style='color:red'>information and policy based processes and </span>procedures<span style='color:red'>, </span><s>developed</s> <span style='color:red'>put in place </span>and operated by an organization<span style='color:red'> and its staff</span>. The organization has accepted the responsibility to preserve information and make it available for a Designated Community. The organisation may be part of a larger organisation. The system meets a set of <span style='color:red'>mandatory </span>responsibilities<s>, as defined in section 4,</s> that allows an OAIS Archive to be distinguished from other uses of the term ‘archive’. The term ‘Open’ in OAIS is used to imply that this Recommended Practice and future related Recommended Practices and standards are developed in open forums, and it does not imply that access to the Archive is unrestricted.<o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:10.0pt;margin-right:0cm;margin-bottom:0cm;margin-left:108.0pt;margin-bottom:.0001pt'><span lang=EN-US style='color:red'>NOTE - The set of mandatory responsibilities an OAIS Archive must perform are defined in section 3.2</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US>The role of the organisation, procedures etc are prominent because they are important, although, as the table shows, this is entirely consistent with the CCSDS Glossary definition you propose. <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US>If this is OK with you then we will update the MB.<o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US>..David<o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0cm 0cm 0cm'><p class=MsoNormal style='margin-left:36.0pt'><b><span lang=EN-US>From:</span></b><span lang=EN-US> MOIMS-DAI <<a href="mailto:moims-dai-bounces@mailman.ccsds.org">moims-dai-bounces@mailman.ccsds.org</a>> <b>On Behalf Of </b>Shames, Peter M (US 312B) via MOIMS-DAI<br><b>Sent:</b> 27 August 2020 00:34<br><b>To:</b> <a href="mailto:david@giaretta.org">david@giaretta.org</a><br><b>Cc:</b> Shames, Peter M (US 312B) <<a href="mailto:peter.m.shames@jpl.nasa.gov">peter.m.shames@jpl.nasa.gov</a>>; 'MOIMS-Data Archive Interoperability' <<a href="mailto:moims-dai@mailman.ccsds.org">moims-dai@mailman.ccsds.org</a>><br><b>Subject:</b> Re: [Moims-dai] [EXTERNAL] RE: CESG conditions on your OAIS Reference Model, CCSDS 650.0-P-2.0<o:p></o:p></span></p></div></div><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US>Dear David, et al,<o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US>In general, while I could accept what you propose I would do it rather reluctantly, and for the following reasons:<o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:72.0pt;text-indent:-18.0pt;mso-list:l4 level1 lfo6'><![if !supportLists]><span lang=EN-US><span style='mso-list:Ignore'>1)<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>In Wikipedia, that font of all knowledge, system, in information and computer science, is define like this: "<b>system</b> is a hardware system, <a href="https://urldefense.us/v3/__https:/en.wikipedia.org/wiki/Software_system__;!!PvBDto6Hs4WbVuu7!dnZNnyGI2jBZjh5S0QuFS5qk-Ec-qRvHTNghGvkoae6U2a-bAczgAg3KlB_KIVcV5dgN7pT_$" title="Software system">software system</a>, or combination, which has <a href="https://urldefense.us/v3/__https:/en.wikipedia.org/wiki/Component_(UML)__;!!PvBDto6Hs4WbVuu7!dnZNnyGI2jBZjh5S0QuFS5qk-Ec-qRvHTNghGvkoae6U2a-bAczgAg3KlB_KIVcV5SxO222M$" title="Component (UML)">components</a> as its structure and observable <a href="https://urldefense.us/v3/__https:/en.wikipedia.org/wiki/Inter-process_communication__;!!PvBDto6Hs4WbVuu7!dnZNnyGI2jBZjh5S0QuFS5qk-Ec-qRvHTNghGvkoae6U2a-bAczgAg3KlB_KIVcV5eRJD4vp$" title="Inter-process communication">inter-process communications</a> as its behavior."<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:72.0pt;text-indent:-18.0pt;mso-list:l4 level1 lfo6'><![if !supportLists]><span lang=EN-US><span style='mso-list:Ignore'>2)<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>In the CCSDS glossary, that font of our corporate knowledge, system is defined like this: (CCSDS 311.0-M-1) " <b>A set of elements</b> (people, products [hardware and software], facilities, equipment, material, and processes [automated as well as manual procedures]) that are related and whose behavior satisfies customer and/or operational needs".<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:72.0pt;text-indent:-18.0pt;mso-list:l4 level1 lfo6'><![if !supportLists]><span lang=EN-US><span style='mso-list:Ignore'>3)<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Or like this: (CCSDS 910.2-G-1) " A set of one or more computers, the associated software, peripherals, terminals, human operators, physical processes, information transfer means, etc., that forms an autonomous whole capable of performing information processing and/or information transfer."<o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US>It is only these OAIS definitions that stray so far from the norm as to attempt to define this particular kind of "system" as being first and foremost about "organizations", as in the original definition, or now, about "policies, procedures, hardware, software, and information." Systems are systems. Policies are organizational guidance about how organizations carry out their tasks. Procedures are instructions about the steps organizations are to follow in carrying out their tasks. Neither of these are the primary elements of a system, they are strictly ancillary to the use of the system, but useful to the organization. Likewise information, for that matter. Systems may store, transfer, and manipulate information, but they are not that information.<o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><b><span lang=EN-US>Policy</span></b><span lang=EN-US> (Wikpedia): A <b>policy</b> is a <a href="https://urldefense.us/v3/__https:/en.wikipedia.org/wiki/Deliberation__;!!PvBDto6Hs4WbVuu7!dnZNnyGI2jBZjh5S0QuFS5qk-Ec-qRvHTNghGvkoae6U2a-bAczgAg3KlB_KIVcV5UNazit7$" title=Deliberation>deliberate</a> system of <a href="https://urldefense.us/v3/__https:/en.wikipedia.org/wiki/Principle__;!!PvBDto6Hs4WbVuu7!dnZNnyGI2jBZjh5S0QuFS5qk-Ec-qRvHTNghGvkoae6U2a-bAczgAg3KlB_KIVcV5ap9FF46$" title=Principle>principles</a> to guide decisions and achieve rational outcomes. A policy is a statement of intent, and is implemented as a procedure or protocol. Policies are generally adopted by a <a href="https://urldefense.us/v3/__https:/en.wikipedia.org/wiki/Governance__;!!PvBDto6Hs4WbVuu7!dnZNnyGI2jBZjh5S0QuFS5qk-Ec-qRvHTNghGvkoae6U2a-bAczgAg3KlB_KIVcV5duw8v4M$" title=Governance>governance</a> body within an organization.<o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><b><span lang=EN-US>Procedure</span></b><span lang=EN-US> (Wikipedia): a set of step-by-step instructions compiled by an <a href="https://urldefense.us/v3/__https:/en.wikipedia.org/wiki/Organization__;!!PvBDto6Hs4WbVuu7!dnZNnyGI2jBZjh5S0QuFS5qk-Ec-qRvHTNghGvkoae6U2a-bAczgAg3KlB_KIVcV5TTE2G80$" title=Organization>organization</a> to help workers carry out <b>complex</b> routine operations. <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US>As an instance of a particular kind of SYSTEM, please adopt a straightforward definition of OAIS that does not convolve these other, separate, terms into the definition nor make them the prominent features of the definition. <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US>It's a quibble, but the addition of that phrase "<span style='color:red'>but is not limited to</span><span style='color:black'>" seems vague and to add no value. It's rather like sticking ", etc" at the end of a sentence when you cannot summon up another concrete item to add to a list. But in fact, placed as it is, it seems to <u>take away</u> meaning from the very concrete definition that should follow it. Please remove it.</span><o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US>I do not have any issue with the use of "put in place" (or "acquired", or "employed") nor the reference to "staff", in the last sentence.<o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US>Is it safe to assume that the other changes I proposed have been adopted as proposed or are there changes to these as well? Your note was unclear.<o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US>Thanks, Peter<o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt'><span lang=EN-US> <o:p></o:p></span></p><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm'><p class=MsoNormal style='margin-left:72.0pt'><b><span lang=EN-US style='font-size:12.0pt;color:black'>From: </span></b><span lang=EN-US style='font-size:12.0pt;color:black'>David Giaretta <<a href="mailto:david@giaretta.org">david@giaretta.org</a>><br><b>Date: </b>Wednesday, August 26, 2020 at 4:22 AM<br><b>To: </b>Peter Shames <<a href="mailto:peter.m.shames@jpl.nasa.gov">peter.m.shames@jpl.nasa.gov</a>><br><b>Cc: </b>'MOIMS-Data Archive Interoperability' <<a href="mailto:moims-dai@mailman.ccsds.org">moims-dai@mailman.ccsds.org</a>><br><b>Subject: </b>RE: [Moims-dai] [EXTERNAL] RE: CESG conditions on your OAIS Reference Model, CCSDS 650.0-P-2.0</span><span lang=EN-US><o:p></o:p></span></p></div><div><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p></div><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US>Dear Peter<o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US>The DAI WG reached consensus at yesterday’s meeting to accept your proposals but with a few changes to your proposed definition of OAIS Archive which we think is a bit clearer.<o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US>The following shows our changes, with your text as the basis. A few words of your text have been deleted (double strikeout) and additional words inserted (red text).<o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US>Some points to explain the changes:<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:108.0pt;text-indent:-18.0pt;mso-list:l0 level1 lfo8'><![if !supportLists]><span lang=EN-US><span style='mso-list:Ignore'>1)<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Add “policies” and “information”<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:108.0pt;text-indent:-18.0pt;mso-list:l0 level1 lfo8'><![if !supportLists]><span lang=EN-US><span style='mso-list:Ignore'>2)<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>To make it clear that the Archive organisation does not have to develop the system itself we use the words “put in place”<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:108.0pt;text-indent:-18.0pt;mso-list:l0 level1 lfo8'><![if !supportLists]><span lang=EN-US><span style='mso-list:Ignore'>3)<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>In order to clean up the Glossary definition we move the the reference to the section which specifies the mandatory responsibilities to a NOTE. <o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:10.0pt;margin-right:0cm;margin-bottom:0cm;margin-left:72.0pt;margin-bottom:.0001pt'><b><span lang=EN-US>Open Archival Information System (OAIS)</span></b><span lang=EN-US>:<b> </b>An Archive system consist<span style='color:red'>s</span><s>ing</s> of<span style='color:red'>, but is not limited to, policies, procedures,</span> hardware, software, and <span style='color:red'>information. </span><s>procedures </s><span style='color:red'>The Archive system is </span><s>developed</s> <span style='color:red'>put in place and </span>operated by an organization<span style='color:red'> and its staff</span>. The organization has accepted the responsibility to preserve information and make it available for a Designated Community. The organisation may be part of a larger organisation. <s>The system</s> <span style='color:red'>An OAIS Archive </span>meets a set of <span style='color:red'>mandatory</span> responsibilities<s>, as defined in section 4,</s> that allows an OAIS Archive to be distinguished from other uses of the term ‘archive’. The term ‘Open’ in OAIS is used to imply that this Recommended Practice and future related Recommended Practices and standards are developed in open forums, and it does not imply that access to the Archive is unrestricted.<o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:10.0pt;margin-right:0cm;margin-bottom:0cm;margin-left:108.0pt;margin-bottom:.0001pt'><span lang=EN-US>NOTE - The set of mandatory responsibilities an OAIS Archive must perform are defined in section 3.2<o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US>I hope you concur with this. We can then go forward with this improved version of OAIS. Once again I want to thank you for suggesting many improvements.<o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US>Regards<o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US>..David<o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0cm 0cm 0cm'><p class=MsoNormal style='margin-left:72.0pt'><b><span lang=EN-US>From:</span></b><span lang=EN-US> MOIMS-DAI <<a href="mailto:moims-dai-bounces@mailman.ccsds.org">moims-dai-bounces@mailman.ccsds.org</a>> <b>On Behalf Of </b>Shames, Peter M (US 312B) via MOIMS-DAI<br><b>Sent:</b> 18 August 2020 18:56<br><b>To:</b> <a href="mailto:david@giaretta.org">david@giaretta.org</a><br><b>Cc:</b> Shames, Peter M (US 312B) <<a href="mailto:peter.m.shames@jpl.nasa.gov">peter.m.shames@jpl.nasa.gov</a>>; MOIMS-DAI List <<a href="mailto:moims-dai@mailman.ccsds.org">moims-dai@mailman.ccsds.org</a>><br><b>Subject:</b> Re: [Moims-dai] [EXTERNAL] RE: CESG conditions on your OAIS Reference Model, CCSDS 650.0-P-2.0<o:p></o:p></span></p></div></div><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US>Dear David, et al,<o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US>I'd like to thank you and your team for taking my suggestions seriously and for working diligently to improve the clarity of the document. I am really glad that you took this opportunity to make these long overdue changes. I suspect that your community will also appreciate the changes.<o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US>I have read the document (a quick skim this time), and find that I agree with all of the changes that you have made. The added clarity in use of terms and diagrams helps a lot. I did find a few relatively minor items that I still wish to ask that you fix. Instead of doing the usual "change this to that" PID format I just made the proposed changes directly in the text, which I have attached with Track Changes turned on. For transparency, I will tell you where to look:<o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US>Sec 1.1: fixed the definition of an OAIS to align with the usual notion of what a "system" is:<o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:108.0pt'><span lang=EN-US style='color:#0070C0'>An OAIS is an Archive system consisting of hardware, software, and procedures developed and operated by an organization. The organization has accepted the responsibility to preserve information and make it available for a <b>Designated Community</b>. The organization may be part of a larger organization.</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US>Made the same change in sec 1.6.2 Terminology.<o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US>In other sections and sub-sections I added a clarifying sentences in the intro paragraphs, of the general form: "This sub-section (<u>or this entire section</u>) is non-normative.". I am concerned that without this sort of clarity the mix of normative and non-normative materials in various sections can cause confusion. I did not want it to be too intrusive, but I think we must be clear. <o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US>To take the "sting" out of this, in some sections I added an explanatory sentence, like this one in Sec 4.2:<o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:108.0pt'><span lang=EN-US style='color:#0070C0'>This entire subsection is informative, but provides useful abstractions for understanding how an OAIS might be designed.</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US>I hope that you and your team can accept these changes. If the answer is yes you have my concurrence to go forward.<o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US>Thanks, Peter<o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:72.0pt'><span lang=EN-US> <o:p></o:p></span></p><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm'><p class=MsoNormal style='margin-left:108.0pt'><b><span lang=EN-US style='font-size:12.0pt;color:black'>From: </span></b><span lang=EN-US style='font-size:12.0pt;color:black'>David Giaretta <<a href="mailto:david@giaretta.org">david@giaretta.org</a>><br><b>Date: </b>Tuesday, August 18, 2020 at 9:07 AM<br><b>To: </b>Peter Shames <<a href="mailto:peter.m.shames@jpl.nasa.gov">peter.m.shames@jpl.nasa.gov</a>><br><b>Cc: </b>MOIMS-DAI List <<a href="mailto:moims-dai@mailman.ccsds.org">moims-dai@mailman.ccsds.org</a>><br><b>Subject: </b>Re: [Moims-dai] [EXTERNAL] RE: CESG conditions on your OAIS Reference Model, CCSDS 650.0-P-2.0</span><span lang=EN-US><o:p></o:p></span></p></div><div><p class=MsoNormal style='margin-left:108.0pt'><span lang=EN-US> <o:p></o:p></span></p></div><p class=MsoNormal style='margin-left:108.0pt'><span lang=EN-US>Dear Peter<o:p></o:p></span></p><p class=MsoNormal style='margin-left:108.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:108.0pt'><span lang=EN-US>Steve Hughes provided us with feedback following your discussion with him. As a result we have taken an in-depth look at the conformance sections, the definitions and discussion of Representation Information, and in particular “Semantic Information”, and the discussion of Representation Information Networks. I believe we have made significant improvements to OAIS as a result. Some of the text dates back to the original version of OAIS; it is only thanks to your insistence that we were forced to recognize a number of weaknesses and sources of confusion for readers.<o:p></o:p></span></p><p class=MsoNormal style='margin-left:108.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:108.0pt'><span lang=EN-US>The updated document is available at <a href="https://urldefense.us/v3/__https:/cwe.ccsds.org/moims/docs/MOIMS-DAI/Draft*20Documents/OAIS*20v3/650x0020_CESG_Aproval_Mod-20200818.doc?Web=0__;JSU!!PvBDto6Hs4WbVuu7!Z6HocMIOLyix828rKmjcw8oXm4kvxDc7FslUfK9mFl4AgzgYOB_8YzJbr7ELtVAvJ4ZPi7qM$">https://cwe.ccsds.org/moims/docs/MOIMS-DAI/Draft%20Documents/OAIS%20v3/650x0020_CESG_Aproval_Mod-20200818.doc?Web=0</a><o:p></o:p></span></p><p class=MsoNormal style='margin-left:108.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:108.0pt'><span lang=EN-US>A short list of the changes are:<o:p></o:p></span></p><p class=MsoNormal style='margin-left:144.0pt;text-indent:-18.0pt;mso-list:l1 level1 lfo10'><![if !supportLists]><span lang=EN-US><span style='mso-list:Ignore'>-<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>The conformance section 1.4 has been clarified as you suggested and the individual sections are clearly marked as “normative”<o:p></o:p></span></p><p class=MsoNormal style='margin-left:144.0pt;text-indent:-18.0pt;mso-list:l1 level1 lfo10'><![if !supportLists]><span lang=EN-US><span style='mso-list:Ignore'>-<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>We checked the use of shall/must. One instance of “must” was missing from a section marked as normative. We found we did have some uses of “must” in informative sections, which we re-phrased. <o:p></o:p></span></p><p class=MsoNormal style='margin-left:144.0pt;text-indent:-18.0pt;mso-list:l1 level1 lfo10'><![if !supportLists]><span lang=EN-US><span style='mso-list:Ignore'>-<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Changed the name of Semantic Information to “Semantic Representation Information” to avoid confusion with Semantic networks etc. The definition has been clarified to <o:p></o:p></span></p><p class=MsoNormal style='margin-left:180.0pt;text-indent:-18.0pt;mso-list:l1 level2 lfo10'><![if !supportLists]><span lang=EN-US style='font-family:"Courier New"'><span style='mso-list:Ignore'>o<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>“Semantic Representation Information: The Representation Information that further describes the meaning of the Data Object, and its parts or elements, beyond that provided by the Structure Representation Information.”<o:p></o:p></span></p><p class=MsoNormal style='margin-left:144.0pt;text-indent:-18.0pt;mso-list:l1 level1 lfo10'><![if !supportLists]><span lang=EN-US><span style='mso-list:Ignore'>-<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>There is a similar change for Structure Information to “Structure Representation Information”, which is now defined as <o:p></o:p></span></p><p class=MsoNormal style='margin-left:180.0pt;text-indent:-18.0pt;mso-list:l1 level2 lfo10'><![if !supportLists]><span lang=EN-US style='font-family:"Courier New"'><span style='mso-list:Ignore'>o<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>“Structure Representation Information: The Representation Information that imparts information about the arrangement of and the organization of the parts or elements of the Data Object”<o:p></o:p></span></p><p class=MsoNormal style='margin-left:144.0pt;text-indent:-18.0pt;mso-list:l1 level1 lfo10'><![if !supportLists]><span lang=EN-US><span style='mso-list:Ignore'>-<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>The explanation of Representation Information Networks has been updated, with some new diagrams which we hope make the concept very clear. <o:p></o:p></span></p><p class=MsoNormal style='margin-left:108.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:108.0pt'><span lang=EN-US>We hope that clears the way for progressing OAIS to the next stage.<o:p></o:p></span></p><p class=MsoNormal style='margin-left:108.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:108.0pt'><span lang=EN-US>Regards<o:p></o:p></span></p><p class=MsoNormal style='margin-left:108.0pt'><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal style='margin-left:108.0pt'><span lang=EN-US>..David<o:p></o:p></span></p><p class=MsoNormal style='margin-left:108.0pt'><span lang=EN-US> <o:p></o:p></span></p></div></body></html>