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Dear CESG colleagues,</div>
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During today’s CESG telecon we discussed one set of proposed changes to the CCSDS Organization and Procedures Yellow Book (<span style="font-family: TimesNewRomanPSMT; font-size: 11pt;">CCSDS A02.1-Y-4</span>) addressing soliciting WG chair nominations from
agencies. We did not address at all the conflict of scheduling or interest issues that have also been raised in recent discussions.</div>
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<div style="font-family: Calibri, sans-serif; font-size: 14px;">Please see the following proposed changes to the document. This set covers only the specific topic we discussed today. Proposed changes from the existing text are indicated in <font color="#ff0000"><b>red</b></font>.
The proposed change to deal with other topics are in <b><font color="#007f00">green</font></b>.</div>
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Best regards, Peter</div>
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<span style="font-size: 12pt; font-family: TimesNewRomanPS; font-weight: 700;">2.3.1.2 CMC Responsibilities (pg 2-5)</span></p>
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<p><span style="font-size: 12pt; font-family: TimesNewRomanPSMT;">g) providing the overall administration of the organization, including <font color="#007f00"><font>nominating and appointing CCSDS leadership (CESG & AD),</font><font> and</font> </font>the
very important function of the Secretariat; </span></p>
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<span style="font-size: 12pt; font-family: TimesNewRomanPS; font-weight: 700;"> </span><span style="font-family: TimesNewRomanPS; font-size: 12pt; font-weight: 700;">2.3.2.3 CESG Responsibilities (pg 2-11)</span></p>
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<p><span style="font-size: 12pt; font-family: TimesNewRomanPSMT;">n) approving WG Chairs and Deputy Chairs;</span></p>
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<font face="TimesNewRomanPSMT" color="#ff0000"><span style="font-size: 12pt;">NOTE </span><span style="font-size: 16px;">–</span><span style="font-size: 12pt;"> For fairness and to help achieve agency balance the AD proposing the Chair is to ask the CMC and
the member agencies for nominees for new WG Chair or Deputy prior to requesting the CESG ballot for the WG.</span></font></p>
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<span style="font-size: 12pt; font-family: TimesNewRomanPSMT;">NOTE – BOF and SIG chairs are not subject to CESG approval. </span></p>
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<p><span style="font-size: 12.000000pt; font-family: 'TimesNewRomanPS'; font-weight: 700">2.3.2.4.3 Area Director Responsibilities</span></p>
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<p><span style="font-size: 12.000000pt; font-family: 'TimesNewRomanPSMT'">c) making recommendations to the CESG concerning approval for the chartering and formation of WGs; <font color="#ff0000">requesting nominations of qualified WG chair candidates and
contributors from the CMC prior to polling the CESG for WG approval; replacing WG chairs who are no longer able to serve;</font></span></p>
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<span style="font-size: 12pt; font-family: TimesNewRomanPS; font-weight: 700;">2.3.3.4 Working Group Chairs (pg 2-16)</span></p>
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<p style="font-family: Calibri, sans-serif; font-size: 14px;"><span style="font-size: 12pt; font-family: TimesNewRomanPSMT;">Working Group chairs are nominated by an Area Director and approved by the CESG. Candidates for selection as WG chairs must be recognized
as a leading technical expert in the field covered by that WG. Candidates may come from any organization (including industry) and do not have to be employees of space agencies.
<font color="#ff0000">For fairness and t</font></span><span style="font-family: TimesNewRomanPSMT; font-size: 16px;"><font color="#ff0000">o</font></span><span style="color: rgb(255, 0, 0); font-family: TimesNewRomanPSMT; font-size: 16px;"> help achieve agency
balance the AD </span><span style="color: rgb(255, 0, 0); font-family: TimesNewRomanPSMT; font-size: 16px;">is required to</span><span style="color: rgb(255, 0, 0); font-family: TimesNewRomanPSMT; font-size: 16px;"> ask the CMC for nominees for new WG Chair
or Deputy </span><span style="color: rgb(255, 0, 0); font-family: TimesNewRomanPSMT; font-size: 16px;">prior to requesting the CESG ballot for the WG</span><span style="color: rgb(255, 0, 0); font-family: TimesNewRomanPSMT; font-size: 16px;">. If a Working
Group chair can no longer serve the AD must follow the same process in identifying a replacement. </span><span style="color: rgb(0, 127, 0); font-family: TimesNewRomanPSMT; font-size: 16px;">As a general principle, to avoid </span><span style="color: rgb(0, 127, 0); font-family: TimesNewRomanPSMT; font-size: 16px;">conflicts
of s</span><span style="color: rgb(0, 127, 0); font-family: TimesNewRomanPSMT; font-size: 16px;">cheduling or interest, a single</span><span style="color: rgb(0, 127, 0); font-family: TimesNewRomanPSMT; font-size: 16px;"> person may only be the Chair or Deputy
of one WG at a time.</span></p>
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<p><span style="font-size: 12pt; font-family: TimesNewRomanPS; font-weight: 700;">2.3.4 BIRDS-OF-A-FEATHER GROUPS (pg 2-18, last paragraph)</span></p>
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<p><font face="TimesNewRomanPSMT"><span style="font-size: 16px;">…</span></font></p>
<p><span style="font-family: TimesNewRomanPSMT; font-size: 12pt;">At such time as a BOF feels that it has enough agreement to propose formation of a WG, it must schedule a meeting with an AD to present its case. The AD makes the initial determination as to
whether to advocate the work further, to recommend more BOF work on the charter and resource profile, or to reject the proposal. If the AD recommends acceptance of the proposal, the AD must then </span><span style="font-family: TimesNewRomanPSMT; font-size: 16px; color: rgb(255, 0, 0);">ask
the CMC for nominees for new WG Chair or Deputy and for adequate resources to support the work. </span><span style="font-family: TimesNewRomanPSMT; font-size: 12pt;"><font color="#ff0000"> Once a proposed WG chair (and possibly deputy Chair) have been identified
the AD must forward</font> the draft charter, project definition, and resource profile, accompanied by a CCSDS concept paper (see 6.1.3) outlining its technical scope,
<strike><font color="#ff0000">is forwarded</font></strike> to the CESG for a decision. If the AD rejects the proposal, the BOF can appeal to the CESG chairman for a wider hearing, or it can simply dissolve. BOFs initiated from inside the CCSDS organization
have a lifetime of no more than one year.</span></p>
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