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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><a name="_MailEndCompose"><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060'>Yes, I see your point now. In the earlier version you added…<o:p></o:p></span></a></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060'><o:p> </o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-size:11.0pt;font-family:Wingdings;color:#002060'><span style='mso-list:Ignore'>Ø<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>The intention is that program management for the mission, in concert with their legal counsel and records manager, will establish this list…<span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060'>That is a sufficient reminder to them, right? <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060'> -=- Mike<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060'>Mike Kearney<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060'>Huntsville, Alabama, USA<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>From:</span></b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> MOIMS-DAI [mailto:moims-dai-bounces@mailman.ccsds.org] <b>On Behalf Of </b>Mark Conrad<br><b>Sent:</b> Thursday, May 2, 2019 11:14 AM<br><b>To:</b> MOIMS-Data Archive Interoperability <moims-dai@mailman.ccsds.org><br><b>Subject:</b> Re: [Moims-dai] FW: IPELTU actions<o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p><div><p class=MsoNormal>Mike,<o:p></o:p></p><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>I totally agree with what you are saying. I just think the text as currently written might leave the Program Manager with the impression that they have the final say over what gets preserved and what doesn't. While the Program Manager is the expert on the immediate importance of the data/information/records to be created, archivists have a better idea of what records will be useful over the long term and what some of the secondary uses of the data might be. <o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>If the checklist gets the Program Manager thinking about preservation that is a great thing. It just might be a good idea to suggest a few resources - Legal Counsel, Records Management, etc - to help the PM make those decisions.<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>Hope this clarifies things.<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>Mark<br clear=all><o:p></o:p></p><div><div><div><div><div><div><div><div><div><div><p class=MsoNormal>Mark Conrad<br>NARA Information Services<o:p></o:p></p></div><div><p class=MsoNormal style='margin-bottom:12.0pt'>Systems Engineering Division (IT)<br>The National Archives and Records Administration<br>Erma Ora Byrd Conference and Learning Center<br>Building 494, Room 225<br>610 State Route 956<br>Rocket Center, WV 26726<br><br>Phone: 304-726-7820<br>Fax: 304-726-7802<br>Email: <a href="mailto:mark.conrad@nara.gov" target="_blank">mark.conrad@nara.gov</a> <o:p></o:p></p></div></div></div></div></div></div></div></div></div></div><p class=MsoNormal><o:p> </o:p></p></div></div><p class=MsoNormal><o:p> </o:p></p><div><div><p class=MsoNormal>On Thu, May 2, 2019 at 10:56 AM Mike Kearney <<a href="mailto:kearneysolutions@gmail.com">kearneysolutions@gmail.com</a>> wrote:<o:p></o:p></p></div><blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-right:0in'><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><a name="m_7773552609932304713__MailEndCompose"><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060'>Thanks, Mark, that’s good info! But I don’t think the DTOPP approach contradicts or negates any of that. As you say, the final decision is not one the program/project/mission manager can make on their own. But he’s the starting point. If there’s a data type that this checklist causes him to realize is important and it needs to be preserved, he’ll have to start the process of negotiating with his national archive agencies, NARA in the case of NASA. But this checklist can be his starting point so he can make conscious decisions (instead of going with default tradition) about what is important in his mission and warrants preservation. He knows his mission and the planned results better than the archivists do. </span></a><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060'> </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060'>Also, we should not take the lead of one agency (NASA/NARA) and limit the preservation checklist, because it’s an international recommendation. And we can’t survey all to come up with the sub-set that will “get through” all other agencies’ processes. And we shouldn’t… we want the superset of recommendations that they can uncheck if it’s not important, or if they don’t want to break with default tradition. </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060'> </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060'>But… maybe not the total superset, as I said before, because if it’s too long it won’t be utilized. But the reason for eliminating some items should not be because some agency doesn’t have it on their agreements with their archivists. </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060'> </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060'>Doesn’t that make sense for this DTOPP Checklist product? </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060'> </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060'> -=- Mike</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060'> </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060'>Mike Kearney</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060'>Huntsville, Alabama, USA</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060'> </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>From:</span></b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> MOIMS-DAI [mailto:<a href="mailto:moims-dai-bounces@mailman.ccsds.org" target="_blank">moims-dai-bounces@mailman.ccsds.org</a>] <b>On Behalf Of </b>Mark Conrad<br><b>Sent:</b> Wednesday, May 1, 2019 4:25 PM<br><b>To:</b> MOIMS-Data Archive Interoperability <<a href="mailto:moims-dai@mailman.ccsds.org" target="_blank">moims-dai@mailman.ccsds.org</a>><br><b>Subject:</b> Re: [Moims-dai] FW: IPELTU actions</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Hi Mike,<o:p></o:p></p><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Overall, I like the approach in the DTOPP. However, the decision as to what information will receive long term preservation and what won't is often not one the Program/Project/Mission Manager can make on their own. Most space agencies are government entities with applicable public records laws and regulations that must be obeyed. <o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>For example, NASA Program Managers can recommend what should receive long term retention to the agency's Records Management Office. If the information created by the Program is not covered by an existing records disposition schedule, the Records Management Office works with the Program Manager, NASA's Legal Counsel, and an appraisal archivist from NARA to establish a proposed new records disposition schedule. This proposed schedule along with an appraisal report works through an approval process at NARA. Ultimately the Archivist of the United States (NARA agency head) approves or disapproves the schedule. No records can be destroyed without an authorization from NARA.<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><br clear=all><o:p></o:p></p><div><div><div><div><div><div><div><div><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Mark Conrad<br>NARA Information Services<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;margin-bottom:12.0pt'>Systems Engineering Division (IT)<br>The National Archives and Records Administration<br>Erma Ora Byrd Conference and Learning Center<br>Building 494, Room 225<br>610 State Route 956<br>Rocket Center, WV 26726<br><br>Phone: 304-726-7820<br>Fax: 304-726-7802<br>Email: <a href="mailto:mark.conrad@nara.gov" target="_blank">mark.conrad@nara.gov</a> <o:p></o:p></p></div></div></div></div></div></div></div></div></div></div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p></div></div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>On Wed, May 1, 2019 at 4:51 PM Mike Kearney <<a href="mailto:kearneysolutions@gmail.com" target="_blank">kearneysolutions@gmail.com</a>> wrote:<o:p></o:p></p></div><blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-top:5.0pt;margin-right:0in;margin-bottom:5.0pt'><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><a name="m_7773552609932304713_m_2153698731051647"><span style='color:#002060'>This note has two purposes: (1) Remind actionees of their IPELTU actions coming into the meeting in Mountain View next week, and (2) to distribute a cut at an IPELTU annex for discussion at the meeting (or in this email thread). </span></a><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#002060'> </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#002060'>David recorded the IPELTU actions as: </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span lang=EN-GB>Action:</span></b><span lang=EN-GB> DG update IPELTU main text to hook in planned annexes.</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span lang=EN-GB>Action:</span></b><span lang=EN-GB> MK (Mike Kearney), MM2(</span><span lang=FR>Mario Merri) </span><span lang=EN-GB>provide text for IPELTU operational data annex</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span lang=EN-GB>Action:</span></b><span lang=EN-GB> SH ((John) Steven Hughes), CR (Costin Radulescu), ML (Rosemarie Leone) provide text for IPELTU science payload data annex </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span lang=EN-GB>Action:</span></b><span lang=EN-GB> MLH (Matthias Hemmje), ML (Rosemarie Leone), provide text for IPELTU Digital Library data annex</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#002060'> </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#002060'>Meanwhile, Steve Hughes and I sort of took the second and third action in a different direction and integrated it for an annex which applies to an entire space mission. My rationale in doing this was that we want the program manager at an early phase to decide (and budget for) the level of digital preservation at which his mission products are to be preserved (are valued?), so it has a point blank “are you or aren’t you?” choice that he has to make. Meanwhile it is a very easy checklist for him to click little boxes and then issue it as a program directive. Because it is somewhat like a PICS-Proforma, I used the term Proforma. But it’s not a Protocol and it’s not a Conformance Statement. So after some back-and-forth with the chairs we settled on Digital Target of Preservation Proforma (DTOPP) Checklist. Comments on that are welcome, of course. </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#002060'> </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#002060'>I have started on the first five sections, but there is a long way to go. However, I think it is just as important with this to be brief as to be complete, because if it is a heavy task to fill out, it won’t get used. It needs to be easy for a manager to run down the list saying “Sure, we want to preserve that post-mission” and check things off. As you will see, I have two levels of detail possible, and the program manager can decide whether to progress from the one-page statement to the multi-page form. </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#002060'> </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#002060'>So, the discussion is whether this new concept is useful for space mission applications, and whether the format could be applied to other IPELTU annexes. </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#002060'> </span><o:p></o:p></p><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#002060'> -=- Mike</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#002060'> </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><a href="https://public.ccsds.org/about/ManagementCouncil/MikeKearney.aspx" target="_blank">Mike Kearney</a><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#002060'>Huntsville, Alabama, USA</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#002060'>+1-256-361-5411 (mobile)</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#002060'> </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#002060'>Member of Technical Staff</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><a href="http://sol.spacenvironment.net/sif/index.html" target="_blank">Space Infrastructure Foundation</a><o:p></o:p></p></div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#002060'> </span><o:p></o:p></p><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b>From:</b> David Giaretta [mailto:<a href="mailto:david@giaretta.org" target="_blank">david@giaretta.org</a>] <br><b>Sent:</b> Tuesday, April 30, 2019 1:14 PM<br><b>To:</b> Mike Kearney <<a href="mailto:kearneysolutions@gmail.com" target="_blank">kearneysolutions@gmail.com</a>><br><b>Cc:</b> 'John Garrett' <<a href="mailto:garrett@his.com" target="_blank">garrett@his.com</a>><br><b>Subject:</b> IPELTU actiosn<o:p></o:p></p></div></div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-GB>Hi Mike</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-GB> </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-GB>As requested, the IPELTU actions </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-GB> </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span lang=EN-GB>Action:</span></b><span lang=EN-GB> DG update IPELTU main text to hook in planned annexes.</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span lang=EN-GB>Action:</span></b><span lang=EN-GB> MK (Mike Kearney), MM2(</span><span lang=FR>Mario Merri) </span><span lang=EN-GB>provide text for IPELTU operational data annex</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span lang=EN-GB>Action:</span></b><span lang=EN-GB> SH ((John) Steven Hughes), CR (Costin Redalscu), ML (Rosemarie Leone) provide text for IPELTU science payload data annex </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span lang=EN-GB>Action:</span></b><span lang=EN-GB> MLH (Matthias Hemmje), ML (Rosemarie Leone), provide text for IPELTU Digital Library data annex</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-GB> </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-GB>..David</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-GB> </span><o:p></o:p></p></div></div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>_______________________________________________<br>MOIMS-DAI mailing list<br><a href="mailto:MOIMS-DAI@mailman.ccsds.org" target="_blank">MOIMS-DAI@mailman.ccsds.org</a><br><a href="https://mailman.ccsds.org/cgi-bin/mailman/listinfo/moims-dai" target="_blank">https://mailman.ccsds.org/cgi-bin/mailman/listinfo/moims-dai</a><o:p></o:p></p></blockquote></div></div></div><p class=MsoNormal>_______________________________________________<br>MOIMS-DAI mailing list<br><a href="mailto:MOIMS-DAI@mailman.ccsds.org" target="_blank">MOIMS-DAI@mailman.ccsds.org</a><br><a href="https://mailman.ccsds.org/cgi-bin/mailman/listinfo/moims-dai" target="_blank">https://mailman.ccsds.org/cgi-bin/mailman/listinfo/moims-dai</a><o:p></o:p></p></blockquote></div></div></body></html>