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<div style="color: rgb(0, 0, 0);">Dear CESG colleagues,</div>
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<div style="color: rgb(0, 0, 0);">I think you are all aware, by now, of the issues that have been raised by the current limited guidance in the CCSDS Procedures relating to WG chair nominations and selection. This was surfaced by a recent proposal to have
the same person nominated for both a WG chair position and a WG deputy chair position in another WG, and by limited agency diversity in the proposed WG leadership. We have occasionally had this dual role situation in the past, but these have been WGs that
do not meet for a full 4-5 days, so this has not been an issue. </div>
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<div style="color: rgb(0, 0, 0);">We do not have any guidance in the CCSDS Organization and Procedures Yellow Book (<span style="font-family: TimesNewRomanPSMT; font-size: 11pt;">CCSDS A02.1-Y-4</span>) addressing such potential conflicts, nor do we have any
guidance about soliciting WG chair nominations from agencies.</div>
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<div><span style="color: rgb(0, 0, 0);">I have been asked by the CMC Chair to draft some changes to the existing YB language. Please see the following proposed changes which I would like to ask that we put on the agenda for discussion at the upcoming CESG
meeting. These cover these specific topics and also clarify some other related items. Proposed changes are indicated in
</span><font color="#ff0000">red</font>.</div>
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<div style="color: rgb(0, 0, 0);">Best regards, Peter</div>
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<p style="color: rgb(0, 0, 0);"><span style="font-size: 12pt; font-family: TimesNewRomanPS; font-weight: 700;">2.3.1.2 CMC Responsibilities (pg 2-5)</span></p>
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<p><span style="font-size: 12pt; font-family: TimesNewRomanPSMT;">g) providing the overall administration of the organization, including <font color="#ff0000">nominating and appointing CCSDS leadership (CESG & AD),</font><font color="#ff0000"> and</font> the
very important function of the Secretariat; </span></p>
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<p style="color: rgb(0, 0, 0);"><span style="font-size: 12pt; font-family: TimesNewRomanPS; font-weight: 700;"> </span><span style="font-family: TimesNewRomanPS; font-size: 12pt; font-weight: 700;">2.3.2.3 CESG Responsibilities (pg 2-11)</span></p>
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<p><span style="font-size: 12pt; font-family: TimesNewRomanPSMT;">n) approving WG Chairs and Deputy Chairs;</span></p>
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<p style="color: rgb(0, 0, 0);"><font face="TimesNewRomanPSMT" color="#ff0000"><span style="font-size: 12pt;">NOTE </span><span style="font-size: 16px;">–</span><span style="font-size: 12pt;"> To help achieve agency balance the AD proposing the Chair is strongly
encouraged to ask the CMC and the member agencies for nominees for new WG Chair or Deputy.</span></font></p>
<p style="color: rgb(0, 0, 0);"><span style="font-size: 12pt; font-family: TimesNewRomanPSMT;">NOTE – BOF and SIG chairs are not subject to CESG approval. </span></p>
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<p style="color: rgb(0, 0, 0);"><span style="font-size: 12pt; font-family: TimesNewRomanPS; font-weight: 700;">2.3.3.4 Working Group Chairs (pg 2-16)</span></p>
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<p><span style="color: rgb(0, 0, 0); font-size: 12pt; font-family: TimesNewRomanPSMT;">Working Group chairs are nominated by an Area Director and approved by the CESG. Candidates for selection as WG chairs must be recognized as a leading technical expert in
the field covered by that WG. Candidates may come from any organization (including industry) and do not have to be employees of space agencies. </span><span style="color: rgb(255, 0, 0); font-family: TimesNewRomanPSMT; font-size: 16px;">To help achieve agency
balance the AD </span><span style="color: rgb(255, 0, 0); font-family: TimesNewRomanPSMT; font-size: 16px;">is strongly encouraged to</span><span style="color: rgb(255, 0, 0); font-family: TimesNewRomanPSMT; font-size: 16px;"> ask the CMC and CESG for nominees
for new WG Chair or Deputy. </span><font color="#ff0000" style="font-family: TimesNewRomanPSMT; font-size: 16px;">A WG may also have a Deputy Chair, but this is not required.</font><span style="font-family: TimesNewRomanPSMT; font-size: 16px;"><font color="#ff0000">
As a general principle, to avoid </font></span><span style="color: rgb(255, 0, 0); font-family: TimesNewRomanPSMT; font-size: 16px;">conflicts of interest or </span><span style="color: rgb(255, 0, 0); font-family: TimesNewRomanPSMT; font-size: 16px;">scheduling,
a single</span><span style="color: rgb(255, 0, 0); font-family: TimesNewRomanPSMT; font-size: 16px;"> person may only be the Chair or Deputy of one WG at a time.</span></p>
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