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<p class="MsoNormal">Dear Mario,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We have a real difference of opinion here.  I am going to leave out of the discussion the editorialized version of the discussions in the Gaithersburg CESG meeting minutes and just focus on what actually occurred during and leading up to
 this 5 Sept meeting.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">During that 5 Sept meeting we did have a discussion of the following:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="color:black;margin-left:0in;mso-list:l0 level1 lfo2;text-autospace:none">
<span style="color:windowtext">That the SM&C WG did not reach consensus on the contents of the Technical Note.  In point of fact, we had the original CESG meeting where this was discussed on 16 April, but the whole SM&C WG did not see the TN until 1 August. 
 To quote the current MoM:  "</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> Once the TN became available, M. Merri distributed it to the SM&C WG and to the CESG requesting comments (by 31Aug)." 
</span>According to my email records Mario sent this out to the whole WG on 1 August 2018, at 12:56 AM PDT, months after the CESG meeting.  It was first sent to the CESG on 25 July 2018.<o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-left:0in;mso-list:l0 level1 lfo2;text-autospace:none">
<span style="color:windowtext">The documented CCSDS procedures are to reach WG consensus on materials before they are brought to the CESG.  As stated above, that did not occur in this case.  At this point the only possible interpretation of this TN is that
 it was an agency position paper, not a WG supported TN.  </span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:0in;mso-list:l0 level1 lfo2;text-autospace:none">
<span style="color:windowtext">As a part of the documented consensus process it is possible for a WG, or an individual, to ask the AD, and then the CESG, for an independent review of an issue that is contentious.  See A02.1-Y-4, Annex G on the CCSDS Consensus
 Process.  The whole organization is supposed to operate like this.  Since the WG did not see this TN until
<b><i>after</i></b> the CESG discussion it is impossible to argue that this process was followed.</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:0in;mso-list:l0 level1 lfo2;text-autospace:none">
<span style="color:windowtext">Furthermore, this agency position paper was passed to the CMC without it ever having had a technical review and agreement by the CESG.  In our normal operations procedures we are to "use</span><span style="font-size:12.0pt;font-family:"TimesNewRomanPSMT",serif;color:windowtext">
</span><span style="font-size:12.0pt;font-family:"TimesNewRomanPSMT",serif;color:windowtext">a disciplined process to define, document, and dispose technical issues"
</span><span style="color:windowtext">and it is only when there is a block to consensus that an issue would get escalated to the next higher level in the organization.  That did not occur and CESG discussion and consensus was bypassed prior to sending this
 TN to the CMC.</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:0in;mso-list:l0 level1 lfo2;text-autospace:none">
<span style="color:windowtext">In this case the actual flow of information avoided or bypassed all of these normal steps and we failed to do due diligence and to reach consensus at several levels.  This was masked in the MoM from the Gaithersburg CESG meeting,
 but it is evident in these MoM where it is clear that the WG never reached consensus in the first place and that CESG consensus on escalating this to the CMC was not achieved before that occurred.</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></li></ul>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none">We did have this discussion during the 5 Sept CESG Telecon, even though it was in a more abbreviated form than this, and without the specific CCSDS Org & Proc references.  However, reference was made verbally
 to the Org & Proc and to the fact that we had operated outside the norms.  This was stated explicitly.  Because of this I request that these facts be recorded in the MoM of the 5 Sept telecon and I draw your attention to Annex G and the way that the consensus
 process is supposed to work.  I am not willing to accept editorializing that would remove this discussion from the record. 
<o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><o:p> </o:p></p>
<p class="MsoNormal" style="text-autospace:none">This is, in fact, what happened and we should not confuse the matter.<o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><o:p> </o:p></p>
<p class="MsoNormal" style="text-autospace:none">Almost everything about the way that this TN was handled was out of the norm and I think we need to understand why that occurred and avoid it in the future.<o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><o:p> </o:p></p>
<p class="MsoNormal" style="text-autospace:none">Best regards, Peter<o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal" style="margin-left:.5in"><b><span style="font-size:12.0pt;color:black">From:
</span></b><span style="font-size:12.0pt;color:black">Mario Merri <Mario.Merri@esa.int><br>
<b>Date: </b>Monday, October 1, 2018 at 8:45 AM<br>
<b>To: </b>Peter Shames <Peter.M.Shames@jpl.nasa.gov><br>
<b>Cc: </b>CCSDS Engineering Steering Group - CESG Exec <cesg@mailman.ccsds.org><br>
<b>Subject: </b>Re: [CESG] CESG Telecon 5th September - Minute of Meeting<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="margin-left:.5in"><o:p> </o:p></p>
</div>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Hi Peter,</span>
<br>
<br>
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">I think your new text confuses the situation, which is well explained in the text above, i.e.</span>
<br>
<br>
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">"CESG concluded that ESA, CNES, and DLR members of the SM&C WG would produce a Technical Note containing the analysis of the overlap." This sentence is clear and faithfully describes what had happened.
 On the other hand, your proposed change, i.e.</span> <br>
<br>
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">"The CESG discussed the fact that the SM&C WG had not reached consensus on this issue before sending the document to the CESG ... Both of these actions are outside the norm of CCSDS procedures."
 is not clear and seems to contradict the sentence above.</span> <br>
<br>
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">From the sentence above, it is clear that there was no consensus in the SM&C WG, yet the CESG instructed the MOIMS AD to have the TN produced by ESA, CNES, and DLR to elaborate on the alleged overlapping.
 This seems to me a prerogative of the CESG and as such within the norm of the CCSDS procedures. This is what happened and we should not confuse the matter.</span>
<br>
<br>
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">I propose to delete your proposed additions.</span>
<br>
<br>
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">Regards,</span> <br>
<br>
<span style="font-size:12.0pt;font-family:"Arial",sans-serif">__Mario</span> <br>
<br>
<br>
<span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#5F5F5F">From:        </span><span style="font-size:9.0pt;font-family:"Arial",sans-serif">"Shames, Peter M (312B)" <Peter.M.Shames@jpl.nasa.gov></span>
<br>
<span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#5F5F5F">To:        </span><span style="font-size:9.0pt;font-family:"Arial",sans-serif">"Margherita.di.Giulio@esa.int" <Margherita.di.Giulio@esa.int>, "cesg@mailman.ccsds.org" <cesg@mailman.ccsds.org></span>
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<span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#5F5F5F">Date:        </span><span style="font-size:9.0pt;font-family:"Arial",sans-serif">01/10/2018 16:58</span>
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<span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#5F5F5F">Subject:        </span><span style="font-size:9.0pt;font-family:"Arial",sans-serif">Re: [CESG] CESG Telecon  5th September -  Minute of Meeting</span>
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<span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#5F5F5F">Sent by:        </span><span style="font-size:9.0pt;font-family:"Arial",sans-serif">"CESG" <cesg-bounces@mailman.ccsds.org></span>
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Dear Margherita,<o:p></o:p></p>
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I see that you have made some additional edits to the Final_D_1 version of the MoM for the 5 Sept telecon.  I believe that these are not yet accurate, and since these minutes seem to be treated as the Gospel I think they need to reflect what actually occurred
 during the meeting.<o:p></o:p></p>
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Please see attached edits.  We did discuss these quite out of the norm processes, but we did not reach a conclusion as to how they were to be resolved.  I believe that we are in agreement that we shall continue to follow our written and agreed procedures, and
 that if we wish to change them we shall follow the process for doing that instead of just making up new ones procedures on the fly.<o:p></o:p></p>
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Thanks, Peter<o:p></o:p></p>
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<b><span style="font-size:12.0pt">From: </span></b><span style="font-size:12.0pt">CESG <cesg-bounces@mailman.ccsds.org> on behalf of "Margherita.di.Giulio@esa.int" <Margherita.di.Giulio@esa.int><b><br>
Date: </b>Monday, October 1, 2018 at 7:05 AM<b><br>
To: </b>CCSDS Engineering Steering Group - CESG Exec <cesg@mailman.ccsds.org><b><br>
Subject: </b>[CESG] CESG Telecon 5th September - Minute of Meeting</span><o:p></o:p></p>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Dear All,</span> <span style="font-size:10.0pt;font-family:"Arial",sans-serif">
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please find attached the Minute of Meeting from the CESG Telecon held on 5th September.</span>
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This file is also available on CWE at </span><br>
<u><span style="color:blue"><br>
</span></u><a href="https://cwe.ccsds.org/cesg/docs/CWE%20Private/Meetings/2018%20-%20Spring%20Meeting%20Gaithersburgh%2C%20MD%2C%20USA/CESG%20Meeting%2C%2016th%20April%202018/CESG%20Telecon%205th%20September%202018_Notes%20Final_D_1.docx"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">https://cwe.ccsds.org/cesg/docs/CWE%20Private/Meetings/2018%20-%20Spring%20Meeting%20Gaithersburgh%2C%20MD%2C%20USA/CESG%20Meeting%2C%2016th%20April%202018/CESG%20Telecon%205th%20September%202018_Notes%20Final_D_1.docx</span></a>
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Kind regards,<br>
Margherita</span> <br>
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--------------------------------------------------------------</span><b><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#00A1E0"><br>
Margherita di Giulio</span></b> <span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#5F5F5F">
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</span><br>
<b><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#5F5F5F"><br>
European Space Agency ESA/ESOC</span></b><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#5F5F5F"><br>
Robert-Bosch-Str. 5<br>
D-64293 Darmstadt - Germany<br>
Tel: +49-6151-902779<br>
e-mail: Margherita.di.Giulio@esa.int</span><o:p></o:p></p>
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<span style="font-size:10.0pt;font-family:"Courier New"">This message is intended only for the recipient(s) named above. It may contain proprietary information and/or</span><o:p></o:p></p>
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<tt><span style="font-size:10.0pt">_______________________________________________</span></tt><span style="font-size:10.0pt;font-family:"Courier New""><br>
<tt>CESG mailing list</tt><br>
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<pre style="margin-left:.5in">This message is intended only for the recipient(s) named above. It may contain proprietary information and/or<o:p></o:p></pre>
<pre style="margin-left:.5in">protected content. Any unauthorised disclosure, use, retention or dissemination is prohibited. If you have received<o:p></o:p></pre>
<pre style="margin-left:.5in">this e-mail in error, please notify the sender immediately. ESA applies appropriate organisational measures to protect<o:p></o:p></pre>
<pre style="margin-left:.5in">personal data, in case of data privacy queries, please contact the ESA Data Protection Officer (dpo@esa.int).<o:p></o:p></pre>
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