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Hi Gippo,</div>
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Thanks for the feedback.</div>
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In the discussion yesterday we explicitly added the text to have the AD ask the CMC for both WG chair candiates and for resources. I think it is completely appropriate to add that text into sec 2.3.2.4.3. Unlike SLS, which tends to have a “marching army”
from which you can, and do, just use existing resources to create new BoFs, some other areas do not have these existing resources. These other “resource poor” areas have to go hat in hand to the agencies to seek resources. You could say that it is cruel
to remind them of this, but it is the case. Anything we can do to remind the CMC that one of their responsibilities is to support the work with resources is probably an opportunity to be taken.</div>
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<div style="font-family: Calibri, sans-serif; font-size: 14px;">Other comments are placed in-line, below. The resulting revisions to text follows here, with the latest changes based on your inputs marked in
<font color="#ff40ff">magenta.</font></div>
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<div style="font-family: Calibri, sans-serif; font-size: 14px;">Regards, Peter</div>
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<font size="3">2.3.1.2 CMC Responsibilities (pg 2-5)</font> <br>
<font size="3">g) providing the overall administration of the organization, including </font><font size="3" color="#008000">nominating and appointing CCSDS leadership (CESG & AD), and </font><font size="3">the very important function of the Secretariat; </font></p>
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<font size="3"> 2.3.2.3 CESG Responsibilities (pg 2-11)</font> <br>
<font size="3">n) approving WG Chairs and Deputy Chairs;</font></p>
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<font size="3" color="red">NOTE – For fairness and to help achieve agency balance the AD proposing the Chair is to ask the CMC and the member agencies for nominees for new WG Chair or Deputy prior to requesting the CESG ballot for the WG.</font></p>
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<font size="3">NOTE – BOF and SIG chairs are not subject to CESG approval. </font></p>
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<font size="3">2.3.2.4.3 Area Director Responsibilities</font></p>
<p><font size="3"><font face="Calibri,sans-serif">c) making recommendations to the CESG concerning approval for the chartering and formation of WGs
<font color="#ff00ff">and nominating WG chairs</font>; </font></font><font size="3" style="font-family: Calibri, sans-serif; font-size: 14px;" color="#ff0000">requesting nominations of qualified WG chair candidates and contributors from the CMC prior to polling
the CESG for WG approval; replacing WG chairs who are no longer able to serve;</font></p>
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<font size="3">2.3.3.4 Working Group Chairs (pg 2-16)</font></p>
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<font size="3">Working Group chairs are nominated by an Area Director and approved by the CESG. Candidates for selection as WG chairs must be recognized as a leading technical expert in the field covered by that WG. Candidates may come from any organization
(including industry) and do not have to be employees of space agencies. </font><font size="3" color="red">For fairness and to help achieve agency balance the AD is required to ask the CMC for nominees for new WG Chair or Deputy prior to requesting the CESG
ballot for the WG. If a Working Group chair can no longer serve the AD must follow the same process in identifying a replacement. </font><font size="3" color="#008000">As a general principle, to avoid conflicts of scheduling or interest, a single person
may only be the Chair or Deputy of one WG at a time.</font></p>
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<font size="3">2.3.4 BIRDS-OF-A-FEATHER GROUPS (pg 2-18, last paragraph)</font></p>
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<font size="3">…</font></p>
<p><font size="3"><font face="Calibri,sans-serif">At such time as a BOF feels that it has enough agreement to propose formation of a WG, it must schedule a meeting with an AD to present its case.
</font><font color="#ff00ff"><font face="Calibri,sans-serif">The BoF should have prepared the following materials, using the on-line chartering system (see Sec 5.5):</font></font></font></p>
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<li><span style="color: rgb(0, 0, 0); font-family: Calibri; font-size: 14px; font-style: normal; font-weight: normal; text-decoration: none;"><font color="#ff00ff">a draft charter (see Sec 5.5.1)</font></span></li><li><span style="color: rgb(0, 0, 0); font-family: Calibri; font-size: 14px; font-style: normal; font-weight: normal; text-decoration: none;"><font color="#ff00ff">a candidate chair (if identified by the BOF), </font></span></li><li><span style="color: rgb(0, 0, 0); font-family: Calibri; font-size: 14px; font-style: normal; font-weight: normal; text-decoration: none;"><span style="color: rgb(255, 0, 255);">at least one project definition (see Sec 5.5.2),</span><span style="color: rgb(255, 0, 255);"> </span></span></li><li><font color="#ff00ff">a resource profile for each project identifying expected efforts and contributing agencies, and</font></li><li><font color="#ff00ff">a CCSDS concept paper (see 6.1.3) outlining its technical scope. </font></li></ul>
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<p style="font-family: Calibri, sans-serif; font-size: 14px;"><font size="3">The AD makes the initial determination as to whether to advocate the work further, to recommend more BOF work on the charter<font color="#ff00ff">, concept paper, projects, </font>and
resource profile, or to reject the proposal. If the AD recommends acceptance of the proposal, the AD must then </font><font size="3" color="#ff0000">ask the CMC for nominees for new WG Chair or Deputy and for adequate resources to support the work. Once a
proposed WG chair (and possibly deputy Chair) have been identified the AD must</font><font size="3" style="color: rgb(0, 0, 0);" color="red"> forward</font><font size="3" style="color: rgb(0, 0, 0);"> the draft charter, project definition, and resource profile,
accompanied by a CCSDS concept paper (see 6.1.3) outlining its technical scope, </font><font size="3"><strike><font color="#ff0000">is forwarded</font></strike></font><font size="3" style="color: rgb(0, 0, 0);"> to the CESG for a decision. If the AD rejects
the proposal, the BOF can appeal to the CESG chairman for a wider hearing, or it can simply dissolve. BOFs initiated from inside the CCSDS organization have a lifetime of no more than one year.</font></p>
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<p><b style="color: rgb(0, 0, 0);">Added </b><b>…</b></p>
<p><span style="color: rgb(0, 0, 0);"><b>6.1.3.3.4 </b>If a BOF has to modify and resubmit
</span><font color="#ff40ff">the</font> charter <font color="#ff40ff">and supporting materials</font> to meet any changes as a result of CESG review, the concept paper shall be updated as necessary and resubmitted as well.</p>
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<span style="font-weight:bold">From: </span><<a href="mailto:cesg-bounces@mailman.ccsds.org">cesg-bounces@mailman.ccsds.org</a>> on behalf of Gian Paolo Calzolari <<a href="mailto:Gian.Paolo.Calzolari@esa.int">Gian.Paolo.Calzolari@esa.int</a>><br>
<span style="font-weight:bold">Date: </span>Friday, September 25, 2015 at 7:57 AM<br>
<span style="font-weight:bold">To: </span>CCSDS Engineering Steering Group - CESG Exec <<a href="mailto:cesg@mailman.ccsds.org">cesg@mailman.ccsds.org</a>><br>
<span style="font-weight:bold">Subject: </span>Re: [CESG] Revised updates to CCSDS Org & Proc doc, A02.1-Y-4c1<br>
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<div><font size="2" face="sans-serif">All,</font> <br>
<font size="2" face="sans-serif"> here is a couple of comments.</font> <br>
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<font size="2" face="sans-serif">I would remove "</font><font size="3" color="red">and contributors</font><font size="2" face="sans-serif">" from the proposed change to
</font><font size="3">2.3.2.4.3 Area Director Responsibilities - item c) </font><br>
<font size="3">The request of contributions is made in the BOF (otherwise there would be no recommendation to go for WG) and nthing prevent an Agency from adding resources.
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<div>Recommend leaving this in, as discussed.</div>
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<font size="2" face="sans-serif">Strange enough the list of "</font><font size="3">Area Director Responsibilities</font><font size="2" face="sans-serif">" seems to miss what is stated under
</font><font size="3">2.3.3.4</font><font size="2" face="sans-serif"> first line.</font><br>
<font size="2" face="sans-serif">I suggest completing "</font><font size="3">2.3.2.4.3 Area Director Responsibilities - item c)</font><font size="2" face="sans-serif">" to state somehow that - after candidates are proposed - the AD nominates the Chair(s) asking
CESG approval.</font> <br>
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<div>Added text “nominating WG chairs”</div>
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<font size="2" face="sans-serif">The proposed change to section 2.3.4 does not reflect that we agreed that a BOF is expected to ask agency representatives for initial chair candidates to be reported to the AD within the concept paper (or within the resource
profile?) together with draft charter, draft project(s), etc.</font> <br>
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<div>The added text (<span style="color: rgb(255, 0, 0); font-family: Calibri, sans-serif;">ask the CMC for nominees for new WG Chair or Deputy and for adequate resources to support the work. Once a proposed WG chair (and possibly deputy Chair) have been identified) </span>does
just what we discussed. We did not discuss any changes that involved sending the concept paper, the resource profile, charter, etc to the CMC prior to CESG poll. I do think that the AD request to the CMC for resources probably needs to include at least
a brief project descriptions, but thought that was so obvious as to not need stating.</div>
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<div>Do you think we need to be more formal about how we describe the process for making this request to the CMC?</div>
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<font size="2" face="sans-serif">Moreover it looks as the AD can only "</font><font size="3">recommend more BOF work on the charter and resource profile</font><font size="2" face="sans-serif">" and not on other items of the list following a few lines below.</font><br>
<font size="2" face="sans-serif">A possible rewording could something like this (better wording welcome :o):</font><br>
<br>
<font size="2" color="blue" face="sans-serif">At such time as a BOF feels that it has enough agreement to propose formation of a WG, it must schedule a meeting with an AD to present its case providing a BOF Package including:</font><br>
<font size="2" color="blue" face="sans-serif"> - a draft charter including candidate chairs (if identified by the BOF),
</font><br>
<font size="2" color="blue" face="sans-serif">- at least one project definition (see 5.5.1.1.1),
</font><br>
<font size="2" color="blue" face="sans-serif">- a resource profile for each project identifying expected efforts and contributing agencies, and
</font><br>
<font size="2" color="blue" face="sans-serif">- a CCSDS concept paper (see 6.1.3) outlining its technical scope.
</font><br>
<font size="2" color="blue" face="sans-serif">The AD makes the initial determination as to whether to advocate the work further, to recommend more BOF work on the BOF Package, or to reject the proposal. If the AD recommends acceptance of the proposal, the AD
must then ask the CMC for nominees for new WG Chair or Deputy and for adequate resources to support the work. Once a proposed WG chair (and possibly deputy Chair) have been identified the AD must forward the BOF Package to the CESG for a decision. If the
AD rejects the proposal, the BOF can appeal to the CESG chairman for a wider hearing, or it can simply dissolve. BOFs initiated from inside the CCSDS organization have a lifetime of no more than one year.</font><br>
<br>
<font size="2" face="sans-serif">I invented the term BOF Package to make clear what I mean, but better wording is surely possible and welcome.</font><br>
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<div>Agreed. See proposed changes, above.</div>
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<font size="2" face="sans-serif">BTW for this clause</font> <br>
<font size="4">6.1.3.3.4 If a BOF has to modify and resubmit its charter to meet any changes as a result of CESG review, the concept paper shall be updated as necessary and resubmitted as well.
</font><br>
<font size="2" face="sans-serif">I think that "its charter" is wrong as it is the charter of the proposed WG and not the BOF charter.</font><br>
<br>
<font size="2" face="sans-serif">I wish you all a nice week end.</font> <br>
<br>
<font size="2" face="sans-serif">Gippo</font> <br>
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<br>
<font size="1" color="#5f5f5f" face="sans-serif">From: </font><font size="1" face="sans-serif">"Shames, Peter M (312B)" <<a href="mailto:peter.m.shames@jpl.nasa.gov">peter.m.shames@jpl.nasa.gov</a>></font><br>
<font size="1" color="#5f5f5f" face="sans-serif">To: </font><font size="1" face="sans-serif">"CCSDS Engineering Steering Group - CESG Exec" <<a href="mailto:cesg@mailman.ccsds.org">cesg@mailman.ccsds.org</a>>,
</font><br>
<font size="1" color="#5f5f5f" face="sans-serif">Date: </font><font size="1" face="sans-serif">25/09/2015 01:45</font><br>
<font size="1" color="#5f5f5f" face="sans-serif">Subject: </font><font size="1" face="sans-serif">[CESG] Revised updates to CCSDS Org & Proc doc, A02.1-Y-4c1</font><br>
<font size="1" color="#5f5f5f" face="sans-serif">Sent by: </font><font size="1" face="sans-serif"><a href="mailto:cesg-bounces@mailman.ccsds.org">cesg-bounces@mailman.ccsds.org</a></font><br>
<hr noshade="">
<br>
<br>
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<font size="2" face="Calibri">Dear CESG colleagues,</font> <br>
<br>
<font size="2" face="Calibri">During today’s CESG telecon we discussed one set of proposed changes to the CCSDS Organization and Procedures Yellow Book (</font><font size="2">CCSDS A02.1-Y-4</font><font size="2" face="Calibri">) addressing soliciting WG chair
nominations from agencies. We did not address at all the conflict of scheduling or interest issues that have also been raised in recent discussions.</font><br>
<br>
<font size="2" face="Calibri">Please see the following proposed changes to the document. This set covers only the specific topic we discussed today. Proposed changes from the existing text are indicated in
</font><font size="2" color="red" face="Calibri"><b>red</b></font><font size="2" face="Calibri">. The proposed change to deal with other topics are in
</font><font size="2" color="#008000" face="Calibri"><b>green</b></font><font size="2" face="Calibri">.</font><br>
<br>
<font size="2" face="Calibri">Best regards, Peter</font> <br>
<br>
<br>
<br>
<font size="2" face="Calibri">==========================================================================</font>
<p><font size="3">2.3.1.2 CMC Responsibilities (pg 2-5)</font> <br>
<font size="3">g) providing the overall administration of the organization, including
</font><font size="3" color="#008000">nominating and appointing CCSDS leadership (CESG & AD), and
</font><font size="3">the very important function of the Secretariat; </font></p>
<p></p>
<p><font size="3"> 2.3.2.3 CESG Responsibilities (pg 2-11)</font> <br>
<font size="3">n) approving WG Chairs and Deputy Chairs;</font> </p>
<p><font size="3" color="red">NOTE – For fairness and to help achieve agency balance the AD proposing the Chair is to ask the CMC and the member agencies for nominees for new WG Chair or Deputy prior to requesting the CESG ballot for the WG.</font></p>
<p><font size="3">NOTE – BOF and SIG chairs are not subject to CESG approval. </font>
</p>
<p></p>
<p><font size="3">2.3.2.4.3 Area Director Responsibilities</font> </p>
<p><font size="3">c) making recommendations to the CESG concerning approval for the chartering and formation of WGs; </font><font size="3" color="red">requesting nominations of qualified WG chair candidates and contributors from the CMC prior to polling the
CESG for WG approval; replacing WG chairs who are no longer able to serve;</font></p>
<p></p>
<p><font size="3">2.3.3.4 Working Group Chairs (pg 2-16)</font> </p>
<p><font size="3">Working Group chairs are nominated by an Area Director and approved by the CESG. Candidates for selection as WG chairs must be recognized as a leading technical expert in the field covered by that WG. Candidates may come from any organization
(including industry) and do not have to be employees of space agencies. </font>
<font size="3" color="red">For fairness and to help achieve agency balance the AD is required to ask the CMC for nominees for new WG Chair or Deputy prior to requesting the CESG ballot for the WG. If a Working Group chair can no longer serve the AD must follow
the same process in identifying a replacement. </font><font size="3" color="#008000">As a general principle, to avoid conflicts of scheduling or interest, a single person may only be the Chair or Deputy of one WG at a time.</font></p>
<p></p>
<p><font size="3">2.3.4 BIRDS-OF-A-FEATHER GROUPS (pg 2-18, last paragraph)</font></p>
<p><font size="3">…</font> </p>
<p><font size="3">At such time as a BOF feels that it has enough agreement to propose formation of a WG, it must schedule a meeting with an AD to present its case. The AD makes the initial determination as to whether to advocate the work further, to recommend
more BOF work on the charter and resource profile, or to reject the proposal. If the AD recommends acceptance of the proposal, the AD must then
</font><font size="3" color="red">ask the CMC for nominees for new WG Chair or Deputy and for adequate resources to support the work. Once a proposed WG chair (and possibly deputy Chair) have been identified the AD must forward</font><font size="3"> the draft
charter, project definition, and resource profile, accompanied by a CCSDS concept paper (see 6.1.3) outlining its technical scope,
</font><font size="3" color="red"><strike>is forwarded</strike></font><font size="3"> to the CESG for a decision. If the AD rejects the proposal, the BOF can appeal to the CESG chairman for a wider hearing, or it can simply dissolve. BOFs initiated from inside
the CCSDS organization have a lifetime of no more than one year.</font> </p>
<p></p>
<p><font size="3"> </font><tt><font size="2">_______________________________________________<br>
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