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</o:shapelayout></xml><![endif]--></head><body lang=EN-GB link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal>Dear all<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>First – I will not be able to take part in the telecom today. I have to visit my daughter in hospital and help her to get home. I will send the organisers code to Mark so he can start the call.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>The notes and actions from the last telecom were:<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='mso-list:Ignore'>1.<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]>Agreed that the document we are working on should be general and NOT EO specific. RL gave example of use of data by citizen scientists<o:p></o:p></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='mso-list:Ignore'>2.<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]>Brief use cases will help to make the scope of the document clearer. <o:p></o:p></p><p class=MsoListParagraph style='margin-left:72.0pt;text-indent:-18.0pt;mso-list:l0 level2 lfo1'><![if !supportLists]><span style='mso-list:Ignore'>a.<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]>ACTION: ALL to email use cases – ideally limited to 2 paragraphs <b><span style='color:red'>partially</span></b><span style='color:red'> <b>DONE</b></span><o:p></o:p></p><p class=MsoListParagraph style='margin-left:72.0pt;text-indent:-18.0pt;mso-list:l0 level2 lfo1'><![if !supportLists]><span style='mso-list:Ignore'>b.<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]>ACTION: DG: propose definition of “project” e.g. by adding brief examples to definition <b><span style='color:red'>DONE</span></b><o:p></o:p></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='mso-list:Ignore'>3.<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]>MC points out that the archival community has terminology and concepts that should be used – e.g. see GARP <a href="http://www.arma.org/r2/generally-accepted-br-recordkeeping-principles">http://www.arma.org/r2/generally-accepted-br-recordkeeping-principles</a> <o:p></o:p></p><p class=MsoListParagraph style='margin-left:72.0pt;text-indent:-18.0pt;mso-list:l0 level2 lfo1'><![if !supportLists]><span style='mso-list:Ignore'>a.<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]>ACTION: MC/DG and others to suggest changes <b><span style='color:red'>DONE</span></b><o:p></o:p></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='mso-list:Ignore'>4.<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]>Clarify the use of data vs information. DG noted we use OAIS definitions but we do need to make the use of each term clearer<o:p></o:p></p><p class=MsoListParagraph style='margin-left:72.0pt;text-indent:-18.0pt;mso-list:l0 level2 lfo1'><![if !supportLists]><span style='mso-list:Ignore'>a.<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]>ACTION: DG to propose text <b><span style='color:red'>DONE</span></b><o:p></o:p></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='mso-list:Ignore'>5.<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]>Following John’s suggestion, we should move the “Examples” to an annex. This will make it consistent with Magenta Book <o:p></o:p></p><p class=MsoListParagraph style='margin-left:72.0pt;text-indent:-18.0pt;mso-list:l0 level2 lfo1'><![if !supportLists]><span style='mso-list:Ignore'>a.<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]>ACTION: DG: move text to annex <b><span style='color:red'>DONE</span></b><o:p></o:p></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='mso-list:Ignore'>6.<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]>BD notes that “data” should be plural<o:p></o:p></p><p class=MsoListParagraph style='margin-left:72.0pt;text-indent:-18.0pt;mso-list:l0 level2 lfo1'><![if !supportLists]><span style='mso-list:Ignore'>a.<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]>ACTION: ALL review text to correct the text <b><span style='color:red'>DONE</span></b><o:p></o:p></p><p class=MsoListParagraph style='text-indent:-18.0pt;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='mso-list:Ignore'>7.<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]>Non- space agency people can join the telecons – e.g. Vatican library. <o:p></o:p></p><p class=MsoListParagraph style='margin-left:72.0pt;text-indent:-18.0pt;mso-list:l0 level2 lfo1'><![if !supportLists]><span style='mso-list:Ignore'>a.<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]>ACTION: Rosemarie can pass their details to DG<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>The updated document is available at <a href="https://www.dropbox.com/s/j80wugzapehfqip/6NNxN-M-0x6-ILF-20160124a.docx?dl=0">https://www.dropbox.com/s/j80wugzapehfqip/6NNxN-M-0x6-ILF-20160124a.docx?dl=0</a> <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>I have tried to integrate the responses, and Don’s re-drafting of the Purpose and scope.<o:p></o:p></p><p class=MsoNormal>It was confusing to keep using the word “project” so I am suggesting we define some terms:<o:p></o:p></p><p class=MsoNormal><b>Additional Information</b>: The information which should accompany the Primary Information to ensure that it can be preserved and exploited. This will include Representation Information and Preservation Description Information, as defined by OAIS.<o:p></o:p></p><p class=MsoNormal><b>Information Production Project : </b>an activity planned and designed to achieve a particular aim ranging from the creation of new data to the preservation of existing data with a particular preservation aim. For example a project may involve a research about a very specific topic over a few years involving one person, or it may be a large multi-national effort collecting information about many topics. Another example would be the manufacture of an airplane, where the primary goal is to create the plane but information such as designs, budgets, and test results are also created.<span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><b>Primary Information</b>: the information created by the Information Production Project which is of primary concern in terms of preservation and exploitation. For example this may the information captured by a scientific satellite or the design of an airplane. The Additional Information may itself require preservation and may be re-used, however it is of secondary concern and may be added to, as in the case of Provenance, or replaced, as in the case of Representation Information when the Primary Information is Transformed.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>I’ve added some suggested Use Cases in an Annex. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>By the way, I have not had time to fix the formatting of the Annexes so they do not show up in the Table of Contents.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Regards<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>..David<b><o:p></o:p></b></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>